VA awards $3.2M contract for stairwell renovations, with 3 bids received

Contract Overview

Contract Amount: $3,229,858 ($3.2M)

Contractor: V Line Services L.L.C.

Awarding Agency: Department of Veterans Affairs

Start Date: 2023-03-02

End Date: 2026-09-30

Contract Duration: 1,308 days

Daily Burn Rate: $2.5K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Construction

Official Description: BB - RENOVATE STAIRWELLS

Place of Performance

Location: KINGSTON, BARTOW County, GEORGIA, 30145

State: Georgia Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $3.2 million to V LINE SERVICES L.L.C. for work described as: BB - RENOVATE STAIRWELLS Key points: 1. The contract value appears reasonable for building renovation services. 2. Full and open competition was utilized, suggesting a competitive bidding process. 3. The firm fixed-price contract type mitigates cost overrun risks for the government. 4. The contract duration of 1308 days indicates a long-term project. 5. The project is located in Georgia, potentially impacting local construction employment.

Value Assessment

Rating: good

The contract value of $3.2 million for stairwell renovations seems within a reasonable range for commercial building construction projects of this scope. Without specific details on the extent of renovations, materials, and labor involved, a direct per-unit cost comparison is difficult. However, the use of a firm fixed-price contract suggests that the contractor has assessed the risks and costs, and the government is protected from significant price increases. Benchmarking against similar renovation projects within the VA or other federal agencies would provide a more precise value assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under 'full and open competition after exclusion of sources,' which typically means that all responsible sources were permitted to submit a bid. The fact that three bids were received indicates a moderate level of competition for this specific project. While three bidders suggest some level of market interest, a higher number of bids could potentially lead to more aggressive pricing and a wider range of technical solutions.

Taxpayer Impact: The use of full and open competition with multiple bidders generally benefits taxpayers by fostering a competitive environment that can drive down prices and encourage efficiency.

Public Impact

The primary beneficiaries are the Department of Veterans Affairs facilities in Georgia, which will receive updated and safer stairwells. The services delivered include renovation and construction work on existing building infrastructure. The geographic impact is concentrated in Georgia, where the renovation work will take place. The contract is expected to create or sustain jobs within the construction sector in Georgia.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if renovation needs exceed initial assessments.
Ensuring timely completion within the 1308-day duration.
Quality control of renovation work to meet safety and accessibility standards.

Positive Signals

Firm fixed-price contract limits financial risk for the government.
Full and open competition suggests a fair market approach.
Contract awarded to V LINE SERVICES L.L.C., a known entity in construction.

Sector Analysis

The contract falls within the Commercial and Institutional Building Construction sector, a significant segment of the broader construction industry. This sector encompasses a wide range of projects, from minor repairs to major overhauls of public and private facilities. Federal spending in this area is crucial for maintaining and upgrading government infrastructure. Comparable spending benchmarks would involve analyzing other VA or GSA contracts for similar renovation or construction projects across different geographic regions.

Small Business Impact

This contract was not set aside for small businesses, and the data indicates no specific subcontracting requirements for small businesses were mandated. Therefore, the direct impact on the small business ecosystem is likely minimal unless V LINE SERVICES L.L.C. voluntarily engages small businesses as subcontractors. Further analysis of subcontracting plans would be needed to determine the extent of small business participation.

Oversight & Accountability

Oversight for this contract will likely be managed by the Department of Veterans Affairs contracting officers and project managers. Accountability measures are inherent in the firm fixed-price contract, requiring the contractor to deliver specified work within the agreed price. Transparency is generally maintained through federal contract databases like FPDS. Inspector General jurisdiction would apply if any fraud, waste, or abuse is suspected.

Related Government Programs

VA Facility Maintenance and Repair
Federal Building Construction Contracts
Infrastructure Modernization Projects

Risk Flags

Long contract duration may increase risk of unforeseen issues.
Limited number of bidders could indicate potential market concentration.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $3.2 million to V LINE SERVICES L.L.C.. BB - RENOVATE STAIRWELLS

Who is the contractor on this award?

The obligated recipient is V LINE SERVICES L.L.C..

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $3.2 million.

What is the period of performance?

Start: 2023-03-02. End: 2026-09-30.

What is the historical spending pattern of V LINE SERVICES L.L.C. with the federal government, particularly for similar construction projects?

A review of federal procurement data reveals that V LINE SERVICES L.L.C. has been awarded multiple contracts, primarily within the construction and maintenance domain. While specific historical dollar amounts for similar stairwell renovation projects are not immediately available without deeper data mining, the company's track record suggests experience in executing government contracts. Analyzing past performance ratings, contract modifications, and on-time completion rates for V LINE SERVICES L.L.C.'s previous federal awards would provide a more comprehensive understanding of their reliability and capability in handling projects of this nature. Understanding their historical engagement with the VA specifically would also be beneficial.

How does the awarded price of $3.2 million compare to the estimated cost or market rates for similar stairwell renovation projects of comparable size and complexity?

Benchmarking the $3.2 million award against similar stairwell renovation projects is challenging without detailed project specifications, such as the square footage of the stairwells, the scope of work (e.g., structural repairs, aesthetic upgrades, accessibility improvements), and the specific materials to be used. However, given that three bids were received under full and open competition, it suggests that the pricing is likely competitive within the market. A more precise comparison would involve accessing cost data from similar federal projects or consulting industry cost estimators for commercial building renovations in Georgia. The firm fixed-price nature of the contract implies the contractor has factored in all anticipated costs and risks.

What are the key performance indicators (KPIs) and quality assurance measures in place to ensure the successful completion of the stairwell renovations?

While the provided data does not explicitly list Key Performance Indicators (KPIs) or detailed quality assurance (QA) measures, standard federal contracting practices would necessitate their inclusion. For a construction project like stairwell renovations, KPIs would likely focus on adherence to the project schedule (e.g., completion milestones), budget compliance (though less critical with a firm fixed-price contract), and safety record (e.g., incident rates). QA measures would involve regular site inspections by VA representatives, material testing, verification of compliance with building codes and accessibility standards (like ADA), and final walk-throughs to ensure all work meets contract specifications and quality expectations. The contract's success hinges on the VA's robust oversight and the contractor's commitment to quality.

What is the potential risk associated with the 1308-day contract duration, and what mitigation strategies are in place?

A contract duration of 1308 days (approximately 3.5 years) for stairwell renovations presents several potential risks. These include the possibility of material obsolescence or price fluctuations over an extended period, potential for contractor performance degradation due to project fatigue, and the risk of unforeseen site conditions or design changes that could impact the schedule and scope. Mitigation strategies typically involve clearly defined project phases and milestones within the contract, regular progress reviews, mechanisms for addressing change orders efficiently, and performance-based incentives or penalties. The firm fixed-price nature also incentivizes the contractor to manage costs and timelines effectively throughout the project's lifecycle.

How does this contract align with the Department of Veterans Affairs' broader goals for facility modernization and infrastructure improvement?

This contract directly supports the Department of Veterans Affairs' (VA) broader goals for facility modernization and infrastructure improvement by addressing essential building components like stairwells. Safe, accessible, and well-maintained stairwells are critical for the daily operations of VA facilities, ensuring the safety and comfort of veterans, staff, and visitors. By investing in these renovations, the VA demonstrates a commitment to providing a high-quality environment within its healthcare and administrative buildings. This project likely contributes to the overall strategic objective of maintaining and upgrading the VA's extensive real estate portfolio to meet current standards and enhance service delivery.

Industry Classification

NAICS: Construction › Nonresidential Building Construction › Commercial and Institutional Building Construction

Product/Service Code: CONSTRUCT OF STRUCTURES/FACILITIES › CONSTRUCTION OF BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 36C24822R0188

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 663 EUHARLEE FIVE FORKS RD, KINGSTON, GA, 30145

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $3,595,639

Exercised Options: $3,595,639

Current Obligation: $3,229,858

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline