VA Awards $118K for SpaceLabs Servers to Epoch Concepts LLC

Contract Overview

Contract Amount: $118,199 ($118.2K)

Contractor: Epoch Concepts LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-01

End Date: 2027-03-31

Contract Duration: 364 days

Daily Burn Rate: $325/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: SPACELABS UPGRADE AND REPLACEMENT SERVERS

Place of Performance

Location: LITTLETON, ARAPAHOE County, COLORADO, 80120

State: Colorado Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $118,198.92 to EPOCH CONCEPTS LLC for work described as: SPACELABS UPGRADE AND REPLACEMENT SERVERS Key points: 1. Contract awarded for server upgrade and replacement. 2. Epoch Concepts LLC is the sole awardee. 3. The contract falls under 'Other Computer Related Services'. 4. The award value is $118,198.92. 5. The contract duration is 364 days.

Value Assessment

Rating: fair

The contract value of $118,198.92 for server hardware and related services appears reasonable for a single delivery order. Benchmarking against similar VA contracts for server upgrades would provide a clearer picture of value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, suggesting a competitive bidding process. This method generally leads to better price discovery and potentially lower costs for the government.

Taxpayer Impact: The competitive award process aims to ensure taxpayer funds are used efficiently for necessary equipment.

Public Impact

Ensures critical IT infrastructure for the VA remains operational. Supports the Department of Veterans Affairs' mission to provide healthcare services. Potential for improved system performance and reliability for VA staff and patients.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics in provided data.
Potential for vendor lock-in if not managed carefully.
Dependence on a single vendor for critical hardware.

Positive Signals

Awarded through full and open competition.
Clear contract duration and end date.
Firm Fixed Price contract type provides cost certainty.

Sector Analysis

This contract falls within the IT services sector, specifically focusing on computer hardware and related services. Spending in this area is crucial for government operations, but requires careful management to avoid obsolescence and ensure competitive pricing.

Small Business Impact

The provided data does not indicate if small businesses were involved in this specific award. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract. Standard procurement regulations and oversight mechanisms should ensure proper execution and accountability.

Related Government Programs

Other Computer Related Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for vendor lock-in.
Dependence on a single vendor for critical hardware.
Lack of detailed technical specifications in the award data.
Need for further cost-benefit analysis based on system criticality.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $118,198.92 to EPOCH CONCEPTS LLC. SPACELABS UPGRADE AND REPLACEMENT SERVERS

Who is the contractor on this award?

The obligated recipient is EPOCH CONCEPTS LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $118,198.92.

What is the period of performance?

Start: 2026-04-01. End: 2027-03-31.

What is the specific nature of the 'SpaceLabs' system being upgraded or replaced, and what are the key performance improvements expected?

The provided data lacks specifics on the 'SpaceLabs' system. Understanding the system's function (e.g., patient monitoring, laboratory equipment) and the expected performance gains from the upgrade is crucial for assessing the true value and necessity of this expenditure. Without this context, it's difficult to fully evaluate the contract's effectiveness.

How does the per-unit cost of these servers compare to industry benchmarks for similar hardware, considering the specific configurations required?

Benchmarking the per-unit cost is essential for validating the fairness of the price. Without detailed specifications of the servers (CPU, RAM, storage, etc.) and access to current market pricing for comparable equipment, it's challenging to determine if the $118,198.92 represents a competitive price. The VA should have conducted this analysis during procurement.

What measures are in place to ensure the long-term compatibility and supportability of these servers beyond the current contract period?

Ensuring long-term compatibility and support is vital to avoid costly emergency replacements or unsupported systems. The VA should have plans for ongoing maintenance, potential future upgrades, and vendor support agreements that extend beyond the contract's end date. This proactive approach minimizes future risks and ensures sustained operational capability.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1510 W CANAL CT, LITTLETON, CO, 80120

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $118,199

Exercised Options: $118,199

Current Obligation: $118,199

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: GS35F0438V

IDV Type: FSS

Timeline