Peace Corps Spends $2.15M on Commvault Licenses and Maintenance with Epoch Concepts LLC

Contract Overview

Contract Amount: $2,150,951 ($2.2M)

Contractor: Epoch Concepts LLC

Awarding Agency: Peace Corps

Start Date: 2022-03-01

End Date: 2027-02-28

Contract Duration: 1,825 days

Daily Burn Rate: $1.2K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: COMMVAULT LICENSES AND MAINTENANCE

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20526

State: District of Columbia Government Spending

Plain-Language Summary

Peace Corps obligated $2.2 million to EPOCH CONCEPTS LLC for work described as: COMMVAULT LICENSES AND MAINTENANCE Key points: 1. Significant expenditure on software licensing and maintenance. 2. Competition method suggests potential for better pricing. 3. Risk of vendor lock-in and ongoing maintenance costs. 4. IT services sector with a focus on data management.

Value Assessment

Rating: fair

The contract value of $2.15M over five years for Commvault licenses and maintenance appears reasonable given the duration and nature of the services. Benchmarking against similar enterprise software agreements would be necessary for a definitive assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'Full and Open Competition After Exclusion of Sources,' indicating a limited competition scenario. This method may not have yielded the most competitive pricing possible.

Taxpayer Impact: Taxpayer funds are being used for this expenditure. The limited competition raises questions about whether the best possible price was secured, potentially impacting the overall value for taxpayers.

Public Impact

Ensures critical data management and backup capabilities for the Peace Corps. Supports ongoing operations and data security for the agency. Potential for cost savings if competitive bidding were more robust.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition may lead to higher costs.
Reliance on a single vendor for critical software.
Potential for price increases upon contract renewal.

Positive Signals

Secures essential IT infrastructure.
Provides long-term software support.
Fixed price contract offers budget predictability.

Sector Analysis

This contract falls within the IT sector, specifically focusing on data management software and maintenance. Spending benchmarks for similar enterprise software licenses and support contracts vary widely based on vendor, scope, and duration.

Small Business Impact

The provided data does not indicate if small businesses were involved in this contract. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

The contract was awarded by the Peace Corps. Oversight would involve monitoring contract performance, adherence to terms, and ensuring value for money throughout the contract period.

Related Government Programs

Other Computer Related Services
Peace Corps Contracting
Peace Corps Programs

Risk Flags

Limited competition
Potential for price escalation
Vendor lock-in
Reliance on proprietary software

Frequently Asked Questions

What is this federal contract paying for?

Peace Corps awarded $2.2 million to EPOCH CONCEPTS LLC. COMMVAULT LICENSES AND MAINTENANCE

Who is the contractor on this award?

The obligated recipient is EPOCH CONCEPTS LLC.

Which agency awarded this contract?

Awarding agency: Peace Corps (Peace Corps).

What is the total obligated amount?

The obligated amount is $2.2 million.

What is the period of performance?

Start: 2022-03-01. End: 2027-02-28.

What is the total cost of ownership for Commvault software over the contract's lifespan, including potential future renewals?

The current contract value is $2.15M over five years. To determine the total cost of ownership, one must consider potential price increases in future renewals, the cost of any necessary upgrades or additional modules, and the internal resources required for managing the software. A comprehensive TCO analysis would project these costs over a longer horizon, typically 7-10 years.

Could alternative data management solutions have provided similar functionality at a lower cost?

It is possible that alternative solutions could offer similar functionality at a lower cost. The 'limited competition' award suggests that a thorough market analysis comparing various vendors and their offerings might not have been fully conducted. Future procurements should prioritize a broader competitive process to ensure the most cost-effective solution is selected.

How critical is Commvault software to the Peace Corps' core mission, and what are the risks of vendor lock-in?

Commvault software is likely critical for data backup, disaster recovery, and data management, which are essential for the Peace Corps' operational continuity and data security. Vendor lock-in is a significant risk, as switching to a different system can be costly and disruptive. This highlights the importance of negotiating favorable terms and exploring open standards where possible.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 1145PC22Q0031

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1510 W CANAL CT STE 1000, LITTLETON, CO, 80120

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $2,454,245

Exercised Options: $2,150,951

Current Obligation: $2,150,951

Actual Outlays: $1,762,243

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: NNG15SD30B

IDV Type: GWAC

Timeline