VA awards $164,727 for QGenda Scheduling Software to Government Marketing and Procurement, LLC

Contract Overview

Contract Amount: $164,728 ($164.7K)

Contractor: Government Marketing and Procurement, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2023-04-20

End Date: 2026-04-19

Contract Duration: 1,095 days

Daily Burn Rate: $150/day

Competition Type: NOT COMPETED

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: QGENDA SCHEDULING SOFTWARE

Place of Performance

Location: WIMBERLEY, HAYS County, TEXAS, 78676

State: Texas Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $164,727.55 to GOVERNMENT MARKETING AND PROCUREMENT, LLC for work described as: QGENDA SCHEDULING SOFTWARE Key points: 1. The contract is for scheduling software, a critical component for efficient healthcare operations. 2. Competition was limited, raising questions about potential price overruns and value for money. 3. The risk of vendor lock-in and limited market alternatives warrants careful monitoring. 4. Spending in the IT/Healthcare sector for similar software solutions can vary significantly.

Value Assessment

Rating: fair

The contract value of $164,727 over three years appears moderate for specialized scheduling software. However, without competitive bidding, it's difficult to benchmark against market rates for similar solutions.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was not competed, indicating a potential sole-source or limited competition scenario. This limits price discovery and may result in a higher cost than if multiple vendors had bid.

Taxpayer Impact: Taxpayer funds are being used for this software. The lack of competition means there's a risk of paying more than necessary, impacting the overall value for taxpayers.

Public Impact

Veterans may experience improved appointment scheduling and reduced wait times. The VA's reliance on a single vendor could impact future flexibility and innovation. Procurement processes that bypass full and open competition can lead to public scrutiny.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition
Potential for overpricing
Limited vendor alternatives

Positive Signals

Addresses a specific VA need for scheduling software
Fixed price contract limits cost uncertainty

Sector Analysis

The Department of Veterans Affairs is investing in IT solutions to improve healthcare delivery. Spending on specialized software like scheduling systems is common across federal agencies, but benchmarks vary widely based on features and vendor.

Small Business Impact

The awardee, Government Marketing and Procurement, LLC, is not identified as a small business. There is no indication that small businesses were considered or subcontracted for this award.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract. The lack of competition suggests a need for robust internal justification and potential review by oversight bodies to ensure fair pricing and value.

Related Government Programs

All Other Miscellaneous Ambulatory Health Care Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Lack of competition
Potential for price gouging
Limited vendor options
Unknown total cost of ownership
Risk of vendor lock-in

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $164,727.55 to GOVERNMENT MARKETING AND PROCUREMENT, LLC. QGENDA SCHEDULING SOFTWARE

Who is the contractor on this award?

The obligated recipient is GOVERNMENT MARKETING AND PROCUREMENT, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $164,727.55.

What is the period of performance?

Start: 2023-04-20. End: 2026-04-19.

What is the justification for not competing this contract, and what analysis was performed to ensure fair and reasonable pricing?

The justification for not competing this contract is not provided in the data. Typically, agencies must document reasons such as urgency, lack of available sources, or specific technical requirements. A thorough price analysis, comparing the proposed price to historical prices, commercial prices, or independent government estimates, is crucial to ensure fair and reasonable pricing when competition is limited.

What are the risks associated with a non-competed award for scheduling software, particularly regarding long-term costs and system integration?

Non-competed awards for scheduling software carry risks of inflated long-term costs due to the absence of competitive pressure. Integration challenges may arise if the chosen software is not easily compatible with existing VA systems, leading to additional expenses and operational inefficiencies. Vendor lock-in is also a concern, potentially limiting future upgrades or transitions to more advanced solutions.

How does this software procurement align with the VA's broader IT modernization goals and patient care objectives?

This procurement aligns with the VA's objective to modernize its IT infrastructure to enhance patient care. Efficient scheduling software can directly impact patient experience by reducing wait times and improving access to services. However, the alignment is stronger if the chosen solution is scalable, secure, and interoperable with other VA health IT systems, which requires careful vetting beyond the initial award.

Industry Classification

NAICS: Health Care and Social Assistance › Other Ambulatory Health Care Services › All Other Miscellaneous Ambulatory Health Care Services

Product/Service Code: MEDICAL/DENTAL/VETERINARY EQPT/SUPP

Competition & Pricing

Extent Competed: NOT COMPETED

Solicitation Procedures: ONLY ONE SOURCE

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 13350 RANCH ROAD 12, WIMBERLEY, TX, 78676

Business Categories: Category Business, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $270,878

Exercised Options: $164,728

Current Obligation: $164,728

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline