VA Awards $2.1M for 1,000 Vocera Badges and Software to Government Marketing and Procurement, LLC

Contract Overview

Contract Amount: $2,119,323 ($2.1M)

Contractor: Government Marketing and Procurement, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-02-06

End Date: 2027-02-05

Contract Duration: 729 days

Daily Burn Rate: $2.9K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: REQUIREMENT FOR 1,000 BRAND NAME VOCERA COMMUNICATION BADGES, ONE (1) SOFTWARE LICENSE AND TECHNICAL SUPPORT FOR INTEGRATION INTO THE EXISTING NURSE CALL SYSTEM, RAULAND-BORG RESPONDER 5 FOR C.W. BILL YOUNG VA MEDICAL CENTER (CWBYVAMC) CAMPUS.

Place of Performance

Location: WIMBERLEY, HAYS County, TEXAS, 78676

State: Texas Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $2.1 million to GOVERNMENT MARKETING AND PROCUREMENT, LLC for work described as: REQUIREMENT FOR 1,000 BRAND NAME VOCERA COMMUNICATION BADGES, ONE (1) SOFTWARE LICENSE AND TECHNICAL SUPPORT FOR INTEGRATION INTO THE EXISTING NURSE CALL SYSTEM, RAULAND-BORG RESPONDER 5 FOR C.W. BILL YOUNG VA MEDICAL CENTER (CWBYVAMC) CAMPUS. Key points: 1. Spending focuses on critical communication hardware and software for a VA medical center. 2. The contract value is $2.1 million for a 729-day period. 3. Competition was full and open, suggesting potential for price discovery. 4. The sector is IT/Healthcare, with specific application in nurse call systems.

Value Assessment

Rating: good

The price of $2,119,323.15 for 1,000 units and software appears reasonable given the brand-name requirement and integration services. Benchmarking against similar healthcare communication system procurements would provide further validation.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, which generally allows for a wider range of bidders and can lead to more competitive pricing. The use of a delivery order under an existing contract structure is noted.

Taxpayer Impact: Taxpayer funds are being used for essential communication upgrades at a VA facility, aiming to improve patient care and staff efficiency.

Public Impact

Enhances communication for healthcare staff at the C.W. Bill Young VA Medical Center. Integrates with existing Rauland-Borg Responder 5 nurse call system. Supports patient care by ensuring reliable communication channels. Procurement of brand-name equipment may limit cost-saving opportunities.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Brand-name requirement may limit competition and increase cost.
Integration complexity could lead to cost overruns or delays.

Positive Signals

Full and open competition utilized.
Addresses critical communication needs for a VA facility.
Long-term contract duration provides stability.

Sector Analysis

This procurement falls within the IT and Healthcare sectors, specifically focusing on communication systems for medical facilities. Spending benchmarks for similar nurse call system integrations and communication badge deployments would be relevant for comparison.

Small Business Impact

While the contract was awarded to Government Marketing and Procurement, LLC, analysis of subcontracting opportunities for small businesses was not detailed in the provided data. Further investigation into the prime contractor's small business utilization plan would be beneficial.

Oversight & Accountability

The Department of Veterans Affairs is the contracting agency, responsible for oversight. The use of a delivery order under a larger contract structure implies some level of pre-existing oversight, but specific details on monitoring performance and cost are not provided.

Related Government Programs

Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Brand-name requirement
Integration complexity
Potential for cost overruns
Reliance on specific vendor technology

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $2.1 million to GOVERNMENT MARKETING AND PROCUREMENT, LLC. REQUIREMENT FOR 1,000 BRAND NAME VOCERA COMMUNICATION BADGES, ONE (1) SOFTWARE LICENSE AND TECHNICAL SUPPORT FOR INTEGRATION INTO THE EXISTING NURSE CALL SYSTEM, RAULAND-BORG RESPONDER 5 FOR C.W. BILL YOUNG VA MEDICAL CENTER (CWBYVAMC) CAMPUS.

Who is the contractor on this award?

The obligated recipient is GOVERNMENT MARKETING AND PROCUREMENT, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $2.1 million.

What is the period of performance?

Start: 2025-02-06. End: 2027-02-05.

What is the total cost per unit, including software and support, for the Vocera badges?

The total contract value is $2,119,323.15 for 1,000 badges, one software license, and technical support over 729 days. Dividing the total cost by the number of badges ($2,119,323.15 / 1000) yields approximately $2,119 per unit. This figure encompasses hardware, software, and integration support, making direct per-unit hardware cost comparison difficult without further breakdown.

What are the primary risks associated with integrating this new communication system with the existing Rauland-Borg Responder 5 system?

Key risks include technical compatibility issues between the Vocera badges and the Rauland-Borg system, potential delays in integration due to unforeseen complexities, and the possibility of increased costs if extensive customization or additional middleware is required. Inadequate testing or training could also lead to system malfunctions and reduced user adoption, impacting the intended benefits.

How effectively will this system improve nurse communication and patient care outcomes at the CWBYVAMC?

The system is expected to significantly improve nurse communication by providing a dedicated, mobile communication platform that integrates with the existing nurse call system. This should lead to faster response times, better coordination among care teams, and potentially reduced medical errors. Quantifiable improvements in patient care outcomes would ideally be tracked post-implementation through metrics like reduced patient wait times and improved staff satisfaction.

Industry Classification

NAICS: Manufacturing › Navigational, Measuring, Electromedical, and Control Instruments Manufacturing › Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing

Product/Service Code: IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 13350 RANCH ROAD 12, WIMBERLEY, TX, 78676

Business Categories: Category Business, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $5,099,416

Exercised Options: $3,833,938

Current Obligation: $2,119,323

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: GS07F187GA

IDV Type: FSS

Timeline