VA awards $16.9M contract for electronic equipment repair to PROAIM AMERICAS, LLC

Contract Overview

Contract Amount: $16,920 ($16.9K)

Contractor: Proaim Americas, LLC.

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-05-01

End Date: 2027-04-30

Contract Duration: 364 days

Daily Burn Rate: $46/day

Competition Type: NOT COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: YEAR 2 - CLIN 1022

Place of Performance

Location: PHILADELPHIA, PHILADELPHIA County, PENNSYLVANIA, 19104

State: Pennsylvania Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $16,919.81 to PROAIM AMERICAS, LLC. for work described as: YEAR 2 - CLIN 1022 Key points: 1. Contract awarded on a firm-fixed-price basis, indicating predictable costs for the government. 2. The contract is a BPA Call, suggesting it leverages an existing agreement for efficiency. 3. PROAIM AMERICAS, LLC has been awarded this contract, with performance expected to conclude in April 2027. 4. The contract falls under the Electronic and Precision Equipment Repair and Maintenance NAICS code. 5. This award represents a single task order under a larger agreement. 6. The contract duration is one year, with potential for renewal. 7. The contract was not competed under simplified acquisition procedures, suggesting a non-competitive award process.

Value Assessment

Rating: fair

The contract value of $16.9 million for one year of electronic and precision equipment repair and maintenance is substantial. Without specific benchmarks for this type of service within the VA or comparable agencies, it is difficult to definitively assess value for money. The firm-fixed-price structure helps control costs, but the lack of competition raises questions about whether the government secured the most competitive pricing. Further analysis would require comparing this contract's unit rates and overall cost to similar services procured competitively.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded as a 'BPA CALL' and explicitly stated as 'NOT COMPETED UNDER SAP'. This indicates that the contract was not openly competed. It is likely that this call order was placed against an existing Blanket Purchase Agreement (BPA) that may have had its own competition or was established through a sole-source justification. The lack of open competition for this specific call order means that multiple vendors were not solicited, potentially limiting price discovery and the opportunity for other qualified vendors to bid.

Taxpayer Impact: The absence of competition means taxpayers may not be benefiting from the lowest possible price that could have been achieved through a competitive bidding process. This could lead to higher overall spending for the services rendered.

Public Impact

Veterans receiving services through the Department of Veterans Affairs will benefit from the continued maintenance and repair of essential electronic and precision equipment. The contract ensures the operational readiness of critical medical and administrative equipment used within VA facilities. Services are likely to be delivered across various VA facilities, primarily within Pennsylvania where the contractor is registered. The contract supports the maintenance of sophisticated electronic systems crucial for healthcare delivery and administrative functions within the VA.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition may lead to higher costs for taxpayers.
Limited transparency into the pricing justification due to non-competitive award.
Potential for vendor lock-in if this BPA is the primary source for these services.

Positive Signals

Firm-fixed-price contract provides cost certainty.
Award leverages an existing BPA, potentially streamlining procurement.
Ensures continued availability of essential equipment maintenance services for the VA.

Sector Analysis

The Electronic and Precision Equipment Repair and Maintenance sector is vital for government operations, particularly in healthcare and defense, where the reliability of sophisticated equipment is paramount. This contract falls within the broader professional, scientific, and technical services industry. The market for such services is competitive, with many firms specializing in the repair and upkeep of complex electronic systems. Benchmarking this contract's value would typically involve comparing its pricing structure and total cost against similar services procured by other federal agencies or large private sector organizations.

Small Business Impact

The provided data indicates that this contract was not awarded to a small business (ss: false) and does not appear to have small business subcontracting requirements explicitly stated (sb: false). Therefore, this specific award does not directly benefit small businesses through set-asides. The focus is on a larger prime contractor, PROAIM AMERICAS, LLC. The implications for the small business ecosystem are minimal for this particular contract, as it bypasses the typical mechanisms designed to promote small business participation.

Oversight & Accountability

Oversight for this contract will primarily reside with the Department of Veterans Affairs contracting officers and program managers. As a firm-fixed-price contract, the focus of oversight will be on ensuring the contractor meets the defined scope of work and performance standards. Transparency is limited due to the non-competitive nature of the award. There is no specific mention of an Inspector General's jurisdiction for this particular task order, though the VA OIG generally oversees all VA spending.

Related Government Programs

Department of Veterans Affairs Medical Equipment Maintenance Contracts
Federal Contracts for Electronic Equipment Repair
Blanket Purchase Agreements (BPAs) for Services
Maintenance and Repair of Precision Instruments

Risk Flags

Non-competitive award
Potential for overpricing
Limited transparency

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $16,919.81 to PROAIM AMERICAS, LLC.. YEAR 2 - CLIN 1022

Who is the contractor on this award?

The obligated recipient is PROAIM AMERICAS, LLC..

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $16,919.81.

What is the period of performance?

Start: 2026-05-01. End: 2027-04-30.

What is the track record of PROAIM AMERICAS, LLC with federal contracts, particularly with the Department of Veterans Affairs?

A review of federal procurement data is necessary to fully assess PROAIM AMERICAS, LLC's track record. Information regarding past performance, contract values, types of services rendered, and any past performance issues or awards would provide crucial context. Specifically, examining their history with the Department of Veterans Affairs (VA) would reveal their experience in supporting the agency's unique needs. Without access to a comprehensive database of their federal contract history, it's challenging to provide a detailed assessment of their reliability, efficiency, and overall performance in fulfilling government requirements. However, the award of this $16.9 million contract suggests a level of established capability and trust from the VA.

How does the pricing of this contract compare to similar electronic equipment repair services procured by the federal government?

Benchmarking the pricing of this $16.9 million contract requires access to detailed cost breakdowns and unit rates, which are not provided in the summary data. The firm-fixed-price nature offers cost certainty but doesn't inherently guarantee the best value. To compare, one would need to analyze similar contracts awarded by other federal agencies (e.g., DoD, HHS) for comparable electronic and precision equipment repair and maintenance services. Key metrics for comparison would include hourly rates, labor categories, overhead application, and profit margins. The lack of competition for this specific award makes a direct value-for-money assessment challenging, as a competitive process typically drives prices down. Without comparative data, it's difficult to determine if this contract represents a fair market price.

What are the primary risks associated with a non-competitively awarded contract of this magnitude?

The primary risk associated with a non-competitively awarded contract of this magnitude is the potential for inflated pricing and reduced value for money. When a contract is not openly competed, the government foregoes the opportunity to solicit bids from multiple qualified vendors, which typically fosters price reductions and encourages innovation. This can lead to the government paying more than necessary for the services. Another risk is a potential lack of vendor accountability; without the pressure of ongoing competition, the incumbent contractor might have less incentive to maintain high performance standards or proactively seek cost efficiencies. Furthermore, it can create barriers to entry for other capable small or large businesses seeking to enter the federal market.

What is the expected effectiveness of PROAIM AMERICAS, LLC in fulfilling the terms of this contract, given its non-competitive award?

The effectiveness of PROAIM AMERICAS, LLC in fulfilling this contract hinges on their internal capabilities and past performance, rather than the award method. While the non-competitive award raises concerns about price and potential complacency, it does not automatically preclude effective service delivery. The VA's decision to award this contract, likely through a BPA call, suggests they have confidence in PROAIM's ability to meet the technical requirements. Effectiveness will be measured by their adherence to the contract's scope of work, response times, quality of repairs, and overall support for VA operations. The VA's contract management and oversight will be critical in ensuring PROAIM delivers effective services, regardless of the competition level.

How does this contract's spending compare to historical VA spending on electronic equipment repair and maintenance?

To assess how this $16.9 million contract compares to historical VA spending, one would need to analyze aggregated spending data for the NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) or similar service categories over previous fiscal years. This would involve looking at the total annual expenditure by the VA for these types of services, identifying trends in spending, and noting any significant increases or decreases. Understanding the historical context, including the number of contracts awarded, the average contract value, and the primary contractors involved, would help determine if this award is an outlier, a continuation of a trend, or a significant shift in VA's procurement strategy for these essential services.

Industry Classification

NAICS: Other Services (except Public Administration) › Electronic and Precision Equipment Repair and Maintenance › Electronic and Precision Equipment Repair and Maintenance

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: NOT COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C244-26-AP-2361

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Proaim Americas LLC.

Address: 16024 MANCHESTER RD STE 200, ELLISVILLE, MO, 63011

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Other Minority Owned Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $16,920

Exercised Options: $16,920

Current Obligation: $16,920

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 36C24424A0029

IDV Type: BPA

Timeline