VA awards $322K for floor coil replacement and abatement to Diversified Site Services LLC

Contract Overview

Contract Amount: $32,226 ($32.2K)

Contractor: Diversified Site Services LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-13

End Date: 2026-07-12

Contract Duration: 90 days

Daily Burn Rate: $358/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FLOOR COIL REPLACEMENT & ABATEMENT

Place of Performance

Location: WEST HAVEN, NEW HAVEN County, CONNECTICUT, 06516

State: Connecticut Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $32,226.01 to DIVERSIFIED SITE SERVICES LLC for work described as: FLOOR COIL REPLACEMENT & ABATEMENT Key points: 1. Contract awarded for essential facility maintenance, addressing potential environmental hazards. 2. Competition dynamics indicate a potentially efficient procurement process for this service. 3. Performance period is relatively short, suggesting a focused scope of work. 4. The contract falls within the remediation services sector, crucial for maintaining safe government facilities. 5. Fixed-price contract type helps manage cost certainty for the government.

Value Assessment

Rating: good

The contract value of $322,260.01 for floor coil replacement and abatement appears reasonable for a 90-day project. Benchmarking against similar remediation projects of this scale is challenging without more specific details on the scope of work and location. However, the fixed-price nature of the contract provides cost certainty. The award to Diversified Site Services LLC, a company with experience in site services, suggests a potentially good value if the work is completed efficiently and to standard.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under the Simplified Acquisition Procedures (SAP), which allows for a broader range of competition for smaller dollar value procurements. While the specific number of bids received is not detailed, the 'COMPETED UNDER SAP' designation implies that multiple offers were solicited and considered. This level of competition, even under SAP, generally leads to better price discovery and ensures that the government receives competitive pricing for the services rendered.

Taxpayer Impact: The competitive nature of this procurement, even within simplified acquisition thresholds, suggests that taxpayer funds were used efficiently by obtaining multiple bids and selecting the most advantageous offer.

Public Impact

The Department of Veterans Affairs benefits from improved facility safety and operational integrity. Services include the replacement of floor coils and abatement of associated hazardous materials. The geographic impact is localized to the facility managed by the VA in Connecticut. Workforce implications include the employment of skilled technicians for remediation and construction tasks.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for unforeseen abatement challenges increasing costs beyond the fixed price.
Ensuring proper disposal of hazardous materials according to strict environmental regulations.

Positive Signals

Fixed-price contract limits cost overruns for the government.
Short performance period suggests efficient project management and execution.
Award to a company with relevant site services experience.

Sector Analysis

The remediation services sector is a critical component of facility management and environmental compliance for government agencies. This contract, valued at approximately $322,000, falls within the typical range for specialized abatement and replacement projects. The North American Industry Classification System (NAICS) code 562910 (Remediation Services) covers businesses primarily engaged in cleaning up contaminated sites. Spending in this sector is driven by regulatory requirements, aging infrastructure, and the need to maintain safe operational environments.

Small Business Impact

The data indicates this contract was not specifically set aside for small businesses (ss: false, sb: false). However, as it was competed under Simplified Acquisition Procedures (SAP), small businesses were likely eligible to bid and potentially awarded the contract. Further analysis would be needed to determine if subcontracting opportunities exist for small businesses within this award.

Oversight & Accountability

Oversight for this contract would typically fall under the purview of the Department of Veterans Affairs' contracting officers and facility management personnel. Accountability measures are inherent in the fixed-price contract type, requiring the contractor to complete the work to specifications. Transparency is facilitated through contract award data, though detailed project progress reports may be internal. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Facility Maintenance Contracts
Environmental Remediation Services
Construction and Repair Services
Department of Veterans Affairs Procurement

Risk Flags

Potential for unforeseen hazardous materials.
Ensuring compliance with stringent environmental regulations.
Contractor's ability to meet the short performance deadline.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $32,226.01 to DIVERSIFIED SITE SERVICES LLC. FLOOR COIL REPLACEMENT & ABATEMENT

Who is the contractor on this award?

The obligated recipient is DIVERSIFIED SITE SERVICES LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $32,226.01.

What is the period of performance?

Start: 2026-04-13. End: 2026-07-12.

What is the specific nature of the floor coil replacement and the potential hazards associated with them?

Floor coils can refer to various heating or cooling systems embedded within the floor structure. The 'abatement' aspect strongly suggests that these coils may contain hazardous materials, such as asbestos or lead, which were commonly used in older building materials and insulation. Replacement would involve safely removing the old coils and installing new ones, while abatement requires the careful containment, removal, and disposal of these hazardous substances according to strict environmental and safety regulations. The specific type of hazard dictates the complexity and cost of the abatement process.

How does the $322,260.01 contract value compare to similar remediation projects for the VA?

Direct comparison of this contract's value to similar VA remediation projects is difficult without more granular data on the scope of work, geographic location, and specific hazards involved. However, $322,260.01 for a 90-day project involving both replacement and abatement suggests a moderately sized undertaking. Projects involving asbestos or lead abatement can vary significantly in cost based on the square footage affected, the concentration of the hazardous material, and the accessibility of the area. The VA manages numerous facilities, and spending on remediation can fluctuate based on infrastructure age and inspection findings.

What are the key performance indicators (KPIs) likely being used to evaluate Diversified Site Services LLC's performance?

Key performance indicators for this contract would likely focus on adherence to the project schedule (90-day duration), completion of work within the fixed price, and strict compliance with all safety and environmental regulations during abatement. Quality of workmanship for the coil replacement and the effectiveness of the abatement process (e.g., air quality testing post-abatement) would also be critical. Meeting all specified technical requirements and minimizing disruption to VA operations would be paramount.

What is the historical spending pattern for remediation services by the Department of Veterans Affairs?

The Department of Veterans Affairs, managing a vast portfolio of healthcare facilities, historically spends significant amounts on facility maintenance, repair, and environmental remediation. Spending patterns are influenced by the age of its infrastructure, regulatory updates, and proactive maintenance programs. While specific annual totals for remediation services fluctuate, it is a consistent and substantial category within the VA's operational budget, driven by the need to ensure patient safety and compliance in healthcare settings.

What are the potential risks associated with a fixed-price contract for abatement services?

The primary risk with a fixed-price contract for abatement services is the potential for unforeseen conditions. If hazardous materials are found to be more extensive or difficult to manage than initially assessed, the contractor may incur losses, potentially leading to disputes or requests for change orders. Conversely, if the scope is overestimated, the contractor may achieve higher profit margins. For the government, the risk lies in ensuring the contractor has adequately priced for all potential issues and that the fixed price truly represents fair market value for the defined scope.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Remediation and Other Waste Management Services › Remediation Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR NONBUILDINGS

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 19 STAR DR UNIT A, MERRIMACK, NH, 03054

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $32,226

Exercised Options: $32,226

Current Obligation: $32,226

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline