VA Awards $25M EHRM Contract to APTIVE HTG LLC for Rapid Decision Making Support

Contract Overview

Contract Amount: $24,960,292 ($25.0M)

Contractor: Aptive HTG LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-09-13

End Date: 2026-07-12

Contract Duration: 302 days

Daily Burn Rate: $82.7K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: VHA IHT 1.0 IDIQ CONTRACT - EHRM RAPID DECISION MAKING BRIDGE

Place of Performance

Location: FREDERICKSBURG, SPOTSYLVANIA County, VIRGINIA, 22408

State: Virginia Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $25.0 million to APTIVE HTG LLC for work described as: VHA IHT 1.0 IDIQ CONTRACT - EHRM RAPID DECISION MAKING BRIDGE Key points: 1. Contract focuses on administrative management and consulting services for EHRM. 2. APTIVE HTG LLC is the sole awardee. 3. The contract is Firm Fixed Price, indicating clear cost expectations. 4. Potential risks include vendor lock-in and the effectiveness of decision-making support.

Value Assessment

Rating: fair

The contract value of $24.96M over approximately 10 months appears reasonable for specialized EHRM decision-making support. Benchmarking against similar consulting contracts for large-scale IT implementations is difficult without more granular service details.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' suggesting a limited competition. This method may impact price discovery and potentially lead to higher costs compared to broader full and open competition.

Taxpayer Impact: Taxpayer funds are being used for specialized consulting services. The limited competition raises questions about whether the best possible price was achieved for the government.

Public Impact

Impacts the Department of Veterans Affairs' Electronic Health Record Modernization (EHRM) program. Aims to improve decision-making processes within the EHRM initiative. Could influence the efficiency and effectiveness of veteran healthcare delivery.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition may not yield the best value.
Effectiveness of 'rapid decision making' is difficult to quantify upfront.
Contract duration is relatively short, potentially leading to follow-on needs.

Positive Signals

Firm Fixed Price contract provides cost certainty.
Focus on a critical area of the EHRM program.
Specific award to APTIVE HTG LLC.

Sector Analysis

This contract falls under administrative management and general management consulting services, a common sector for supporting large government IT initiatives like EHRM. Spending benchmarks for such specialized consulting can vary widely based on scope and duration.

Small Business Impact

The data indicates this contract was not awarded to small businesses (ss: false, sb: false). There is no indication of small business subcontracting goals within this specific award.

Oversight & Accountability

Oversight will be crucial to ensure APTIVE HTG LLC delivers effective decision-making support and that the contract remains within scope and budget. The Department of Veterans Affairs is responsible for monitoring performance.

Related Government Programs

Administrative Management and General Management Consulting Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Limited competition raises value concerns.
Potential for vendor lock-in.
Difficulty in objectively measuring 'decision making' effectiveness.
Short contract duration may indicate program instability or lead to further costs.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $25.0 million to APTIVE HTG LLC. VHA IHT 1.0 IDIQ CONTRACT - EHRM RAPID DECISION MAKING BRIDGE

Who is the contractor on this award?

The obligated recipient is APTIVE HTG LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $25.0 million.

What is the period of performance?

Start: 2025-09-13. End: 2026-07-12.

What specific metrics will be used to evaluate the 'rapid decision making' effectiveness provided by APTIVE HTG LLC?

The effectiveness of 'rapid decision making' will likely be evaluated through a combination of qualitative and quantitative metrics. These could include the timeliness of decisions made, the impact of those decisions on project milestones, stakeholder satisfaction surveys, and adherence to established decision-making frameworks. The contracting officer's representative (COR) will be responsible for monitoring performance against these metrics.

How does the limited competition impact the overall value for taxpayer money in this EHRM support contract?

Limited competition, while sometimes necessary for specialized expertise, generally reduces competitive pressure, potentially leading to higher prices than a full and open competition. Taxpayers may not receive the best possible value if alternative qualified vendors were excluded without a clear justification. The VA must ensure the selected vendor's price is fair and reasonable.

What is the anticipated long-term impact of this bridge contract on the broader EHRM modernization effort?

This 'bridge' contract is intended to provide interim support for decision-making as the EHRM program evolves. Its long-term impact depends on its success in facilitating timely and effective decisions. If successful, it could smooth the path for future EHRM phases. However, it also highlights potential ongoing needs or challenges within the EHRM program that may require further, potentially larger, contracts.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 421 KING ST STE 200, ALEXANDRIA, VA, 22314

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Joint Venture Women Owned Small Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $24,960,292

Exercised Options: $24,960,292

Current Obligation: $24,960,292

Contract Characteristics

Multi-Year Contract: Yes

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C10X20D0002

IDV Type: IDC

Timeline