State Department awards $26.8M contract for M&E services to DEXIS INTERACTIVE LLC, with 2 bidders
Contract Overview
Contract Amount: $26,786,876 ($26.8M)
Contractor: Dexis Interactive LLC
Awarding Agency: Department of State
Start Date: 2020-08-01
End Date: 2024-12-31
Contract Duration: 1,613 days
Daily Burn Rate: $16.6K/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: ACQUIRE SERVICES OF AN M&E CONTRACTOR TO DEVELOP M&E POLICIES AND PROCEDURES CREATE REALISTIC AND FEASIBLE PERFORMANCE MEASURES SUPPORT, MANAGE, AND CONDUCT DATA COLLECTION EFFORTS.
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20005
Plain-Language Summary
Department of State obligated $26.8 million to DEXIS INTERACTIVE LLC for work described as: ACQUIRE SERVICES OF AN M&E CONTRACTOR TO DEVELOP M&E POLICIES AND PROCEDURES CREATE REALISTIC AND FEASIBLE PERFORMANCE MEASURES SUPPORT, MANAGE, AND CONDUCT DATA COLLECTION EFFORTS. Key points: 1. Contract aims to enhance monitoring and evaluation capabilities for policy development and performance measurement. 2. The firm fixed-price contract structure provides cost certainty for the government. 3. Competition involved two bidders, suggesting a moderately competitive environment. 4. Performance period spans over four years, indicating a long-term need for these services. 5. The contract is categorized under Administrative Management and General Management Consulting Services. 6. Geographic focus is on Washington D.C., the seat of federal government operations.
Value Assessment
Rating: good
The contract value of $26.8 million over approximately four years for M&E services appears reasonable given the scope. Benchmarking against similar contracts for comprehensive policy development, data collection, and performance measure support suggests this pricing is within expected ranges for specialized consulting services. The firm fixed-price nature of the award helps control costs, although it places more risk on the contractor to manage expenses effectively.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
This contract was competed under the Simplified Acquisition Procedures (SAP), which typically involves a limited number of bidders compared to full and open competition. With two bidders identified, the competition level suggests a focused procurement process. While not a broad competition, it allowed for some price discovery and selection from qualified offerors.
Taxpayer Impact: A limited competition under SAP may result in slightly higher prices than a broad, open competition, but it can also lead to more efficient procurement for services within the SAP threshold.
Public Impact
The Department of State benefits from enhanced capacity to monitor and evaluate its programs and policies. Services delivered include the development of M&E policies, creation of performance measures, and data collection support. The primary geographic impact is within Washington D.C., supporting federal agency operations. The contract supports specialized consulting roles, potentially impacting the workforce in management and administrative consulting.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for scope creep if initial M&E policy development is not clearly defined.
- Reliance on contractor expertise for critical policy and performance measure development.
- Ensuring data collection methods are robust and unbiased requires careful oversight.
Positive Signals
- Clear objective to develop foundational M&E policies and procedures.
- Firm fixed-price contract provides budget predictability.
- Long-term performance period allows for sustained support and integration of M&E practices.
Sector Analysis
This contract falls within the professional services sector, specifically management consulting. The market for M&E services is robust, driven by government and organizational needs for accountability and performance improvement. Comparable spending in this area often involves significant investments in developing frameworks, data systems, and analytical capabilities to support evidence-based decision-making. The $26.8 million value is substantial for a focused M&E support contract.
Small Business Impact
The data indicates this contract was not set aside for small businesses, and there is no explicit mention of subcontracting requirements for small businesses. Therefore, the direct impact on the small business ecosystem appears minimal unless DEXIS INTERACTIVE LLC voluntarily engages small businesses for subcontracting. Further review of the contract details would be needed to confirm any subcontracting plans.
Oversight & Accountability
Oversight for this contract would primarily reside with the Department of State's contracting officers and program managers. Accountability measures are embedded in the firm fixed-price structure and the delivery of defined M&E policy and procedure development. Transparency is facilitated through contract awards databases, though detailed performance reports may not be publicly accessible. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.
Related Government Programs
- Program Evaluation Services
- Management and Consulting Services
- Federal Performance Management
- Government Policy Development Support
Risk Flags
- Potential for contractor lock-in due to specialized knowledge development.
- Risk of performance measures not aligning with strategic objectives.
- Dependency on contractor for critical M&E framework design.
Tags
administrative-management-consulting, monitoring-and-evaluation, department-of-state, competed-under-sap, firm-fixed-price, definitive-contract, washington-dc, management-consulting, performance-measurement, data-collection
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $26.8 million to DEXIS INTERACTIVE LLC. ACQUIRE SERVICES OF AN M&E CONTRACTOR TO DEVELOP M&E POLICIES AND PROCEDURES CREATE REALISTIC AND FEASIBLE PERFORMANCE MEASURES SUPPORT, MANAGE, AND CONDUCT DATA COLLECTION EFFORTS.
Who is the contractor on this award?
The obligated recipient is DEXIS INTERACTIVE LLC.
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $26.8 million.
What is the period of performance?
Start: 2020-08-01. End: 2024-12-31.
What is the track record of DEXIS INTERACTIVE LLC in delivering similar Monitoring and Evaluation (M&E) services to federal agencies?
DEXIS INTERACTIVE LLC has a history of providing professional services, including those related to international development and program support. While specific details on their M&E policy development and performance measure creation for federal agencies require deeper investigation into their past performance reports and contract history, their general experience in program management and technical assistance suggests a foundational capability. A thorough review would involve examining past contract performance evaluations (CPA-1099s), any past performance questionnaires submitted by previous government clients, and their demonstrated success in similar scopes of work, particularly concerning the development of robust M&E frameworks and data collection methodologies.
How does the awarded value of $26.8 million compare to similar M&E support contracts awarded by the Department of State or other agencies?
The $26.8 million contract value for M&E services over approximately four years is a significant investment. To benchmark effectively, one would compare it against contracts for similar scope, duration, and complexity. For instance, contracts focused on developing comprehensive M&E frameworks, establishing performance metrics, and supporting data collection across large programs or agencies can range from several million to tens of millions of dollars. The Department of State, in particular, often procures such services for its global programs. A detailed comparison would involve analyzing the number of bidders, the specific deliverables, and the contractor's proposed labor mix and rates for comparable procurements within the last 3-5 years.
What are the key performance indicators (KPIs) or deliverables expected under this contract, and how will their successful completion be measured?
While the provided data does not detail the specific KPIs or deliverables, the contract's objective to 'develop M&E policies and procedures,' 'create realistic and feasible performance measures,' and 'support, manage, and conduct data collection efforts' implies several key outcomes. Expected deliverables likely include documented M&E policies, a suite of defined performance measures with clear indicators, standardized data collection instruments and protocols, and potentially reports on data collection activities. Success measurement would typically involve government acceptance of these deliverables based on predefined criteria in the contract's Statement of Work (SOW), such as clarity, feasibility, alignment with program goals, and adherence to established best practices in M&E.
What is the potential risk associated with the contractor's ability to deliver on the complex requirements of developing M&E policies and performance measures?
The primary risks associated with this contract revolve around the contractor's ability to translate complex programmatic goals into effective and measurable M&E frameworks. Developing realistic performance measures requires a deep understanding of the agency's objectives and operational realities, which can be challenging. Risks include the creation of measures that are too difficult to track, not truly indicative of success, or overly burdensome to collect data for. Furthermore, ensuring the M&E policies are practical and adopted by the agency requires strong change management and stakeholder engagement. The contractor's experience, proposed methodology, and the government's oversight will be critical in mitigating these risks.
How has the Department of State's spending on Administrative Management and General Management Consulting Services evolved over the past five years, and does this contract represent a significant shif
Analyzing the Department of State's spending trends in Administrative Management and General Management Consulting Services (NAICS 541611) over the past five years would reveal patterns in their procurement of such expertise. This $26.8 million contract for M&E services is a substantial award within this category. A trend analysis would show if spending in this area has been increasing, decreasing, or remaining stable. If the Department has recently increased its focus on M&E, this contract could represent a strategic investment to bolster those capabilities, potentially indicating a shift towards more data-driven program assessment and accountability.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: 19AQMM20R0064
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Parent Company: Dexis Interactive Incorporated
Address: 1412 I ST NW, WASHINGTON, DC, 20005
Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Not Designated a Small Business, Special Designations, Indian (Subcontinent) American Owned Business, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $32,809,801
Exercised Options: $32,809,801
Current Obligation: $26,786,876
Subaward Activity
Number of Subawards: 9
Total Subaward Amount: $3,373,529
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Timeline
Start Date: 2020-08-01
Current End Date: 2024-12-31
Potential End Date: 2024-12-31 00:00:00
Last Modified: 2026-02-23
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