Justice Department awards $9.5M contract for records support to Chickasaw Strategic Pointe, LLC

Contract Overview

Contract Amount: $9,531,758 ($9.5M)

Contractor: Chickasaw Strategic Pointe, LLC

Awarding Agency: Department of Justice

Start Date: 2023-09-29

End Date: 2026-09-28

Contract Duration: 1,095 days

Daily Burn Rate: $8.7K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: LABOR HOURS

Sector: Other

Official Description: RECORDS SUPPORT MANAGEMENT SERVICES

Place of Performance

Location: NORMAN, CLEVELAND County, OKLAHOMA, 73071

State: Oklahoma Government Spending

Plain-Language Summary

Department of Justice obligated $9.5 million to CHICKASAW STRATEGIC POINTE, LLC for work described as: RECORDS SUPPORT MANAGEMENT SERVICES Key points: 1. Contract awarded for administrative management and general management consulting services. 2. The contract duration is 1095 days, spanning three years. 3. The primary service type is labor hours. 4. The contractor, Chickasaw Strategic Pointe, LLC, is a new entity in federal contracting. 5. The contract was not competed, raising questions about potential cost savings. 6. The base contract value is $8.7 million, with potential for growth. 7. The contract falls under the Administrative Management and General Management Consulting Services NAICS code.

Value Assessment

Rating: questionable

The contract's value of $9.5 million for records support services appears to be within a reasonable range for a three-year engagement. However, without comparable contract data for similar services or a clear breakdown of labor hours and rates, a definitive value-for-money assessment is challenging. The lack of competition further complicates benchmarking. The base value of $8.7 million suggests a significant portion of the contract is already committed.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded on a sole-source basis, meaning it was not openly competed. This approach limits the opportunity for multiple vendors to bid, potentially leading to higher costs for the government. The justification for a sole-source award is not provided, which is a critical piece of information for understanding the procurement strategy and its impact on price discovery.

Taxpayer Impact: Sole-source awards can result in taxpayers paying a premium due to the absence of competitive pressure to drive down prices.

Public Impact

The Department of Justice benefits from these records management services, ensuring efficient operations. The contract supports the administrative functions of the Offices, Boards and Divisions within the DOJ. The services provided are crucial for maintaining organized and accessible government records. The contract's impact on the workforce is likely to involve specialized administrative and management personnel.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition may lead to suboptimal pricing.
Limited transparency into the sole-source justification.
Contractor's track record in federal contracting is not yet established.

Positive Signals

Contract awarded to a small business (assuming Chickasaw Strategic Pointe, LLC qualifies).
Contract duration provides stability for service delivery.
Services are essential for government operations.

Sector Analysis

This contract falls within the professional, scientific, and technical services sector, specifically administrative management and general management consulting. This sector is characterized by a wide range of services supporting government and commercial operations. The total federal spending in this sector is substantial, with many contracts awarded for various management and administrative support functions. Benchmarking this specific contract's value against the broader sector requires detailed service scope and labor rate analysis.

Small Business Impact

The contract was awarded to Chickasaw Strategic Pointe, LLC. If this entity qualifies as a small business, this award could represent a significant opportunity for them. However, the contract was not set aside for small businesses, nor is there information indicating subcontracting plans. Further analysis would be needed to determine if this award contributes to broader small business contracting goals or if it represents a missed opportunity for subcontracting to smaller entities.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of Justice's contracting officers and program managers. The contract's performance will be monitored against the defined scope of work and labor hour reporting. Transparency regarding the sole-source justification and any subsequent modifications would be crucial for public accountability. Inspector General jurisdiction would apply if any fraud, waste, or abuse is suspected.

Related Government Programs

Records Management Services
Administrative Support Contracts
Management Consulting Services
Department of Justice Contracts

Risk Flags

Sole-source award lacks competitive justification.
Limited contractor performance history available.
Potential for cost overruns due to lack of competition.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $9.5 million to CHICKASAW STRATEGIC POINTE, LLC. RECORDS SUPPORT MANAGEMENT SERVICES

Who is the contractor on this award?

The obligated recipient is CHICKASAW STRATEGIC POINTE, LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Offices, Boards and Divisions).

What is the total obligated amount?

The obligated amount is $9.5 million.

What is the period of performance?

Start: 2023-09-29. End: 2026-09-28.

What is the specific justification for awarding this contract on a sole-source basis?

The provided data does not include the specific justification for the sole-source award. Typically, sole-source contracts are awarded when only one responsible source is available or capable of meeting the government's needs. This could be due to unique capabilities, proprietary technology, or urgent requirements where competition is not feasible. Without this justification, it is difficult to assess whether the government explored all viable options and obtained the best possible value. Further investigation into the Federal Procurement Data System (FPDS) or agency solicitations would be necessary to uncover the detailed rationale behind this procurement decision.

How does the awarded amount compare to similar records management contracts within the Department of Justice?

Direct comparison of the $9.5 million award for records support services to similar contracts within the Department of Justice is challenging without more specific data points. Key factors for comparison include the scope of services (e.g., digitization, archival, retrieval, disposition), the number of personnel involved, the labor categories and rates, and the contract duration. Given this contract is for labor hours over three years, a benchmark would ideally involve contracts with similar service definitions and pricing structures. The sole-source nature of this award also limits the ability to draw direct parallels from competitively bid contracts, which typically offer more transparent pricing.

What is the contractor's prior experience and track record with federal contracts, particularly within the Department of Justice?

The provided data indicates the contractor is 'CHICKASAW STRATEGIC POINTE, LLC'. As this appears to be a relatively new or less established entity in federal contracting, its prior experience and track record may be limited or non-existent. Federal procurement systems often track award history and past performance. A review of such systems would be necessary to ascertain the company's history, including any previous awards, performance evaluations, and any potential issues encountered on prior contracts. Without this information, assessing the contractor's reliability and capability to perform is difficult.

What are the key performance indicators (KPIs) and service level agreements (SLAs) associated with this contract?

The provided data does not specify the Key Performance Indicators (KPIs) or Service Level Agreements (SLAs) for this contract. These are critical components that define the expected quality, timeliness, and efficiency of the records support services. Typically, such contracts would include metrics related to response times for record requests, accuracy rates in record retrieval and filing, adherence to retention schedules, and compliance with security protocols. The absence of this information in the summary data makes it difficult to assess how the contractor's performance will be measured and managed.

What is the potential for this contract to be extended or modified, and what would be the implications for future spending?

The contract has a duration of 1095 days (3 years) with a base award of $8.7 million and a total potential value of $9.5 million. This suggests there may be options or contract line items (CLINs) that allow for increased spending up to the ceiling amount. The potential for extensions beyond the initial three-year period would depend on the contract's terms and conditions, including any exercised options. Future spending implications would hinge on whether the contract is renewed, re-competed, or if similar services are procured through different vehicles. The sole-source nature also raises questions about whether future procurements would follow a similar path.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: 15JPSS23R00000080

Offers Received: 1

Pricing Type: LABOR HOURS (Z)

Evaluated Preference: NONE

Contractor Details

Address: 2600 JOHN SAXON BLVD STE 2209, NORMAN, OK, 73071

Business Categories: 8(a) Program Participant, American Indian Owned Business, Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Tribally Owned Firm, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $23,164,075

Exercised Options: $12,916,169

Current Obligation: $9,531,758

Actual Outlays: $8,078,259

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline