DOJ's $2.6M Facilities Support Contract Awarded to CMI Management, LLC for 5 Years

Contract Overview

Contract Amount: $2,604,994 ($2.6M)

Contractor: CMI Management, LLC

Awarding Agency: Department of Justice

Start Date: 2022-09-01

End Date: 2027-08-31

Contract Duration: 1,825 days

Daily Burn Rate: $1.4K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 2

Pricing Type: LABOR HOURS

Sector: Other

Official Description: MAINTENANCE SUPPORT

Place of Performance

Location: ALEXANDRIA, FAIRFAX County, VIRGINIA, 22312

State: Virginia Government Spending

Plain-Language Summary

Department of Justice obligated $2.6 million to CMI MANAGEMENT, LLC for work described as: MAINTENANCE SUPPORT Key points: 1. Contract provides essential maintenance and support services for facilities. 2. Awarded through full and open competition, suggesting a competitive bidding process. 3. Contract duration of five years indicates a long-term need for these services. 4. The contract is a delivery order under a larger contract vehicle. 5. Services are categorized under Facilities Support Services, a common government need. 6. The contractor, CMI Management, LLC, is responsible for delivering these services.

Value Assessment

Rating: fair

The contract value of approximately $2.6 million over five years for facilities support services appears moderate. Without specific benchmarks for similar services in the same geographic region or for the specific facilities managed by the DEA, a precise value-for-money assessment is challenging. However, the duration and scope suggest a standard service level agreement. Further analysis would require comparing the labor hours and rates to industry standards and other government contracts for comparable facilities.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit a bid. The presence of two bids suggests a degree of competition, though the exact number of interested parties and the rigor of the evaluation process are not detailed. A competitive process is generally expected to yield fair market pricing.

Taxpayer Impact: Taxpayers benefit from a competitive process which typically drives down costs and ensures that the government receives services at a reasonable price.

Public Impact

The primary beneficiaries are the Drug Enforcement Administration (DEA) and its personnel, who will receive reliable facilities support. Services include maintenance and support, ensuring operational continuity for DEA facilities. The contract's geographic impact is focused on Virginia, where the facilities are located. Workforce implications include potential employment opportunities for maintenance and support staff through the contractor.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited transparency on the specific performance metrics and evaluation criteria used during the competition.
The exact number of bids (two) might indicate a less robust competition than ideal for maximizing price discovery.
Potential for cost overruns if not managed effectively, given the five-year duration.

Positive Signals

Awarded through full and open competition, which is a positive indicator for fair pricing.
The contract duration suggests a stable and predictable need for these services.
The contractor has been selected, implying they met the necessary qualifications.

Sector Analysis

Facilities Support Services represent a significant segment within the broader professional, scientific, and technical services sector. This contract falls under the Facilities Support Services NAICS code (561210). Government spending in this area is consistent, driven by the need to maintain a vast portfolio of federal buildings and installations. Benchmarking this contract's value against similar government-wide facilities support contracts would provide further context on its cost-effectiveness.

Small Business Impact

The data indicates that small business participation was not a specific set-aside for this contract (ss: false, sb: false). There is no explicit mention of subcontracting goals for small businesses. Therefore, the direct impact on the small business ecosystem is likely minimal unless CMI Management, LLC voluntarily engages small businesses as subcontractors.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of Justice's contracting officers and program managers. The Drug Enforcement Administration would also have internal oversight mechanisms. Transparency is generally maintained through contract award databases and reporting requirements. Inspector General jurisdiction would apply if any fraud, waste, or abuse is suspected.

Related Government Programs

Federal Facilities Maintenance Contracts
DEA Operational Support Contracts
General Services Administration (GSA) Facilities Management Schedules

Risk Flags

Potential for scope creep over the 5-year period.
Dependence on a single contractor for critical facility services.
Limited competition indicated by only two bids received.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $2.6 million to CMI MANAGEMENT, LLC. MAINTENANCE SUPPORT

Who is the contractor on this award?

The obligated recipient is CMI MANAGEMENT, LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Drug Enforcement Administration).

What is the total obligated amount?

The obligated amount is $2.6 million.

What is the period of performance?

Start: 2022-09-01. End: 2027-08-31.

What is the track record of CMI Management, LLC in performing similar federal facilities support contracts?

Assessing the track record of CMI Management, LLC requires a deeper dive into their past performance on federal contracts. This would involve reviewing past performance evaluations, any contract disputes or terminations, and the types and scale of facilities support services they have previously provided. Without access to specific past performance data, it's difficult to definitively gauge their reliability and capability for this DEA contract. Federal procurement databases and agency performance review systems would be the primary sources for this information. A history of successful contract completion and positive performance reviews would indicate a lower risk for this current contract.

How does the estimated value of this contract compare to similar facilities support contracts awarded by the DEA or other agencies?

To compare the estimated value of this $2.6 million, 5-year facilities support contract, one would need to benchmark it against similar contracts. This involves identifying contracts with comparable scopes of work (e.g., maintenance, janitorial, groundskeeping), contract durations, and geographic locations. Data from sources like the Federal Procurement Data System (FPDS) or specialized contract databases can be used. For instance, if other agencies or the DEA itself have awarded contracts for similar services in Virginia over 5-year periods for amounts significantly higher or lower, it would provide context. A higher value might suggest a more complex scope or higher labor costs, while a lower value could indicate greater efficiency or a simpler service requirement. The current value appears moderate for a multi-year federal facilities support contract.

What are the primary risks associated with this contract, and how are they being mitigated?

Key risks for this facilities support contract include potential service disruptions, cost overruns, and contractor performance issues. Service disruptions could arise from unforeseen maintenance needs or inadequate staffing by CMI Management, LLC. Cost overruns might occur if the scope of work expands or if labor and material costs increase beyond projections. Contractor performance issues could manifest as failure to meet service level agreements or quality standards. Mitigation strategies typically involve robust contract oversight by the DEA, clearly defined performance standards and metrics, regular performance reviews, and contingency planning for critical maintenance. The contract's structure, including payment terms tied to performance, also serves as a mitigation tool.

What is the historical spending pattern for facilities support services by the Drug Enforcement Administration?

Analyzing historical spending patterns for facilities support services by the DEA is crucial for understanding the agency's needs and budget allocation for such services. This would involve examining past contract awards for facilities maintenance, repair, and operational support over several fiscal years. Trends in spending could reveal whether the DEA's reliance on these services is increasing, decreasing, or remaining stable. It would also highlight the typical contract values, durations, and types of services procured. Such analysis helps in assessing the reasonableness of the current $2.6 million award in the context of the DEA's long-term facility management strategy and budget.

How does the 'Delivery Order' (AW: DELIVERY ORDER) contract type impact the flexibility and cost control for the DEA?

A 'Delivery Order' (DO) is typically issued against an existing indefinite-delivery indefinite-quantity (IDIQ) contract or a similar contract vehicle. This means the $2.6 million award is likely one of several orders placed under a broader contract. The impact on flexibility is generally positive, as the DEA can order services as needed within the parameters of the parent contract, allowing for responsiveness to changing requirements. For cost control, DOs can be effective if the parent contract established competitive pricing or pre-negotiated rates. However, if the parent contract itself was not competitively priced or if multiple DOs are issued without careful management, it could lead to less cost certainty compared to a firm-fixed-price contract for a defined scope. The fact that this DO was awarded under 'Full and Open Competition' suggests the underlying contract vehicle likely had competitive elements.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 2

Pricing Type: LABOR HOURS (Z)

Evaluated Preference: NONE

Contractor Details

Parent Company: CMI Management LLC

Address: 5285 SHAWNEE ROAD, SUITE 510, ALEXANDRIA, VA, 22312

Business Categories: Black American Owned Business, Category Business, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $3,072,453

Exercised Options: $3,072,453

Current Obligation: $2,604,994

Actual Outlays: $1,170,023

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: GS06Q16BQDS106

IDV Type: IDC

Timeline