DHS awards $37.2M for Records Management Support Services to CMI Management, LLC under BPA
Contract Overview
Contract Amount: $37,184,064 ($37.2M)
Contractor: CMI Management, LLC
Awarding Agency: Department of Homeland Security
Start Date: 2008-07-21
End Date: 2008-07-29
Contract Duration: 8 days
Daily Burn Rate: $4.6M/day
Competition Type: FULL AND OPEN COMPETITION
Pricing Type: NOT REPORTED
Sector: Other
Official Description: RECORDS-MANAMENT SUPPORT SERVICES
Place of Performance
Location: ALEXANDRIA, FAIRFAX County, VIRGINIA, 22312
State: Virginia Government Spending
Plain-Language Summary
Department of Homeland Security obligated $37.2 million to CMI MANAGEMENT, LLC for work described as: RECORDS-MANAMENT SUPPORT SERVICES Key points: 1. Spending of $37.2M on records management support. 2. Contract awarded to CMI MANAGEMENT, LLC. 3. Department of Homeland Security (USCIS) is the procuring agency. 4. NAICS code 541860 (Direct Mail Advertising) appears misclassified for records management.
Value Assessment
Rating: questionable
The award amount of $37.2M is significant. However, the NAICS code 541860 (Direct Mail Advertising) is highly unusual for records management support services, raising questions about the appropriateness of the pricing and the services rendered.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under Full and Open Competition, indicating a competitive process. However, the misclassification of the NAICS code might have inadvertently limited the pool of qualified bidders.
Taxpayer Impact: Taxpayer funds are being utilized for records management support. The effectiveness and efficiency of the services, given the potential NAICS code mismatch, warrant scrutiny to ensure value for money.
Public Impact
Citizens and businesses interacting with USCIS may experience impacts on records management processes. The use of a potentially incorrect NAICS code could lead to inefficiencies or higher costs. Transparency in government contracting is crucial; this case highlights the importance of accurate classification.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- NAICS Code Mismatch
- Potential Service Misalignment
Positive Signals
- Full and Open Competition
Sector Analysis
Records management is a critical function for government agencies to maintain, organize, and retrieve information. Spending benchmarks for such services vary widely based on scope and complexity. The reported NAICS code is atypical for this sector.
Small Business Impact
The data does not indicate whether small businesses were involved in this contract, either as prime contractors or subcontractors. Further analysis would be needed to determine small business participation.
Oversight & Accountability
The contracting agency is the Department of Homeland Security (USCIS). Oversight would involve ensuring CMI MANAGEMENT, LLC delivers the contracted records management support services effectively and efficiently, and that the contract terms are met.
Related Government Programs
- Direct Mail Advertising
- Department of Homeland Security Contracting
- U.S. Citizenship and Immigration Services Programs
Risk Flags
- NAICS Code Mismatch
- Potential for Overpayment due to Misclassification
- Lack of Performance Metrics Provided
- Unclear Service Alignment with Industry Standards
Tags
direct-mail-advertising, department-of-homeland-security, va, bpa, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Homeland Security awarded $37.2 million to CMI MANAGEMENT, LLC. RECORDS-MANAMENT SUPPORT SERVICES
Who is the contractor on this award?
The obligated recipient is CMI MANAGEMENT, LLC.
Which agency awarded this contract?
Awarding agency: Department of Homeland Security (U.S. Citizenship and Immigration Services).
What is the total obligated amount?
The obligated amount is $37.2 million.
What is the period of performance?
Start: 2008-07-21. End: 2008-07-29.
What specific records management support services were provided under this contract, and how do they align with the awarded NAICS code?
The provided data lists the NAICS code as 541860 (Direct Mail Advertising), which is incongruent with 'Records Management Support Services.' A detailed review of the contract's Statement of Work (SOW) is necessary to understand the actual services rendered and to reconcile this discrepancy. This would clarify if the services were indeed related to direct mail or if the classification was an error.
Given the potential NAICS code misclassification, what is the assessed risk to the government in terms of service quality and cost-effectiveness?
The risk is moderate to high. A misclassified NAICS code can lead to bidding by unqualified vendors, inflated pricing due to lack of specialized competition, and potentially subpar service delivery. While 'Full and Open Competition' was used, the incorrect code might have skewed the competitive landscape, impacting the government's ability to secure the best value and quality for records management support.
How effective is the current records management support provided by CMI MANAGEMENT, LLC, and what metrics are used to measure this effectiveness?
The provided data does not include information on the effectiveness of the services or the metrics used for evaluation. To assess effectiveness, one would need to examine performance reports, user feedback, and key performance indicators (KPIs) defined in the contract. Without this, it's impossible to determine if the $37.2M investment yielded the desired outcomes in records management.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Advertising, Public Relations, and Related Services › Direct Mail Advertising
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Pricing Type: NOT REPORTED (NO)
Evaluated Preference: NONE
Contractor Details
Address: 4324 EVERGREEN LN STE B, ANNANDALE, VA, 90
Business Categories: Category Business, Small Business
Parent Contract
Parent Award PIID: HSSCCG05A0047
IDV Type: BPA
Timeline
Start Date: 2008-07-21
Current End Date: 2008-07-29
Last Modified: 2011-06-25
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