DOJ's $2.5M Relocation Services Contract Awarded to BGRS Relocation Inc. for Federal Prison System

Contract Overview

Contract Amount: $25,160,000 ($25.2M)

Contractor: Bgrs Relocation Inc

Awarding Agency: Department of Justice

Start Date: 2019-08-01

End Date: 2025-01-31

Contract Duration: 2,010 days

Daily Burn Rate: $12.5K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: HOME SALE PROGRAM SERVICES CONTRACT

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20036

State: District of Columbia Government Spending

Plain-Language Summary

Department of Justice obligated $25.2 million to BGRS RELOCATION INC for work described as: HOME SALE PROGRAM SERVICES CONTRACT Key points: 1. The contract's firm-fixed-price structure aims to control costs for relocation services. 2. Full and open competition was utilized, suggesting a potentially competitive bidding process. 3. The contract duration extends over multiple years, indicating a need for sustained services. 4. The award is for delivery order under a larger contract, suggesting a phased approach. 5. The service area is limited to Washington D.C., focusing services geographically. 6. The contractor, BGRS Relocation Inc., has experience in relocation services.

Value Assessment

Rating: good

The contract value of $2.516 million for relocation services appears reasonable given the multi-year duration and the specialized nature of supporting federal employees, particularly within the Bureau of Prisons. Benchmarking against similar government-wide relocation contracts would provide a more precise value-for-money assessment. The firm-fixed-price type suggests cost predictability for the government, which is a positive indicator.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit offers. With three bidders participating, the competition level suggests a degree of market interest and potential for price discovery. However, the specific details of the bidding process and the number of proposals received would offer further insight into the intensity of the competition.

Taxpayer Impact: Full and open competition generally benefits taxpayers by fostering a competitive environment that can lead to more favorable pricing and better service quality.

Public Impact

Federal employees within the Bureau of Prisons, particularly those requiring relocation, are the primary beneficiaries. The contract provides essential relocation services, facilitating the movement of personnel. Services are geographically focused on Washington D.C. The contract supports the operational needs of the Federal Prison System by ensuring staff can be effectively relocated.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for increased demand on relocation services impacting overall budget.
Reliance on a single contractor for a critical support function.
Geographic limitation might not cover all relocation needs across the agency.

Positive Signals

Firm-fixed-price contract provides cost certainty.
Full and open competition suggests a robust selection process.
Contract duration allows for stable service provision.

Sector Analysis

This contract falls within the professional, scientific, and technical services sector, specifically related to real estate and relocation services. The federal government is a significant consumer of such services to support its geographically dispersed workforce. Comparable spending benchmarks would involve analyzing other government-wide indefinite-delivery/indefinite-quantity (IDIQ) contracts for relocation management or similar professional services.

Small Business Impact

There is no indication that this contract included specific small business set-asides. The analysis of subcontracting opportunities for small businesses would require further investigation into the contractor's subcontracting plan, if applicable. The impact on the small business ecosystem is likely minimal unless significant subcontracting opportunities are created.

Oversight & Accountability

Oversight of this contract would typically be managed by the contracting officer and the program office within the Bureau of Prisons. Accountability measures are inherent in the firm-fixed-price contract type, requiring the contractor to deliver services within the agreed-upon price. Transparency is generally maintained through contract award databases and reporting requirements.

Related Government Programs

Government-wide Relocation Services Contracts
Department of Justice Administrative Support Contracts
Bureau of Prisons Operational Support

Risk Flags

Contract duration extends beyond typical annual cycles, requiring sustained oversight.
Service area is geographically limited, potentially requiring separate arrangements for other locations.
Reliance on a single awardee for a critical support function.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $25.2 million to BGRS RELOCATION INC. HOME SALE PROGRAM SERVICES CONTRACT

Who is the contractor on this award?

The obligated recipient is BGRS RELOCATION INC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).

What is the total obligated amount?

The obligated amount is $25.2 million.

What is the period of performance?

Start: 2019-08-01. End: 2025-01-31.

What is the historical spending pattern for relocation services within the Federal Prison System?

Analyzing historical spending patterns for relocation services within the Federal Prison System (FPS) is crucial for understanding the context of the current $2.516 million contract awarded to BGRS Relocation Inc. While specific historical data for the FPS is not provided in the abbreviated data, general trends in federal relocation spending can be inferred. Government-wide, relocation services are a recurring necessity due to personnel transfers, new assignments, and retirements. Spending in this area can fluctuate based on agency hiring initiatives, budget allocations, and the overall mobility of the federal workforce. Contracts for relocation services are often structured as IDIQs or delivery orders against larger vehicles to accommodate varying demand. A detailed analysis would involve examining past contract awards for similar services within the Bureau of Prisons and the broader Department of Justice, looking at contract values, durations, and the number of contractors utilized over time to identify any significant increases or decreases in expenditure and the factors driving those changes.

How does the pricing of this contract compare to similar relocation services procured by other federal agencies?

Benchmarking the pricing of this $2.516 million relocation services contract against similar procurements by other federal agencies is essential for assessing value for money. Without specific line-item details or service level agreements, a direct per-unit cost comparison is challenging. However, the firm-fixed-price nature of the contract provides a degree of cost certainty for the government. Generally, federal relocation services encompass a range of offerings, including home sale assistance, home finding, moving, temporary housing, and miscellaneous expense reimbursements. The total contract value is influenced by the anticipated volume of relocations, the geographic scope, and the specific services included. Agencies like the General Services Administration (GSA) often manage government-wide schedules or contracts that can serve as benchmarks. A comprehensive comparison would involve examining the average cost per relocation, the administrative fees charged by the contractor, and the overall efficiency of the service delivery compared to other agency contracts of similar scope and duration.

What are the key performance indicators (KPIs) used to evaluate the contractor's performance under this contract?

Key Performance Indicators (KPIs) are critical for ensuring that BGRS Relocation Inc. delivers effective relocation services under this $2.516 million contract for the Federal Prison System. While specific KPIs are not detailed in the provided data, typical metrics for relocation contracts include timeliness of service initiation, successful completion of home sale transactions within target timeframes, satisfaction ratings from relocating employees, adherence to budget constraints, and compliance with all federal regulations and policies. Performance is often monitored through regular progress reports submitted by the contractor and feedback collected from federal employees who utilize the services. The contracting officer's representative (COR) plays a vital role in overseeing these KPIs and ensuring that the contractor meets or exceeds performance expectations. Failure to meet established KPIs could lead to contractual remedies, including potential penalties or termination.

What is the track record of BGRS Relocation Inc. in performing similar federal contracts?

BGRS Relocation Inc. has a significant track record in providing relocation services to various entities, including federal agencies. As a specialized relocation management company, their business model is built around managing the complexities of employee moves. For federal contracts, their performance history would be assessed based on factors such as on-time delivery of services, cost control, compliance with federal acquisition regulations, and client satisfaction. Government contract databases and past performance reviews would offer insights into their success in fulfilling similar requirements. Agencies typically review a contractor's past performance as a key factor in the source selection process, especially under full and open competition. A positive track record with previous federal relocation contracts would indicate a lower performance risk for the Bureau of Prisons in this $2.516 million award.

What are the potential risks associated with this contract, and how are they being mitigated?

Potential risks associated with this $2.516 million relocation services contract include service delivery disruptions, cost overruns (despite the firm-fixed-price structure, unforeseen circumstances can arise), data security breaches related to employee personal information, and contractor performance issues. Mitigation strategies typically involve robust contract oversight by the Bureau of Prisons, clear performance standards and KPIs, regular performance reviews, and contingency planning. The firm-fixed-price contract itself acts as a risk mitigation tool by placing the financial responsibility for cost overruns on the contractor. Furthermore, the full and open competition process aims to select a contractor with a proven ability to manage these risks effectively. Data security protocols and compliance with federal data protection regulations are also critical components of risk mitigation for any contract involving sensitive employee information.

Industry Classification

NAICS: Real Estate and Rental and Leasing › Activities Related to Real Estate › Other Activities Related to Real Estate

Product/Service Code: TRANSPORT, TRAVEL, RELOCATION › RELOCATION OR TRAVEL AGENT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 15BNAS19QRCA00119

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1 PARKVIEW PLZ STE 400, OAKBROOK TERRACE, IL, 60181

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $62,900,000

Exercised Options: $25,160,000

Current Obligation: $25,160,000

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: GS33F001HA

IDV Type: FSS

Timeline