Agriculture awards $4M IT asset management contract to AT-IMPACT LLC for 5 years

Contract Overview

Contract Amount: $3,997,723 ($4.0M)

Contractor: At-Impact LLC

Awarding Agency: Department of Agriculture

Start Date: 2023-02-14

End Date: 2028-01-31

Contract Duration: 1,812 days

Daily Burn Rate: $2.2K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: IT ASSET MANAGEMENT SUPPORT SERVICES

Place of Performance

Location: KANSAS CITY, JACKSON County, MISSOURI, 64114

State: Missouri Government Spending

Plain-Language Summary

Department of Agriculture obligated $4.0 million to AT-IMPACT LLC for work described as: IT ASSET MANAGEMENT SUPPORT SERVICES Key points: 1. Contract aims to enhance IT asset management capabilities within the agency. 2. Competition was conducted under 'full and open competition after exclusion of sources', suggesting a potentially narrowed but still competitive process. 3. The contract type is Firm Fixed Price, which shifts cost risk to the contractor. 4. Performance period spans nearly five years, indicating a long-term need for these services. 5. The award value of approximately $4 million over the period suggests a moderate investment in IT asset management. 6. The North American Industry Classification System (NAICS) code 541512 points to computer systems design services.

Value Assessment

Rating: good

The contract value of $3,997,723.41 over 1812 days (approx. 5 years) equates to roughly $2,206 per day or $799,544 per year. Without specific benchmarks for IT asset management support services for an agency of this size, it's difficult to definitively assess value. However, the firm fixed-price nature of the contract provides cost certainty. Further analysis would require comparison to similar contracts for IT asset management support within federal agencies of comparable size and scope.

Cost Per Unit: $2,206 per day

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES'. This indicates that while the competition was intended to be open, certain sources may have been excluded prior to the solicitation. The solicitation resulted in 5 offers, suggesting a reasonable level of competition despite the exclusion clause. The specific reasons for exclusion would need further investigation to fully understand the competitive landscape.

Taxpayer Impact: The 'full and open competition after exclusion of sources' approach, with 5 offers received, suggests that taxpayers likely benefited from a competitive pricing environment, though the exclusion of certain sources might have limited the full potential for price discovery.

Public Impact

The primary beneficiary is the Department of Agriculture, which will receive enhanced IT asset management support. Services delivered are expected to improve the tracking, management, and lifecycle of the agency's IT assets. The contract is geographically focused on Missouri, where the contractor is based, but the services will support the agency's national operations. The contract supports the IT workforce by engaging a contractor to provide specialized services, potentially freeing up government personnel for other tasks.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

The 'exclusion of sources' clause in the competition type warrants further investigation to ensure it did not unduly restrict competition.
The specific scope of 'IT asset management support services' needs to be clearly defined to ensure the contractor delivers the expected value.
Long-term contracts can sometimes lead to vendor lock-in if not managed carefully.

Positive Signals

The firm fixed-price contract structure transfers cost risk to the contractor.
Receiving 5 offers indicates a healthy level of interest and competition for this requirement.
The contract duration of nearly 5 years suggests a stable and ongoing need for these critical IT services.

Sector Analysis

This contract falls within the IT services sector, specifically focusing on computer systems design and related services. The IT services market is vast and highly competitive, with numerous firms offering specialized solutions. Federal spending on IT services is a significant portion of the overall federal budget, supporting everything from infrastructure to cybersecurity and data management. This contract represents a small but important investment in ensuring the efficient management of the Department of Agriculture's IT assets, which is crucial for operational effectiveness and security.

Small Business Impact

This contract was not set aside for small businesses, and the data indicates the contractor, AT-IMPACT LLC, is not a small business. There is no explicit information regarding subcontracting plans for small businesses. Therefore, the direct impact on the small business ecosystem appears minimal for this specific award, though the overall IT services market does involve significant small business participation.

Oversight & Accountability

Oversight for this contract will likely be managed by the contracting officer and the program office within the Department of Agriculture's Office of the Chief Financial Officer. Performance monitoring and quality assurance will be key to ensuring the contractor meets contractual obligations. Transparency is facilitated by the public availability of contract data, but detailed internal oversight mechanisms and Inspector General jurisdiction would depend on the specific agency policies and the nature of any potential issues that arise.

Related Government Programs

IT Asset Management
Computer Systems Design Services
Federal IT Procurement
Department of Agriculture IT Spending

Risk Flags

Potential limitation of competition due to 'exclusion of sources'.

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $4.0 million to AT-IMPACT LLC. IT ASSET MANAGEMENT SUPPORT SERVICES

Who is the contractor on this award?

The obligated recipient is AT-IMPACT LLC.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Office of the Chief Financial Officer).

What is the total obligated amount?

The obligated amount is $4.0 million.

What is the period of performance?

Start: 2023-02-14. End: 2028-01-31.

What is the track record of AT-IMPACT LLC in performing similar IT asset management services for federal agencies?

A review of federal procurement data indicates that AT-IMPACT LLC has received multiple federal contracts, primarily within the IT services domain. While specific details on past performance for IT asset management are not immediately available in this summary, their award history suggests experience in providing IT support. To fully assess their track record, a deeper dive into past performance evaluations, contract close-outs, and any reported issues on previous government contracts would be necessary. This would include examining the scope, value, and duration of prior relevant engagements to gauge their capability and reliability in delivering similar services.

How does the awarded price of approximately $2,206 per day compare to market rates for similar IT asset management support services?

Benchmarking the daily rate of $2,206 for IT asset management support services requires detailed market research and comparison with similar contracts. Factors such as the specific services included (e.g., inventory, lifecycle management, software licensing, hardware tracking), the complexity of the agency's IT environment, and the geographic location of service delivery all influence pricing. Without access to a comprehensive database of comparable federal contracts or private sector benchmarks for IT asset management, a precise comparison is challenging. However, this rate appears to be within a plausible range for specialized IT support services, especially considering the firm fixed-price nature which includes contractor risk.

What are the primary risks associated with this contract, and how are they being mitigated?

Key risks for this contract include potential scope creep if the definition of 'IT asset management support services' is not clearly delineated, contractor underperformance leading to inefficient IT asset tracking, and potential security vulnerabilities if asset data is mishandled. Mitigation strategies likely involve robust contract management by the Department of Agriculture, including clear performance metrics, regular progress reviews, and adherence to security protocols. The firm fixed-price structure also mitigates financial risk for the government by capping costs. The 'exclusion of sources' in the competition process could be a risk if it limited the pool of qualified vendors, potentially impacting innovation or price.

How effective is the current IT asset management framework at the Department of Agriculture, and how will this contract enhance it?

The effectiveness of the Department of Agriculture's current IT asset management framework is not detailed in the provided data. However, the issuance of this contract suggests a recognized need for enhanced support in this area. The contract is intended to provide specialized services that will likely improve the accuracy and completeness of IT asset inventories, streamline lifecycle management processes, ensure compliance with licensing agreements, and potentially reduce costs associated with unmanaged or underutilized assets. The success of this enhancement will depend on the contractor's ability to integrate with existing systems and processes and the agency's commitment to leveraging the support provided.

What are the historical spending patterns for IT asset management support services at the Department of Agriculture?

Historical spending patterns for IT asset management support services at the Department of Agriculture are not provided in the summary data. To analyze this, one would need to examine past contracts awarded by the agency for similar services over several fiscal years. This would involve looking at the total expenditure, the number and types of contracts awarded, and the contractors involved. Understanding historical spending can reveal trends, identify areas of consistent investment, and help in evaluating whether the current $4 million award represents an increase, decrease, or stable level of investment in IT asset management.

What does the 'exclusion of sources' in the competition type imply for the overall fairness and competitiveness of the procurement?

The 'exclusion of sources' clause in a 'full and open competition' context implies that while the competition was broadly open, specific potential bidders were identified and excluded from participating in the solicitation process. The reasons for such exclusions must be justified and documented, often relating to factors like national security, proprietary information, or specific capabilities required that only certain entities possess. While 5 offers were received, indicating some level of competition, the exclusion of sources inherently limits the breadth of competition. This could potentially impact price discovery and the range of innovative solutions considered, raising questions about whether the government secured the absolute best value available in the entire market.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - IT MANAGEMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 24917 CASTLETON DR, CHANTILLY, VA, 20152

Business Categories: Category Business, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, SBA Certified 8 a Joint Venture, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Indian (Subcontinent) American Owned Business, U.S.-Owned Business, Woman Owned Business

Financial Breakdown

Contract Ceiling: $5,063,961

Exercised Options: $3,998,300

Current Obligation: $3,997,723

Actual Outlays: $2,953,320

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Parent Contract

Parent Award PIID: 75N98120D00242

IDV Type: GWAC

Timeline