DoD's $51.6M Facilities Support Contract Awarded to APTIM Federal Services for South Atlantic Division

Contract Overview

Contract Amount: $51,639,477 ($51.6M)

Contractor: Aptim Federal Services, LLC

Awarding Agency: Department of Defense

Start Date: 2020-03-08

End Date: 2024-12-07

Contract Duration: 1,735 days

Daily Burn Rate: $29.8K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: RECURRING MAINTENANCE AND MINOR REPAIR RMMR SOUTH ATLANTIC DIVISION - AIR FORCE 1 SAD-AF1

Place of Performance

Location: ALEXANDRIA, ALEXANDRIA CITY County, VIRGINIA, 22314

State: Virginia Government Spending

Plain-Language Summary

Department of Defense obligated $51.6 million to APTIM FEDERAL SERVICES, LLC for work described as: RECURRING MAINTENANCE AND MINOR REPAIR RMMR SOUTH ATLANTIC DIVISION - AIR FORCE 1 SAD-AF1 Key points: 1. Contract focuses on recurring maintenance and minor repairs, indicating a need for ongoing facility upkeep. 2. Awarded under full and open competition, suggesting a competitive bidding process. 3. The contract duration of 1735 days (approx. 4.75 years) points to a long-term need for these services. 4. The firm-fixed-price contract type aims to provide cost certainty for the government. 5. The services fall under Facilities Support Services, a broad category essential for operational readiness. 6. The contract is managed by the Department of the Army, a major component of the DoD. 7. The geographic focus is the South Atlantic Division, specifically Virginia. 8. The award value of over $51.6 million signifies a substantial investment in facility maintenance.

Value Assessment

Rating: good

The contract value of $51.6 million over nearly five years for facilities support services appears reasonable given the scope. Benchmarking against similar large-scale facilities maintenance contracts within the Department of Defense suggests this award is within expected parameters. The firm-fixed-price structure helps control costs, but detailed cost breakdowns would be needed for a more precise value assessment. The number of bids received (5) indicates some level of competition, which generally supports fair pricing.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, meaning all responsible sources were permitted to submit bids. Five bids were received, indicating a healthy level of interest and competition for this requirement. The open competition process is designed to foster price discovery and ensure the government receives competitive offers, potentially leading to better value.

Taxpayer Impact: Taxpayers benefit from the competitive nature of this award, as it drives down prices and ensures that the government is not overpaying for essential facilities maintenance services.

Public Impact

The primary beneficiaries are the military installations and facilities within the South Atlantic Division of the Air Force, ensuring their operational readiness and safety. Services delivered include recurring maintenance and minor repairs, crucial for the upkeep of physical infrastructure. The geographic impact is concentrated in Virginia, supporting federal facilities in that region. The contract supports the workforce employed by APTIM FEDERAL SERVICES, LLC, contributing to employment in the facilities management sector.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep in 'minor repairs' if not clearly defined and managed.
Dependence on a single contractor for critical maintenance could pose risks if performance falters.
Firm-fixed-price contracts can sometimes lead to contractors cutting corners if not adequately monitored.
The long duration could lead to price increases if market conditions change significantly and contract allows for adjustments.

Positive Signals

Awarded under full and open competition, suggesting a competitive market for these services.
Firm-fixed-price contract provides cost certainty for the government.
Long-term contract indicates a stable, ongoing need and potential for contractor efficiency through familiarity.
The contractor, APTIM FEDERAL SERVICES, LLC, likely has established processes for delivering these types of services.

Sector Analysis

The Facilities Support Services sector is a critical component of the broader government contracting landscape, encompassing a wide range of activities from janitorial services to complex infrastructure maintenance. This contract, valued at over $51.6 million, represents a significant portion of spending within this niche. The market for facilities support is generally competitive, with numerous large and small businesses vying for government contracts. This specific award fits within the Department of Defense's substantial spending on maintaining its vast real estate portfolio.

Small Business Impact

This contract was awarded to APTIM FEDERAL SERVICES, LLC and does not appear to have a small business set-aside component (ss: false, sb: false). While the prime contractor is likely a large business, there may be opportunities for small businesses to participate as subcontractors. The extent of small business subcontracting will depend on APTIM's internal policies and the specific requirements of the contract, which are not detailed here. Further analysis would be needed to determine the impact on the small business ecosystem.

Oversight & Accountability

Oversight for this contract is likely managed by the Department of the Army's contracting and facility management divisions. Accountability measures would be embedded in the contract's performance work statement (PWS), with regular reviews and inspections to ensure compliance. Transparency is facilitated through the Federal Procurement Data System (FPDS), where contract awards are publicly reported. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Base Operations Support (BOS)
Logistics and Supply Chain Management
Construction and Engineering Services
Real Property Maintenance
Government Facilities Management

Risk Flags

Potential for cost overruns if scope is not tightly managed.
Risk of service quality degradation if contractor prioritizes profit over performance.
Dependence on contractor performance for critical facility operations.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $51.6 million to APTIM FEDERAL SERVICES, LLC. RECURRING MAINTENANCE AND MINOR REPAIR RMMR SOUTH ATLANTIC DIVISION - AIR FORCE 1 SAD-AF1

Who is the contractor on this award?

The obligated recipient is APTIM FEDERAL SERVICES, LLC.

Which agency awarded this contract?

Awarding agency: Department of Defense (Department of the Army).

What is the total obligated amount?

The obligated amount is $51.6 million.

What is the period of performance?

Start: 2020-03-08. End: 2024-12-07.

What is APTIM FEDERAL SERVICES, LLC's track record with similar facilities support contracts for the Department of Defense?

APTIM FEDERAL SERVICES, LLC has a significant history of performing facilities support and maintenance contracts for various government agencies, including the Department of Defense. Their experience often spans base operations, infrastructure management, and minor repair services across numerous installations. Analyzing their past performance on similar contracts, particularly those with firm-fixed-price structures and long durations, would reveal their ability to manage costs effectively and meet performance standards. Reviewing past performance evaluations and any documented issues or commendations would provide a clearer picture of their reliability and expertise in delivering these essential services within the DoD.

How does the per-square-foot maintenance cost of this contract compare to industry benchmarks for similar government facilities?

To compare the per-square-foot maintenance cost, we would need to know the total square footage of the facilities covered under this $51.6 million contract and its 1735-day duration. Assuming the contract covers a substantial portfolio of buildings within the South Atlantic Division, we could calculate an average annual cost per square foot. This figure could then be benchmarked against industry standards for similar government facilities, which often have higher maintenance costs due to security requirements, specialized infrastructure, and stringent operational readiness needs. Without the specific facility square footage, a precise comparison is not possible, but the overall value suggests a significant operational footprint requiring robust maintenance.

What are the primary risks associated with a firm-fixed-price contract for recurring maintenance and minor repairs?

The primary risk with a firm-fixed-price (FFP) contract for recurring maintenance and minor repairs is the potential for the contractor to cut corners on quality or scope to maintain profitability, especially if unforeseen issues arise or costs escalate beyond initial estimates. For the government, the risk lies in potentially receiving substandard services if oversight is insufficient. Conversely, if the contractor is highly efficient and market conditions are favorable, the government benefits from cost certainty. Effective risk mitigation requires robust performance monitoring, clear definition of 'minor repairs,' and strong contract administration to ensure all requirements are met to the specified standard.

How has the spending on Facilities Support Services within the Department of the Army evolved over the past five years?

Spending on Facilities Support Services within the Department of the Army has generally remained substantial, reflecting the vast infrastructure that needs to be maintained. While specific figures for this contract's category (NAICS 561210) would require detailed data analysis, overall trends indicate a consistent demand for these services. Factors influencing spending include military readiness requirements, aging infrastructure, and modernization efforts. The Department of the Army often utilizes a mix of contract types and competition levels to procure these services, with significant portions awarded through full and open competition and some through set-asides. This particular contract represents a significant award within that broader spending pattern.

What is the significance of the 'South Atlantic Division - Air Force 1' designation in relation to this contract?

The designation 'RECURRING MAINTENANCE AND MINOR REPAIR RMMR SOUTH ATLANTIC DIVISION - AIR FORCE 1 SAD-AF1' indicates the specific operational area and potentially the primary client or project focus within the Department of the Air Force that this contract serves. The 'South Atlantic Division' likely refers to a geographic region managed by an Army Corps of Engineers division, but the 'Air Force 1 SAD-AF1' suggests the services are for Air Force assets within that division's purview, possibly related to a specific base or mission. This clarifies the geographic and service scope, ensuring that maintenance efforts are directed towards Air Force facilities requiring support in that region.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: W912DY20R0017

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Peraton Technology Services Inc.

Address: 1200 BRICKYARD LANE, SUITE 202, BATON ROUGE, LA, 70802

Business Categories: Category Business, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $51,639,477

Exercised Options: $51,639,477

Current Obligation: $51,639,477

Subaward Activity

Number of Subawards: 115

Total Subaward Amount: $11,374,829

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 47QSHA18D000Z

IDV Type: FSS

Timeline