DOI's $22.3M Electronic Records System Contract Awarded to Calibre Systems Inc

Contract Overview

Contract Amount: $22,277,921 ($22.3M)

Contractor: Calibre Systems Inc

Awarding Agency: Department of the Interior

Start Date: 2010-09-29

End Date: 2014-09-28

Contract Duration: 1,460 days

Daily Burn Rate: $15.3K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 4

Pricing Type: TIME AND MATERIALS

Sector: IT

Official Description: ELECTRONIC DOCUMENT AND RECORDS MANAGEMENT SYSTEM PROGRAM

Place of Performance

Location: BETHESDA, MONTGOMERY County, MARYLAND, 20892

State: Maryland Government Spending

Plain-Language Summary

Department of the Interior obligated $22.3 million to CALIBRE SYSTEMS INC for work described as: ELECTRONIC DOCUMENT AND RECORDS MANAGEMENT SYSTEM PROGRAM Key points: 1. Contract value of $22.3M for Computer Systems Design Services. 2. Awarded under Full and Open Competition. 3. Potential risk associated with Time and Materials pricing structure. 4. Sector is IT services, specifically document and records management.

Value Assessment

Rating: fair

The contract's Time and Materials pricing structure may lead to cost overruns if not closely managed. Benchmarking against similar IT service contracts is difficult without detailed task breakdowns.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded through full and open competition, suggesting a competitive bidding process. However, the Time and Materials pricing could limit price discovery and potentially inflate costs.

Taxpayer Impact: Taxpayer funds are utilized for IT services. The effectiveness of competition and oversight will determine the ultimate value for taxpayers.

Public Impact

Enhances government efficiency through electronic document management. Supports the Department of the Interior's operational needs. Potential for cost savings through digitized record-keeping.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Time and Materials pricing
Lack of specific performance metrics in provided data

Positive Signals

Full and Open Competition
Established contract duration

Sector Analysis

This contract falls within the IT services sector, specifically focusing on computer systems design. Spending in this area is substantial across government, with benchmarks varying widely based on project scope and complexity.

Small Business Impact

The provided data does not indicate whether small businesses were involved in this contract, either as prime contractors or subcontractors.

Oversight & Accountability

Oversight would typically involve monitoring contractor performance against contract requirements and managing the Time and Materials aspect to prevent cost creep. The number of delivery orders (4) suggests phased implementation or task orders.

Related Government Programs

Computer Systems Design Services
Department of the Interior Contracting
Departmental Offices Programs

Risk Flags

Potential for cost overruns due to T&M pricing.
Lack of detailed performance metrics.
Limited insight into specific task order costs.
Unknown impact on small business participation.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $22.3 million to CALIBRE SYSTEMS INC. ELECTRONIC DOCUMENT AND RECORDS MANAGEMENT SYSTEM PROGRAM

Who is the contractor on this award?

The obligated recipient is CALIBRE SYSTEMS INC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Departmental Offices).

What is the total obligated amount?

The obligated amount is $22.3 million.

What is the period of performance?

Start: 2010-09-29. End: 2014-09-28.

What was the primary driver for selecting Calibre Systems Inc. over other bidders?

While awarded under full and open competition, the specific technical capabilities, past performance, and proposed solution by Calibre Systems Inc. likely contributed to their selection. Detailed evaluation criteria and scoring from the procurement process would provide a clearer picture of the decision-making factors.

How effectively was the Time and Materials pricing structure managed to control costs?

Effective management of Time and Materials contracts requires rigorous oversight, detailed tracking of labor hours and material costs, and clear ceilings. Without access to performance reports and cost tracking data, it's difficult to assess the effectiveness of cost control measures employed by the Department of the Interior.

What is the long-term impact of this system on the Department of the Interior's operational efficiency?

An Electronic Document and Records Management System is designed to improve accessibility, reduce physical storage needs, and streamline workflows. The long-term impact depends on user adoption, system integration, and ongoing maintenance. Successful implementation should lead to faster information retrieval and improved decision-making.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: D10PS18505

Offers Received: 4

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 6354 WALKER LN STE 300, ALEXANDRIA, VA, 22310

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $22,277,921

Exercised Options: $22,277,921

Current Obligation: $22,277,921

Contract Characteristics

Commercial Item: COMMERCIAL ITEM PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: GS35F4406G

IDV Type: FSS

Timeline