HUD's $29.7M Field Service Manager contract awarded to Cooper-Citiwest JV shows fair competition and long-term performance

Contract Overview

Contract Amount: $29,738,106 ($29.7M)

Contractor: Cooper-Citiwest JV

Awarding Agency: Department of Housing and Urban Development

Start Date: 2010-06-01

End Date: 2018-02-27

Contract Duration: 2,828 days

Daily Burn Rate: $10.5K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 22

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FIELD SERVICE MANAGER (FSM) M&M III - CONTRACT AREA 1A-4

Place of Performance

Location: MARIETTA, COBB County, GEORGIA, 30064

State: Georgia Government Spending

Plain-Language Summary

Department of Housing and Urban Development obligated $29.7 million to COOPER-CITIWEST JV for work described as: FIELD SERVICE MANAGER (FSM) M&M III - CONTRACT AREA 1A-4 Key points: 1. The contract demonstrates a commitment to long-term service delivery through a multi-year award. 2. A full and open competition suggests a healthy market with multiple potential bidders. 3. The firm-fixed-price structure provides cost certainty for the government. 4. The contract's duration and value indicate a significant operational scope. 5. Performance was managed under the General Services Administration (GSA) contract vehicle. 6. The contract was awarded to a joint venture, potentially leveraging specialized expertise.

Value Assessment

Rating: good

The contract's total value of $29.7 million over its nearly 8-year period suggests a moderate annual spend. Benchmarking against similar contracts for property management services would be necessary for a precise value-for-money assessment. However, the firm-fixed-price award type generally indicates a predictable cost structure, which is favorable for the government. The absence of specific performance metrics or cost breakdowns in the provided data limits a deeper value analysis.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. The presence of 22 bids suggests a robust competitive environment for these services. This level of competition is generally expected to drive down prices and encourage innovation, leading to better value for the government.

Taxpayer Impact: A high number of bidders in a full and open competition typically benefits taxpayers by ensuring that the contract is awarded to the most capable and cost-effective provider, minimizing the risk of overpayment.

Public Impact

The Department of Housing and Urban Development (HUD) benefits from the consistent management of residential properties. Services delivered include property management and maintenance, ensuring the upkeep of HUD-owned assets. The contract's focus on Georgia (ST: GA, SN: GEORGIA) indicates a specific geographic impact. The contract supports the workforce involved in property management and maintenance within the specified region.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Contract duration of nearly 8 years may limit flexibility to adapt to changing market conditions or service needs.
Lack of detailed performance data makes it difficult to assess the contractor's effectiveness beyond award.
The joint venture structure could introduce complexities in accountability and long-term performance assessment.

Positive Signals

Awarded under full and open competition with 22 bids, indicating strong market interest and potential for competitive pricing.
Firm-fixed-price contract provides cost certainty for the duration of the award.
Long-term contract (2828 days) suggests a stable relationship and consistent service delivery.

Sector Analysis

This contract falls within the broader real estate and property management sector, which is a significant area of government spending. HUD's role in managing residential properties necessitates specialized services. Comparable spending benchmarks would involve analyzing other government contracts for large-scale residential property management, particularly those managed by agencies like HUD or the Department of Defense for housing.

Small Business Impact

The provided data does not indicate any specific small business set-aside provisions (SS: false, SB: false). Therefore, the contract was not exclusively reserved for small businesses. While the prime contractor is a joint venture, its small business status is not specified. Subcontracting opportunities for small businesses would depend on the prime contractor's internal policies and the specific requirements of the contract, which are not detailed here.

Oversight & Accountability

Oversight for this contract would primarily reside with the Department of Housing and Urban Development (HUD), potentially utilizing contract officers and program managers. The General Services Administration (GSA) may also have oversight responsibilities as the contract was awarded under a GSA vehicle (ST: GA). Transparency is facilitated by the contract's award under full and open competition. Specific inspector general jurisdiction would typically fall under HUD's Office of Inspector General.

Related Government Programs

HUD Public Housing Management
HUD Multifamily Housing Programs
GSA Federal Buildings Fund
Department of Defense Housing Management
Federal Property Management Services

Risk Flags

Long contract duration may reduce flexibility.
Limited data on specific performance metrics.
Joint venture structure requires careful oversight.

Frequently Asked Questions

What is this federal contract paying for?

Department of Housing and Urban Development awarded $29.7 million to COOPER-CITIWEST JV. FIELD SERVICE MANAGER (FSM) M&M III - CONTRACT AREA 1A-4

Who is the contractor on this award?

The obligated recipient is COOPER-CITIWEST JV.

Which agency awarded this contract?

Awarding agency: Department of Housing and Urban Development (Department of Housing and Urban Development).

What is the total obligated amount?

The obligated amount is $29.7 million.

What is the period of performance?

Start: 2010-06-01. End: 2018-02-27.

What is the historical spending trend for Field Service Manager (FSM) contracts by HUD?

Analyzing historical spending trends for HUD's Field Service Manager (FSM) contracts requires access to detailed procurement data over multiple fiscal years. Without specific historical data for this contract vehicle or similar FSM contracts, it's challenging to establish a trend. However, HUD's mission involves managing a vast portfolio of residential properties, suggesting a consistent need for property management services. Spending in this area is likely influenced by the number of properties HUD owns or manages, economic conditions affecting property values and maintenance needs, and federal budget allocations. A trend analysis would involve comparing the annual obligated amounts for this contract and comparable contracts over time to identify increases, decreases, or stability in spending.

How does the awarded price compare to market rates for similar property management services in Georgia?

A precise comparison of the awarded price to market rates for similar property management services in Georgia requires detailed service scope and location data, which is not fully available. The contract value of approximately $29.7 million over nearly 8 years translates to an average annual value of roughly $3.8 million. To benchmark this, one would need to research average management fees (often a percentage of rental income or operating expenses) and service costs for comparable residential portfolios in Georgia. Factors like property type (e.g., single-family, multi-family), size, condition, and specific services required (maintenance, leasing, legal) significantly influence market rates. Without this granular data, a definitive comparison is speculative, but the firm-fixed-price nature suggests the government aimed for predictable costs.

What are the key performance indicators (KPIs) used to evaluate the contractor's performance under this contract?

The provided contract data does not specify the key performance indicators (KPIs) used to evaluate the contractor's performance. Typically, for property management contracts, KPIs might include metrics such as response times for maintenance requests, tenant satisfaction rates, property vacancy rates, timely rent collection, adherence to budget for repairs and maintenance, and compliance with safety and environmental regulations. The firm-fixed-price nature of the contract suggests that performance is likely monitored against defined service level agreements (SLAs) or statement of work (SOW) requirements. HUD contract officers would be responsible for tracking these metrics and ensuring the contractor meets the contractual obligations.

What is the track record of Cooper-Citiwest JV as a federal contractor?

Information regarding the specific track record of the joint venture 'Cooper-Citiwest JV' as a federal contractor is not detailed in the provided data snippet. To assess their track record, one would need to examine their past performance on federal contracts, including contract values, agencies served, types of services provided, and any performance evaluations or past performance questionnaires (PPQs). Joint ventures often combine the strengths of their parent companies. Researching the individual entities comprising Cooper-Citiwest JV might also provide insights into their collective experience and reliability in fulfilling government contracts. A review of federal procurement databases like SAM.gov or FPDS could yield more information on their contract history.

How does the duration of this contract (2828 days) compare to typical contract lengths for similar services?

A contract duration of 2828 days, approximately 7.75 years, is relatively long for many types of federal service contracts, but can be common for large-scale, stable requirements like property management. Typical contract lengths can range from one to five years, often including option periods. Longer durations like this one suggest a stable, ongoing need for the services and potentially a desire by the agency to ensure continuity and reduce the administrative burden of frequent re-competitions. This length also allows the contractor to make investments in personnel and processes, potentially leading to efficiencies. However, it also carries the risk of the contract becoming outdated if market conditions or agency needs change significantly.

Industry Classification

NAICS: Real Estate and Rental and Leasing › Activities Related to Real Estate › Residential Property Managers

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 22

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2618 BRANSON PL, MARIETTA, GA, 30064

Business Categories: Black American Owned Business, Category Business, Minority Owned Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business

Financial Breakdown

Contract Ceiling: $29,738,106

Exercised Options: $29,738,106

Current Obligation: $29,738,106

Contract Characteristics

Commercial Item: COMMERCIAL ITEM PROCEDURES NOT USED

Timeline