HHS Awards $32.3M for IT and Public Health Services to Cyberdata Technologies

Contract Overview

Contract Amount: $32,292,490 ($32.3M)

Contractor: Cyberdata Technologies, Inc.

Awarding Agency: Department of Health and Human Services

Start Date: 2017-07-18

End Date: 2022-07-17

Contract Duration: 1,825 days

Daily Burn Rate: $17.7K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 4

Pricing Type: TIME AND MATERIALS

Sector: IT

Official Description: IGF::OT::IGF INFORMATION TECHNOLOGY AND PUBLIC HEALTH SERVICES

Place of Performance

Location: HERNDON, FAIRFAX County, VIRGINIA, 20170

State: Virginia Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $32.3 million to CYBERDATA TECHNOLOGIES, INC. for work described as: IGF::OT::IGF INFORMATION TECHNOLOGY AND PUBLIC HEALTH SERVICES Key points: 1. Significant contract value of $32.3 million over five years. 2. Cyberdata Technologies, Inc. is the sole awardee. 3. Contract type is Time and Materials, which can pose cost risks. 4. Services fall under IT and Public Health, a critical sector for government operations.

Value Assessment

Rating: fair

The contract's Time and Materials pricing structure, combined with a significant value, raises concerns about potential cost overruns compared to fixed-price contracts. Benchmarking against similar IT services contracts is difficult without more detailed cost breakdowns.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' suggesting a limited competition. This method may not have resulted in the most competitive pricing, as fewer vendors were likely considered.

Taxpayer Impact: The limited competition and Time and Materials pricing structure could lead to higher costs for taxpayers than a fully competitive, fixed-price contract.

Public Impact

Ensures continuity of critical IT and public health services for the CDC. Supports public health initiatives through technology infrastructure. Potential for increased costs due to contract type and limited competition.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Time and Materials pricing
Limited competition
Long contract duration (5 years)

Positive Signals

Supports critical public health functions
Established awardee with prior contract history

Sector Analysis

This contract falls within the Information Technology sector, specifically focusing on computer systems design services for public health. Government spending in this area is substantial, with benchmarks varying widely based on service complexity and duration.

Small Business Impact

The contract data indicates that small business participation was not a factor in this award, as the awardee is Cyberdata Technologies, Inc., and the 'sb' field is false. There is no indication of subcontracting opportunities for small businesses.

Oversight & Accountability

The contract's duration and 'Time and Materials' nature warrant close oversight to ensure costs remain within reasonable bounds and that services are delivered effectively. The CDC should actively monitor performance and expenditures.

Related Government Programs

Computer Systems Design Services
Department of Health and Human Services Contracting
Centers for Disease Control and Prevention Programs

Risk Flags

Potential for cost overruns due to Time and Materials pricing.
Limited competition may not have secured the best possible price.
Lack of transparency on specific public health service deliverables.
No explicit small business participation noted.

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $32.3 million to CYBERDATA TECHNOLOGIES, INC.. IGF::OT::IGF INFORMATION TECHNOLOGY AND PUBLIC HEALTH SERVICES

Who is the contractor on this award?

The obligated recipient is CYBERDATA TECHNOLOGIES, INC..

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (Centers for Disease Control and Prevention).

What is the total obligated amount?

The obligated amount is $32.3 million.

What is the period of performance?

Start: 2017-07-18. End: 2022-07-17.

What specific public health services are being provided under this IT contract, and how is their effectiveness measured?

The contract primarily covers computer systems design services, which likely support the infrastructure and applications used for public health data management, analysis, and dissemination. Effectiveness is typically measured through performance metrics related to system uptime, data integrity, response times, and successful implementation of new IT solutions aligned with CDC's public health mission.

Given the 'Time and Materials' contract type, what mechanisms are in place to control costs and prevent scope creep?

Agencies typically implement cost control through contract clauses that set ceilings on labor rates and total contract value. Oversight involves regular reviews of timesheets, progress reports, and deliverables. Preventing scope creep requires clear definition of tasks, change control processes, and active management by the contracting officer's representative (COR) to ensure all work is authorized and necessary.

How does the CDC ensure that the limited competition for this contract still yields value for taxpayers compared to a broader solicitation?

The justification for limited competition (exclusion of sources) needs to be robust, often citing unique capabilities or urgent needs. Value is assessed by comparing the awarded price and expected outcomes against historical data or independent cost estimates. The agency must demonstrate that the chosen vendor provides the best overall value, considering technical merit and price, even with fewer bidders.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 2017N18098

Offers Received: 4

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 455 SPRINGPARK PL STE 300, HERNDON, VA, 20170

Business Categories: 8(a) Program Participant, Asian Pacific American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Small Business, Small Disadvantaged Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $36,111,226

Exercised Options: $33,734,551

Current Obligation: $32,292,490

Actual Outlays: $5,901,801

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Parent Contract

Parent Award PIID: HHSN316201200076W

IDV Type: GWAC

Timeline