GSA's $11.7M Mechanical Maintenance Contract for Byrne Green Complex Awarded to LB & B Associates Inc

Contract Overview

Contract Amount: $11,715,004 ($11.7M)

Contractor: LB & B Associates Inc

Awarding Agency: General Services Administration

Start Date: 2004-05-06

End Date: 2011-12-31

Contract Duration: 2,795 days

Daily Burn Rate: $4.2K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 11

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: MECHANICAL MAINTENENCE BYRNE GREEN COMPLEX, PHILA., PA

Place of Performance

Location: PHILADELPHIA, PHILADELPHIA County, PENNSYLVANIA, 19101

State: Pennsylvania Government Spending

Plain-Language Summary

General Services Administration obligated $11.7 million to LB & B ASSOCIATES INC for work described as: MECHANICAL MAINTENENCE BYRNE GREEN COMPLEX, PHILA., PA Key points: 1. Contract awarded through full and open competition, suggesting a competitive bidding process. 2. The contract duration of 2795 days (over 7 years) indicates a long-term need for services. 3. The fixed-price contract type may offer cost certainty for the government, but limits flexibility. 4. The absence of small business set-aside suggests larger firms were likely the primary bidders. 5. The contract's value of over $11 million over its term warrants scrutiny for value for money. 6. The North American Industry Classification System (NAICS) code 561210 points to facilities support services. 7. The award date in 2004 and end date in 2011 indicate this is a historical contract.

Value Assessment

Rating: fair

Benchmarking the value of this contract is challenging without more specific service details and comparable contract data from the same period. The total value of $11.7 million spread over approximately 7.6 years suggests an average annual spend of roughly $1.54 million. This figure needs to be assessed against the scope of mechanical maintenance required for the Byrne Green Complex in Philadelphia. Without knowing the size and complexity of the facility, it's difficult to definitively state if this represents good or poor value. However, the duration and total value indicate a significant investment in maintaining federal infrastructure.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'FULL AND OPEN COMPETITION,' indicating that all responsible sources were permitted to submit a bid. The presence of 11 bids suggests a reasonably competitive environment for this type of service. A higher number of bidders generally leads to better price discovery and potentially lower costs for the government. The specific number of bidders (11) provides a moderate level of competition.

Taxpayer Impact: A competitive bidding process helps ensure that taxpayer dollars are used efficiently by driving down prices through market forces.

Public Impact

The primary beneficiaries are the occupants and users of the Byrne Green Complex in Philadelphia, PA, who will experience reliable mechanical systems. The services delivered include essential mechanical maintenance, ensuring the operational integrity of the facility. The geographic impact is localized to Philadelphia, Pennsylvania, where the Byrne Green Complex is situated. The contract supports the workforce employed by LB & B ASSOCIATES INC. and potentially its subcontractors in performing these maintenance tasks.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for cost overruns if the fixed-price contract did not adequately account for unforeseen maintenance issues.
Risk of service quality degradation over the long contract term if performance monitoring was insufficient.
Limited flexibility to adapt to new technologies or changing building needs within the fixed-price structure.

Positive Signals

Awarded through full and open competition, indicating a robust bidding process.
Long contract duration suggests a stable and reliable service provider was selected.
Fixed-price contract provides budget certainty for the contracting agency.

Sector Analysis

This contract falls within the Facilities Support Services sector, a broad category encompassing a wide range of services necessary for the operation and maintenance of buildings and grounds. The market for these services is typically large and fragmented, with numerous providers ranging from small local businesses to large national corporations. Federal spending in this area is substantial, driven by the government's extensive real estate portfolio. This contract represents a specific instance of federal investment in maintaining its physical assets, contributing to the overall spending within the facilities management industry.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). This suggests that the procurement was open to all responsible sources, and LB & B ASSOCIATES INC., the awardee, is likely a larger entity. There is no explicit information on subcontracting requirements, but for a contract of this nature and duration, it is common for prime contractors to utilize small businesses for specialized tasks or to meet subcontracting goals if applicable, though not mandated by a set-aside.

Oversight & Accountability

Oversight for this contract would have been managed by the General Services Administration (GSA), specifically the Public Buildings Service (PBS). Mechanisms likely included performance monitoring, contract reviews, and potentially site inspections to ensure services met the contract's requirements. Accountability would stem from the contract terms, including payment schedules tied to performance and potential penalties for non-compliance. Transparency is generally facilitated through contract databases like FPDS, where basic award information is publicly available. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Federal Buildings Maintenance Contracts
General Services Administration (GSA) Contracts
Facilities Management Services
Public Buildings Service Contracts
Mechanical Systems Maintenance

Risk Flags

Long contract duration may increase risk of vendor lock-in or outdated service methods.
Fixed-price contract could lead to cost overruns if scope is not well-defined or unforeseen issues arise.
Lack of specific performance metrics in summary data hinders assessment of service quality.
Historical data limits current applicability and benchmarking.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $11.7 million to LB & B ASSOCIATES INC. MECHANICAL MAINTENENCE BYRNE GREEN COMPLEX, PHILA., PA

Who is the contractor on this award?

The obligated recipient is LB & B ASSOCIATES INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $11.7 million.

What is the period of performance?

Start: 2004-05-06. End: 2011-12-31.

What was the specific scope of 'mechanical maintenance' covered under this contract?

The provided data identifies the contract as 'MECHANICAL MAINTENENCE BYRNE GREEN COMPLEX, PHILA., PA' and assigns NAICS code 561210 for Facilities Support Services. However, the specific details of the mechanical maintenance scope are not elaborated. Typically, such services would encompass the operation, maintenance, repair, and preventative servicing of HVAC (Heating, Ventilation, and Air Conditioning) systems, plumbing, electrical systems related to mechanical functions, and potentially elevators and escalators. Without the original Statement of Work (SOW) or contract clauses, the precise boundaries of 'mechanical maintenance' remain undefined, making it difficult to assess the full value and performance expectations.

How did LB & B ASSOCIATES INC.'s pricing compare to other bidders, and was it considered competitive?

The data indicates that 11 bids were received for this contract, suggesting a competitive landscape. However, the specific pricing details of LB & B ASSOCIATES INC. relative to the other 10 bidders are not provided. To assess competitiveness, one would need access to the bid tabulation or cost analysis performed by the GSA at the time of award. Factors such as the proposed labor rates, material costs, overhead, and profit margins would be examined. Given the 'FULL AND OPEN COMPETITION' award type, it is presumed that the GSA evaluated the proposals based on a combination of technical merit and price, selecting the offer that represented the best value. Without comparative pricing data, a definitive statement on LB & B's pricing competitiveness cannot be made.

What were the key performance indicators (KPIs) used to evaluate LB & B ASSOCIATES INC.'s performance?

The provided summary data does not include specific Key Performance Indicators (KPIs) or performance metrics established for this contract. In a facilities support services contract of this nature, common KPIs might include response times for emergency repairs, preventative maintenance completion rates, system uptime percentages (e.g., HVAC availability), customer satisfaction ratings from building occupants, and adherence to safety protocols. The effectiveness of oversight by the General Services Administration (GSA) would have relied on tracking these or similar metrics. The absence of this information in the summary prevents a detailed assessment of the contractor's performance quality.

What is the historical spending trend for mechanical maintenance at the Byrne Green Complex?

This contract, awarded in May 2004 and ending in December 2011, represents a significant period of spending for mechanical maintenance at the Byrne Green Complex. The total award value was $11,715,004.46 over approximately 7.6 years. To understand historical spending trends, one would need to examine contracts preceding this award and following its completion for the same facility. This would involve searching federal procurement databases for similar services at the Byrne Green Complex. Without that comparative data, we can only analyze this single contract's value and duration as a snapshot of spending during that specific timeframe.

Were there any contract modifications or change orders issued during the life of this contract?

The provided data does not contain information regarding contract modifications or change orders for this award. Contracts, especially those with long durations like this 7.6-year agreement, often undergo modifications to adjust scope, pricing, or timelines due to unforeseen circumstances, changes in requirements, or economic price adjustments. The absence of modification data in this summary means we cannot assess if the initial $11.7 million award value was adjusted over time, which could impact the total actual spending and the contractor's performance or the government's flexibility.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Offers Received: 11

Pricing Type: FIRM FIXED PRICE (J)

Contractor Details

Address: 9891 BROKEN LAND PARKWAY, SUITE 400, COLUMBIA, MD, 03

Business Categories: Asian Pacific American Owned Business, Category Business, Minority Owned Business, Not Designated a Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business

Financial Breakdown

Contract Ceiling: $22,466,719

Exercised Options: $22,466,719

Current Obligation: $11,715,004

Timeline