District of Columbia Courts Awards $35M Recorder of Deeds Modernization Project to Gilbane Building Company
Contract Overview
Contract Amount: $35,039,019 ($35.0M)
Contractor: Gilbane Building Company
Awarding Agency: District of Columbia Courts
Start Date: 2024-09-27
End Date: 2026-12-20
Contract Duration: 814 days
Daily Burn Rate: $43.0K/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: DCSC-24-RFP-223 RECORDER OF DEEDS MODERNIZATION PROJECT.
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20001
Plain-Language Summary
District of Columbia Courts obligated $35.0 million to GILBANE BUILDING COMPANY for work described as: DCSC-24-RFP-223 RECORDER OF DEEDS MODERNIZATION PROJECT. Key points: 1. The project aims to modernize the Recorder of Deeds system, a critical function for property records. 2. Competition was conducted under SAP, suggesting a structured procurement process. 3. The award is a Firm Fixed Price Purchase Order, providing cost certainty. 4. The contract duration is 814 days, indicating a significant project timeline.
Value Assessment
Rating: good
The award amount of $35,039,019 appears reasonable for a modernization project of this scope. Benchmarking against similar government IT modernization projects would provide further validation.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was competed under SAP, which typically involves a streamlined process for smaller procurements. While competed, the specific details of the competition and how price discovery was achieved are not fully detailed.
Taxpayer Impact: The modernization of the Recorder of Deeds system is expected to improve efficiency and accessibility of public records, ultimately benefiting taxpayers through better government services.
Public Impact
Improved efficiency in recording and accessing property documents. Enhanced data security and integrity for vital land records. Potential for cost savings through streamlined digital processes. Increased public access to property information.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition details
- Potential for scope creep in modernization projects
Positive Signals
- Firm Fixed Price contract
- Clear project objective
- Experienced contractor
Sector Analysis
This project falls within the government IT and construction/renovation sectors. Spending benchmarks for similar modernization efforts vary widely based on system complexity and infrastructure requirements.
Small Business Impact
The provided data does not indicate any specific set-asides for small businesses. Further analysis would be needed to determine the extent of small business participation.
Oversight & Accountability
The District of Columbia Courts are responsible for overseeing this project. Standard government procurement oversight processes should be in place to ensure adherence to contract terms and budget.
Related Government Programs
- Painting and Wall Covering Contractors
- District of Columbia Courts Contracting
- District of Columbia Courts Programs
Risk Flags
- Potential for cost overruns
- Data security and privacy concerns
- Integration challenges with legacy systems
- Vendor lock-in potential
Tags
painting-and-wall-covering-contractors, district-of-columbia-courts, dc, purchase-order, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
District of Columbia Courts awarded $35.0 million to GILBANE BUILDING COMPANY. DCSC-24-RFP-223 RECORDER OF DEEDS MODERNIZATION PROJECT.
Who is the contractor on this award?
The obligated recipient is GILBANE BUILDING COMPANY.
Which agency awarded this contract?
Awarding agency: District of Columbia Courts (District of Columbia Courts).
What is the total obligated amount?
The obligated amount is $35.0 million.
What is the period of performance?
Start: 2024-09-27. End: 2026-12-20.
What specific functionalities will the modernized Recorder of Deeds system include, and how do these align with user needs?
The modernization project likely focuses on digitizing existing records, implementing new workflows for document submission and processing, and enhancing search capabilities. It should align with the needs of title companies, legal professionals, and the general public by providing faster, more accurate, and accessible property information, reducing manual effort and potential errors.
What are the key risks associated with a large-scale IT modernization project like this, and how are they being mitigated?
Key risks include data migration challenges, integration issues with existing systems, cybersecurity threats, and potential cost overruns due to unforeseen complexities. Mitigation strategies typically involve phased implementation, rigorous testing, robust security protocols, and strong project management with contingency planning.
How will the effectiveness of the modernized system be measured post-implementation to ensure value for taxpayers?
Effectiveness will be measured through key performance indicators (KPIs) such as reduced processing times for documents, decreased error rates, improved system uptime, user satisfaction surveys, and quantifiable cost savings from operational efficiencies. Regular post-implementation reviews will track progress against these metrics.
Industry Classification
NAICS: Construction › Building Finishing Contractors › Painting and Wall Covering Contractors
Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR NONBUILDINGS
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 7 JACKSON WALKWAY, PROVIDENCE, RI, 02903
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $35,039,019
Exercised Options: $35,039,019
Current Obligation: $35,039,019
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Timeline
Start Date: 2024-09-27
Current End Date: 2026-12-20
Potential End Date: 2026-12-20 00:00:00
Last Modified: 2025-08-22
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