Department of Education awards $5.5M Managed Print Services contract to Alphasix, LLC
Contract Overview
Contract Amount: $5,484,940 ($5.5M)
Contractor: Alphasix, LLC.
Awarding Agency: Department of Education
Start Date: 2022-03-01
End Date: 2027-02-28
Contract Duration: 1,825 days
Daily Burn Rate: $3.0K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: THIS REQUIREMENT IS FOR MANAGED PRINT SERVICES AT THE U.S. DEPARTMENT OF EDUCATION
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20202
Plain-Language Summary
Department of Education obligated $5.5 million to ALPHASIX, LLC. for work described as: THIS REQUIREMENT IS FOR MANAGED PRINT SERVICES AT THE U.S. DEPARTMENT OF EDUCATION Key points: 1. Contract value of $5.5M over 5 years. 2. Alphasix, LLC is the sole awardee. 3. The contract falls under 'Other Computer Related Services' NAICS code. 4. This is a firm-fixed-price contract.
Value Assessment
Rating: fair
The contract value of $5.5M over 5 years for managed print services appears reasonable for a federal agency. Benchmarking against similar managed print services contracts would provide a clearer assessment of value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition after exclusion of sources. This method aims to ensure fair pricing and access for qualified vendors.
Taxpayer Impact: The firm-fixed-price structure helps control costs for taxpayers by establishing a set price for the services.
Public Impact
Ensures continued operation of essential printing services for the Department of Education. Supports agency efficiency through managed print solutions. Potential for cost savings through optimized printing infrastructure.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of specific performance metrics in provided data.
- Potential for vendor lock-in with managed services.
Positive Signals
- Firm-fixed-price contract provides cost certainty.
- Full and open competition promotes market fairness.
Sector Analysis
Managed print services are crucial for agencies to manage document output efficiently. Spending in this sector can vary widely based on agency size and needs, but typically involves significant investment in hardware, software, and support.
Small Business Impact
The provided data indicates that this contract was not awarded to a small business. Further analysis would be needed to determine if small business set-asides were considered or if opportunities were missed.
Oversight & Accountability
The Department of Education is responsible for overseeing this contract. Standard government oversight mechanisms should be in place to ensure performance and compliance.
Related Government Programs
- Other Computer Related Services
- Department of Education Contracting
- Department of Education Programs
Risk Flags
- Potential for higher costs if usage exceeds projections.
- Dependence on a single vendor for critical print infrastructure.
- Limited visibility into detailed cost breakdowns per service component.
- Risk of service degradation if vendor resources are strained.
Tags
other-computer-related-services, department-of-education, dc, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Education awarded $5.5 million to ALPHASIX, LLC.. THIS REQUIREMENT IS FOR MANAGED PRINT SERVICES AT THE U.S. DEPARTMENT OF EDUCATION
Who is the contractor on this award?
The obligated recipient is ALPHASIX, LLC..
Which agency awarded this contract?
Awarding agency: Department of Education (Department of Education).
What is the total obligated amount?
The obligated amount is $5.5 million.
What is the period of performance?
Start: 2022-03-01. End: 2027-02-28.
What specific services are included in the 'Managed Print Services' and how do they align with the agency's mission?
Managed Print Services typically encompass the management, maintenance, and optimization of an organization's printing, copying, and scanning devices. This includes device deployment, supply management, usage monitoring, and potentially document workflow solutions. For the Department of Education, these services likely support administrative functions, data dissemination, and internal communications, ensuring efficient and cost-effective document output critical to agency operations.
What are the key performance indicators (KPIs) for this contract and how is Alphasix, LLC's performance being measured?
Key performance indicators for managed print services often include device uptime, response times for service calls, cost per page, toner/supply levels, and user satisfaction. While the provided data doesn't detail specific KPIs, the Department of Education would typically establish these in the contract's performance work statement. Regular performance reviews and reporting by Alphasix, LLC would be expected to ensure the agency receives the contracted services effectively and efficiently.
Are there opportunities for future cost savings or service enhancements beyond the current contract scope?
Yes, managed print services contracts often include provisions for continuous improvement and future enhancements. As Alphasix, LLC gains a deeper understanding of the Department of Education's printing needs, they may identify opportunities for further cost reductions through device consolidation, optimized workflows, or the implementation of more advanced digital solutions. The agency should actively engage with the vendor to explore these possibilities throughout the contract lifecycle.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: SPECIAL INDUSTRY MACHINERY
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: 91990022R0017
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Parent Company: Alphasix Corporation
Address: 21355 RIDGETOP CIR STE 330, STERLING, VA, 20166
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $6,516,182
Exercised Options: $5,484,940
Current Obligation: $5,484,940
Actual Outlays: $4,480,611
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: NNG15SD28B
IDV Type: GWAC
Timeline
Start Date: 2022-03-01
Current End Date: 2027-02-28
Potential End Date: 2027-08-31 00:00:00
Last Modified: 2026-02-18
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