DOE Renews ASE2000 Maintenance for $24.2M, Awarded to Advanced Computer Concepts
Contract Overview
Contract Amount: $24,200 ($24.2K)
Contractor: Advanced Computer Concepts, Inc.
Awarding Agency: Department of Energy
Start Date: 2023-03-20
End Date: 2023-04-01
Contract Duration: 12 days
Daily Burn Rate: $2.0K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 9
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: ASE2000 MAINTENANCE AND LICENSE RENEWAL
Place of Performance
Location: CAMPBELL, SANTA CLARA County, CALIFORNIA, 95008
Plain-Language Summary
Department of Energy obligated $24,200.38 to ADVANCED COMPUTER CONCEPTS, INC. for work described as: ASE2000 MAINTENANCE AND LICENSE RENEWAL Key points: 1. The contract is for maintenance and license renewal of the ASE2000 system. 2. Advanced Computer Concepts, Inc. is the sole awardee. 3. The contract value is $24.2 million over 12 months. 4. The procurement method was 'Full and Open Competition After Exclusion of Sources'.
Value Assessment
Rating: fair
The contract value of $24.2 million for a 12-month renewal appears high for maintenance and licensing. Benchmarking against similar IT maintenance contracts is needed to assess value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, but the exclusion of sources suggests a specific reason. This method can impact price discovery if the exclusion was not fully justified.
Taxpayer Impact: Taxpayer funds are being used for this renewal. Ensuring competitive pricing and necessity is crucial for responsible spending.
Public Impact
Ensures continued operation of the ASE2000 system, critical for Department of Energy functions. Supports a single vendor, Advanced Computer Concepts, Inc., for this specific maintenance and licensing. The renewal highlights ongoing reliance on established IT systems and their associated costs.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for overpayment if pricing is not benchmarked against market rates.
- Risk of vendor lock-in if alternatives are not explored.
- Justification for 'Exclusion of Sources' needs scrutiny.
Positive Signals
- Contract awarded through full and open competition.
- Clear contract duration and pricing structure (Firm Fixed Price).
Sector Analysis
This contract falls within the IT services sector, specifically focusing on software maintenance and licensing. Spending benchmarks for similar IT maintenance contracts can vary widely based on system complexity and vendor.
Small Business Impact
The awardee, Advanced Computer Concepts, Inc., is not identified as a small business. The contract does not appear to have specific provisions for small business participation.
Oversight & Accountability
The Department of Energy is responsible for oversight. The 'Full and Open Competition After Exclusion of Sources' method warrants careful review to ensure accountability and prevent undue restrictions.
Related Government Programs
- Other Computer Related Services
- Department of Energy Contracting
- Department of Energy Programs
Risk Flags
- High contract value for maintenance and licensing.
- Potential lack of true competition due to 'Exclusion of Sources'.
- No indication of small business participation.
- Need for clear justification of source exclusion.
Tags
other-computer-related-services, department-of-energy, ca, delivery-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Energy awarded $24,200.38 to ADVANCED COMPUTER CONCEPTS, INC.. ASE2000 MAINTENANCE AND LICENSE RENEWAL
Who is the contractor on this award?
The obligated recipient is ADVANCED COMPUTER CONCEPTS, INC..
Which agency awarded this contract?
Awarding agency: Department of Energy (Department of Energy).
What is the total obligated amount?
The obligated amount is $24,200.38.
What is the period of performance?
Start: 2023-03-20. End: 2023-04-01.
What specific justification was provided for excluding other sources during the full and open competition for this contract?
The justification for excluding other sources during the full and open competition needs to be thoroughly reviewed. Typically, such exclusions are based on specific technical requirements, proprietary software, or unique capabilities that only a particular vendor can provide. Without this information, it's difficult to assess if the exclusion was necessary and if it limited competitive pricing.
How does the $24.2 million renewal cost compare to previous years or industry benchmarks for similar IT maintenance and licensing?
A comprehensive cost-benefit analysis is required to determine if the $24.2 million renewal is reasonable. Comparing this figure to historical spending on ASE2000 maintenance, as well as industry benchmarks for similar software maintenance and licensing agreements, will help identify potential overpricing or cost savings. Understanding the scope of services included is also vital for an accurate comparison.
What is the long-term strategy for the ASE2000 system, and could this renewal delay the adoption of more cost-effective or modern solutions?
The long-term strategy for the ASE2000 system is a critical consideration. If the system is slated for replacement or modernization, this renewal might represent a sunk cost. Understanding the system's criticality and the timeline for potential upgrades or replacements will inform whether this substantial renewal is a strategic investment or a temporary measure that could hinder future cost-saving initiatives.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: INSTRUMENTS AND LABORATORY EQPT
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 9
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 7927 JONES BRANCH DR STE 600N, MC LEAN, VA, 22102
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $24,200
Exercised Options: $24,200
Current Obligation: $24,200
Actual Outlays: $24,200
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: NNG15SD60B
IDV Type: GWAC
Timeline
Start Date: 2023-03-20
Current End Date: 2023-04-01
Potential End Date: 2023-04-01 00:00:00
Last Modified: 2026-04-06
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