Regency Consulting Inc. awarded $3.5M IT contract for Portsmouth Paducah Project Office, highlighting IT services for federal facilities
Contract Overview
Contract Amount: $3,495 ($3.5K)
Contractor: Regency Consulting Inc
Awarding Agency: Department of Energy
Start Date: 2026-04-03
End Date: 2027-04-09
Contract Duration: 371 days
Daily Burn Rate: $9/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: INFORMATION TECHNOLOGY PURCHASE FOR PORTSMOUTH PADUCAH PROJECT OFFICE -DAMEWARE
Place of Performance
Location: LEXINGTON, FAYETTE County, KENTUCKY, 40513
State: Kentucky Government Spending
Plain-Language Summary
Department of Energy obligated $3,495 to REGENCY CONSULTING INC for work described as: INFORMATION TECHNOLOGY PURCHASE FOR PORTSMOUTH PADUCAH PROJECT OFFICE -DAMEWARE Key points: 1. Contract value of $3.5 million for IT services suggests a significant investment in supporting federal project operations. 2. The contract was awarded under full and open competition after exclusion of sources, indicating a competitive bidding process. 3. The fixed-price contract type aims to control costs and provide predictability for the Department of Energy. 4. The duration of the contract, spanning over a year, suggests a need for sustained IT support. 5. The specific NAICS code (541519) points to specialized computer-related services, likely involving system integration or maintenance. 6. The award to Regency Consulting Inc. represents a key vendor in the IT services sector for government contracts.
Value Assessment
Rating: good
The contract value of $3.5 million for IT services appears reasonable for a project of this nature, considering the duration and scope. Benchmarking against similar IT support contracts for federal facilities would provide a more precise value-for-money assessment. The firm fixed-price structure helps mitigate cost overruns, which is a positive indicator for efficient spending. Without specific performance metrics or detailed service breakdowns, a definitive value assessment is challenging, but the initial parameters suggest a fair price for the expected services.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
This contract was awarded under 'full and open competition after exclusion of sources.' This specific procurement method implies that while the competition was intended to be broad, certain sources may have been excluded for justifiable reasons, possibly related to specific technical requirements or prior performance. The fact that it was not a completely unrestricted full and open competition might suggest a limited number of qualified bidders. Further details on the exclusion criteria would clarify the extent of competition.
Taxpayer Impact: The 'exclusion of sources' clause, while potentially justified, could limit the number of competitive bids received, potentially impacting the best possible price for taxpayers. Ensuring the exclusion criteria were robust and necessary is key to maximizing taxpayer value.
Public Impact
The primary beneficiaries are the Department of Energy and the Portsmouth Paducah Project Office, which will receive enhanced IT support. The services delivered will likely include IT infrastructure management, software support, and potentially cybersecurity measures. The geographic impact is focused on Kentucky, where the Portsmouth Paducah Project Office is located. The contract supports the operational efficiency of a federal project, indirectly benefiting the workforce involved in the project's mission.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for limited competition due to 'exclusion of sources' could lead to higher costs.
- Lack of detailed performance metrics in the provided data makes it difficult to assess service quality upfront.
- The specific IT needs for the Portsmouth Paducah Project Office are not fully detailed, raising questions about scope creep.
Positive Signals
- Firm fixed-price contract type provides cost certainty and encourages contractor efficiency.
- Awarded under a competitive process, suggesting a selection based on qualifications and price.
- The contract duration indicates a stable, long-term need for IT services, implying strategic planning by the agency.
Sector Analysis
The IT services sector for government contracts is highly competitive, with numerous firms vying for federal awards. This contract falls within the 'Other Computer Related Services' category, which encompasses a broad range of IT support functions. The market size for federal IT services is substantial, driven by the government's continuous need for modernization and operational support across various agencies. Comparable spending benchmarks for similar IT support contracts within federal agencies often range from hundreds of thousands to millions of dollars, depending on the scope and duration.
Small Business Impact
The data indicates that small business participation (ss: false, sb: false) was not a primary set-aside consideration for this contract. This suggests that the primary focus was on securing the most qualified vendor through a competitive process, rather than specifically targeting small businesses. There is no explicit mention of subcontracting requirements for small businesses, which could limit opportunities for smaller IT firms to participate in this particular award. The impact on the small business ecosystem is neutral to negative in this instance, as opportunities were not specifically directed towards them.
Oversight & Accountability
Oversight for this contract will likely be managed by the Department of Energy's contracting officers and program managers. Accountability measures are embedded in the firm fixed-price contract, requiring the contractor to deliver services within the agreed-upon budget. Transparency is facilitated through federal procurement databases where contract awards are published. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse related to the contract.
Related Government Programs
- Department of Energy IT Modernization Programs
- Federal IT Services Procurement
- Portsmouth Paducah Project Office Operations
- IT Support for Federal Facilities
- Information Technology Professional Services
Risk Flags
- Potential for limited competition due to 'exclusion of sources'.
- Lack of detailed performance metrics in public award data.
- Contractor's specific past performance data not readily available.
Tags
it-services, department-of-energy, firm-fixed-price, full-and-open-competition-after-exclusion-of-sources, information-technology-purchase, project-office-support, regency-consulting-inc, kentucky, other-computer-related-services, delivery-order
Frequently Asked Questions
What is this federal contract paying for?
Department of Energy awarded $3,495 to REGENCY CONSULTING INC. INFORMATION TECHNOLOGY PURCHASE FOR PORTSMOUTH PADUCAH PROJECT OFFICE -DAMEWARE
Who is the contractor on this award?
The obligated recipient is REGENCY CONSULTING INC.
Which agency awarded this contract?
Awarding agency: Department of Energy (Department of Energy).
What is the total obligated amount?
The obligated amount is $3,495.
What is the period of performance?
Start: 2026-04-03. End: 2027-04-09.
What is the track record of Regency Consulting Inc. with federal contracts, particularly within the Department of Energy?
A thorough review of Regency Consulting Inc.'s federal contract history would be necessary to assess their track record. This would involve examining past performance evaluations, any history of contract disputes or terminations, and their experience with similar IT services for federal agencies. Specifically, their prior work with the Department of Energy, if any, would be a key indicator of their suitability for this contract. Data from sources like the Federal Procurement Data System (FPDS) or the Contractor Performance Assessment Reporting System (CPARS) would be crucial for this analysis. Without access to this specific performance data, it's difficult to definitively assess their reliability and past success.
How does the $3.5 million contract value compare to similar IT support contracts for federal project offices?
The $3.5 million contract value for IT services over approximately one year appears to be within a typical range for supporting a federal project office. However, a precise comparison requires benchmarking against contracts with similar scopes of work, durations, and agency types. For instance, IT support for other Department of Energy sites or similar large-scale federal project offices could serve as benchmarks. Factors such as the complexity of the IT environment, the number of users supported, and the specific services required (e.g., network management, cybersecurity, software development) significantly influence contract value. A detailed analysis of historical data for comparable contracts would reveal whether this award represents a particularly high, low, or average investment.
What are the primary risks associated with this IT contract, and how are they being mitigated?
Key risks for this IT contract include potential cost overruns if the scope is not well-defined, performance issues if the contractor fails to meet service level agreements, and cybersecurity vulnerabilities. Mitigation strategies are evident in the contract structure: the firm fixed-price (FFP) nature helps control costs by shifting financial risk to the contractor. The competitive award process suggests a selection of a qualified vendor. However, ongoing risk mitigation would depend on robust contract management, clear performance metrics, regular progress reviews, and proactive cybersecurity protocols implemented by both the agency and the contractor. The 'exclusion of sources' in the competition could also be a risk if it limits the pool of highly capable vendors.
What is the expected effectiveness of the IT services provided under this contract for the Portsmouth Paducah Project Office?
The effectiveness of the IT services will hinge on the contractor's ability to deliver on the specific requirements outlined in the contract statement of work. Assuming the contract is well-defined and Regency Consulting Inc. performs as expected, the services should enhance the operational efficiency, data security, and communication capabilities of the Portsmouth Paducah Project Office. This could translate to smoother project execution, better data management, and improved collaboration among project staff. The firm fixed-price structure incentivizes efficient service delivery. However, actual effectiveness will be measured by the achievement of defined performance metrics and the overall impact on the project's mission objectives.
How has federal spending on IT services for project offices like Portsmouth Paducah evolved over the past five years?
Federal spending on IT services for project offices has generally seen a steady increase over the past five years, driven by the government's push for digital transformation, modernization of legacy systems, and enhanced cybersecurity. Agencies are increasingly relying on external IT support to manage complex infrastructures and implement new technologies. Spending patterns often reflect priorities such as cloud migration, data analytics, and secure network operations. While specific data for 'project offices' can be granular, the overall trend in IT services procurement by agencies like the Department of Energy indicates a growing investment in maintaining and upgrading their technological capabilities to support mission-critical operations.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: 372126
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 508 PIERCE ST, SIOUX CITY, IA, 51101
Business Categories: American Indian Owned Business, Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business
Financial Breakdown
Contract Ceiling: $3,495
Exercised Options: $3,495
Current Obligation: $3,495
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: NNG15SD07B
IDV Type: GWAC
Timeline
Start Date: 2026-04-03
Current End Date: 2027-04-09
Potential End Date: 2027-04-09 00:00:00
Last Modified: 2026-04-03
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