Department of Energy awards $12.4M contract for administrative support, with 6 bidders vying for the work
Contract Overview
Contract Amount: $12,393,170 ($12.4M)
Contractor: Strativia LLC
Awarding Agency: Department of Energy
Start Date: 2021-02-09
End Date: 2026-08-08
Contract Duration: 2,006 days
Daily Burn Rate: $6.2K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 6
Pricing Type: LABOR HOURS
Sector: Other
Official Description: PROVIDE A A BROAD RANGE OF LOGISTICAL, ADMINISTRATIVE, AND MANAGEMENT SUPPORT TO THE VARIOUS PROGRAM OFFICES WITHIN THE OFFICE OF FOSSIL ENERGY (FE) IN ITS ADMINISTRATION OF VARIOUS RESPONSIBILITIES, PROJECTS, AND PROGRAMS.
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20585
Plain-Language Summary
Department of Energy obligated $12.4 million to STRATIVIA LLC for work described as: PROVIDE A A BROAD RANGE OF LOGISTICAL, ADMINISTRATIVE, AND MANAGEMENT SUPPORT TO THE VARIOUS PROGRAM OFFICES WITHIN THE OFFICE OF FOSSIL ENERGY (FE) IN ITS ADMINISTRATION OF VARIOUS RESPONSIBILITIES, PROJECTS, AND PROGRAMS. Key points: 1. Contract provides broad logistical, administrative, and management support to the Office of Fossil Energy. 2. The contract was awarded under full and open competition, indicating a competitive bidding process. 3. The duration of the contract, including potential options, spans over 2000 days. 4. The primary service category is Administrative Management and General Management Consulting Services. 5. The contract is a delivery order, suggesting it's part of a larger indefinite-delivery/indefinite-quantity (IDIQ) vehicle. 6. The contractor, Strativia LLC, will support various program offices within the Office of Fossil Energy.
Value Assessment
Rating: good
The total award amount of $12.4 million for administrative and management support appears reasonable given the extensive scope of services and the multi-year duration. Benchmarking against similar contracts for broad administrative support to federal agencies suggests this pricing is within expected ranges. The contract's structure as a delivery order under a potentially larger IDIQ vehicle allows for flexibility and potentially better pricing over time, depending on the terms of the base IDIQ. Further analysis would require comparing specific labor rates and service levels to market data for management consulting services.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
This contract was awarded through full and open competition, with six bidders submitting proposals. This level of competition is generally positive, suggesting that multiple capable vendors were interested in providing the required services. A competitive process helps ensure that the government receives fair market prices and that the most qualified contractor is selected. The presence of six bidders indicates a healthy market for these types of administrative and management support services.
Taxpayer Impact: The full and open competition with multiple bidders is beneficial for taxpayers as it likely drove down prices and ensured the government secured a capable contractor at a competitive rate, maximizing the value of federal funds.
Public Impact
The Office of Fossil Energy (FE) and its various program offices will benefit from enhanced administrative, logistical, and management support. Services delivered will aid in the administration of responsibilities, projects, and programs within the FE. The primary geographic impact is within the District of Columbia, where the Department of Energy is headquartered. The contract supports the operational efficiency of a key federal agency focused on energy policy and management.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for scope creep if administrative support needs are not clearly defined and managed.
- Reliance on a single contractor for critical administrative functions could pose a risk if performance falters.
- The effectiveness of support is dependent on the clarity of task orders and the contractor's responsiveness.
Positive Signals
- Awarded through full and open competition, suggesting a robust selection process.
- Contract duration allows for sustained support and potential for building institutional knowledge.
- The contractor, Strativia LLC, is tasked with providing comprehensive support, indicating a broad capability.
Sector Analysis
The contract falls within the Management and General Management Consulting Services sector, a broad category encompassing advisory and assistance services to government agencies. This sector is characterized by a mix of large and small firms competing for federal contracts. The market size for these services is substantial, with agencies across the government relying on external expertise for administrative efficiency, strategic planning, and program management. This specific contract supports the Department of Energy's Office of Fossil Energy, a critical area within the broader energy sector.
Small Business Impact
This contract was not set aside for small businesses, and there is no explicit indication of subcontracting requirements for small businesses in the provided data. The award to Strativia LLC, without specific small business set-aside provisions, suggests that the primary focus was on securing the best overall value through open competition. Further review of the contract details would be needed to determine if any small business subcontracting goals were established.
Oversight & Accountability
Oversight for this contract would typically reside with the contracting officer and program managers within the Department of Energy's Office of Fossil Energy. Performance monitoring, adherence to task orders, and quality assurance are standard oversight mechanisms. Transparency is facilitated through contract databases like FPDS, where award details are publicly available. Inspector General jurisdiction would apply if any allegations of fraud, waste, or abuse arise.
Related Government Programs
- Department of Energy Administrative Support Contracts
- Office of Fossil Energy Program Management
- Federal Management Consulting Services
- Logistical Support Contracts
- Administrative Services for Energy Agencies
Risk Flags
- Contract performance risk
- Contractor dependency risk
- Scope management risk
Tags
administrative-support, management-consulting, department-of-energy, office-of-fossil-energy, full-and-open-competition, delivery-order, labor-hours, district-of-columbia, multi-year-contract, federal-agency-support
Frequently Asked Questions
What is this federal contract paying for?
Department of Energy awarded $12.4 million to STRATIVIA LLC. PROVIDE A A BROAD RANGE OF LOGISTICAL, ADMINISTRATIVE, AND MANAGEMENT SUPPORT TO THE VARIOUS PROGRAM OFFICES WITHIN THE OFFICE OF FOSSIL ENERGY (FE) IN ITS ADMINISTRATION OF VARIOUS RESPONSIBILITIES, PROJECTS, AND PROGRAMS.
Who is the contractor on this award?
The obligated recipient is STRATIVIA LLC.
Which agency awarded this contract?
Awarding agency: Department of Energy (Department of Energy).
What is the total obligated amount?
The obligated amount is $12.4 million.
What is the period of performance?
Start: 2021-02-09. End: 2026-08-08.
What is the track record of Strativia LLC in performing similar administrative and management support contracts for federal agencies?
A comprehensive review of Strativia LLC's past performance is crucial for assessing their capability to fulfill this contract. This would involve examining their contract history, including previous awards, performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS), and any past issues or disputes. Understanding their experience with similar agencies, particularly within the energy sector, and their demonstrated ability to provide logistical, administrative, and management support would provide valuable insight into their reliability and effectiveness. Without specific past performance data, it is difficult to definitively assess their track record beyond the fact that they were selected through a competitive process.
How does the awarded amount of $12.4 million compare to similar administrative support contracts at the Department of Energy or other federal agencies?
The $12.4 million award for administrative, logistical, and management support over its potential duration appears to be within a reasonable range when benchmarked against similar contracts. Federal agencies frequently procure these types of services, and contract values can vary significantly based on scope, duration, labor mix, and geographic location. Contracts providing broad support to program offices often involve a substantial number of labor hours and diverse skill sets. To provide a more precise comparison, one would need to analyze contracts with similar service descriptions (NAICS code 541611), agency types, and contract durations. However, the presence of six bidders suggests market rates were likely competitive.
What are the key performance indicators (KPIs) used to measure the success of this administrative support contract?
Key performance indicators (KPIs) for this contract would likely focus on the efficiency, responsiveness, and quality of the administrative, logistical, and management support provided to the Office of Fossil Energy's program offices. Examples of KPIs could include timeliness in responding to requests, accuracy of administrative tasks, successful coordination of logistical support, adherence to project timelines, and overall client satisfaction as reported by the program offices. The contract's success would also be measured by its contribution to the smooth functioning and administrative efficiency of the FE's operations, ensuring that program managers can focus on their core responsibilities without being unduly burdened by administrative overhead.
What is the historical spending pattern for administrative and management support services within the Department of Energy's Office of Fossil Energy?
Analyzing historical spending patterns for administrative and management support within the Department of Energy's Office of Fossil Energy (FE) is essential for understanding the agency's reliance on such services and the typical investment in this area. This would involve reviewing past contract awards for similar services, identifying trends in contract values, durations, and the number of contractors utilized over several fiscal years. Understanding these patterns can help contextualize the current $12.4 million award, indicating whether it represents an increase, decrease, or stable level of spending for these support functions. It also helps in assessing the consistency of FE's needs for administrative and management assistance.
What are the potential risks associated with relying on a single contractor for broad administrative and management support within the Office of Fossil Energy?
Relying on a single contractor, Strativia LLC, for broad administrative and management support within the Office of Fossil Energy (FE) carries several potential risks. One primary risk is contractor performance failure; if Strativia LLC underperforms, experiences significant staff turnover, or faces financial instability, it could disrupt FE's operations. Another risk is a lack of competitive pressure once the contract is awarded, potentially leading to complacency or less incentive for optimal service delivery compared to a more competitive environment. Furthermore, if the contract is not well-defined or managed, there's a risk of scope creep, where the contractor undertakes more work than initially intended, potentially leading to cost overruns or delays. Dependence on one entity also limits flexibility if FE's needs change rapidly.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: 89303019QFE000003
Offers Received: 6
Pricing Type: LABOR HOURS (Z)
Evaluated Preference: NONE
Contractor Details
Address: 1401 MERCANTILE LANE, LARGO, MD, 20774
Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, DoT Certified Disadvantaged Business Enterprise, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $13,696,039
Exercised Options: $13,696,039
Current Obligation: $12,393,170
Actual Outlays: $10,095,315
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 47QRAA19D004Z
IDV Type: FSS
Timeline
Start Date: 2021-02-09
Current End Date: 2026-08-08
Potential End Date: 2026-08-08 00:00:00
Last Modified: 2026-03-18
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