NARA's $1.46M contract for Nixon Library janitorial services awarded to Kroeschell Engineering

Contract Overview

Contract Amount: $1,458,829 ($1.5M)

Contractor: Kroeschell Engineering CO. Inc.

Awarding Agency: National Archives and Records Administration

Start Date: 2025-04-01

End Date: 2027-03-31

Contract Duration: 729 days

Daily Burn Rate: $2.0K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THIS TASK ORDER PROVIDES OPERATION MAINTENANCE AND JANITORIAL (OM&J) SERVICES FOR THE RICHARD NIXON PRESIDENTIAL LIBRARY AND MUSEUM LOCATED IN YORBA LINDA, CALIFORNIA WITH A PERIOD OF PERFORMANCE OF APRIL 1, 2025 THROUGH MARCH 31, 2030 PLUS FOUR

Place of Performance

Location: YORBA LINDA, ORANGE County, CALIFORNIA, 92886

State: California Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $1.5 million to KROESCHELL ENGINEERING CO. INC. for work described as: THIS TASK ORDER PROVIDES OPERATION MAINTENANCE AND JANITORIAL (OM&J) SERVICES FOR THE RICHARD NIXON PRESIDENTIAL LIBRARY AND MUSEUM LOCATED IN YORBA LINDA, CALIFORNIA WITH A PERIOD OF PERFORMANCE OF APRIL 1, 2025 THROUGH MARCH 31, 2030 PLUS FOUR Key points: 1. Contract focuses on essential operation, maintenance, and janitorial services for a specific federal facility. 2. The award utilizes a firm-fixed-price structure, indicating predictable costs for the government. 3. Competition was full and open, suggesting a robust bidding process. 4. The contract duration spans five years, aligning with long-term facility needs. 5. Services are geographically concentrated at the Richard Nixon Presidential Library and Museum in Yorba Linda, California. 6. This contract represents a small portion of the National Archives and Records Administration's overall operational budget.

Value Assessment

Rating: good

The contract value of approximately $1.46 million over five years for janitorial and facility support services at a presidential library appears reasonable. Benchmarking against similar contracts for large federal facilities or museums is challenging without more specific service scope details. However, the firm-fixed-price nature suggests cost certainty. The per-year cost averages around $291,765, which seems within a fair range for comprehensive facility upkeep of a significant public building.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, meaning all responsible sources were permitted to submit bids. The specific number of bidders is not provided, but the designation implies a competitive process designed to solicit the best value. This approach typically leads to more competitive pricing and a wider selection of qualified contractors.

Taxpayer Impact: Full and open competition generally benefits taxpayers by driving down costs through market forces and ensuring that government funds are used efficiently by selecting the most cost-effective and capable provider.

Public Impact

The primary beneficiaries are the National Archives and Records Administration (NARA) and the public who visit the Richard Nixon Presidential Library and Museum, ensuring a well-maintained and accessible facility. The services delivered include essential operation, maintenance, and janitorial functions critical for the preservation and public presentation of historical artifacts and exhibits. The geographic impact is localized to Yorba Linda, California, where the library is situated. The contract supports jobs within the facilities management and janitorial services sector, likely benefiting local or regional workforces.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics in the provided data makes it difficult to assess the quality of services beyond the contract terms.
The duration of the contract (5 years) could potentially lead to complacency if not managed with rigorous oversight.
No information is available on potential environmental impact or sustainability practices of the chosen vendor.

Positive Signals

Awarded under full and open competition, suggesting a competitive process that likely yielded a fair price.
Firm-fixed-price contract provides cost predictability for NARA, reducing the risk of budget overruns.
The contract duration aligns with the long-term operational needs of a federal library and museum.
The contractor, Kroeschell Engineering Co. Inc., has a history of performing similar services, implying relevant experience.

Sector Analysis

This contract falls within the Facilities Support Services sector, a broad category encompassing a wide range of services necessary for the operation and maintenance of buildings and grounds. This sector is highly competitive, with numerous providers ranging from small local businesses to large national corporations. Spending in this area is consistent across federal agencies for maintaining government-owned or operated facilities, including museums, archives, and administrative buildings. The market size for facilities support services is substantial, reflecting the ongoing need for upkeep across the nation's infrastructure.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications or specific benefits for the small business ecosystem stemming from this particular award. The competition was open, allowing both large and small businesses to bid, but no specific preference was given to small entities.

Oversight & Accountability

Oversight for this contract would primarily fall under the National Archives and Records Administration (NARA). As a federal agency, NARA is expected to have established procurement and contract management policies to ensure compliance with terms and conditions. Transparency is facilitated through public contract databases like FPDS. Accountability measures would include performance reviews and adherence to the firm-fixed-price agreement. While specific IG jurisdiction isn't detailed, the NARA Office of Inspector General would likely have oversight responsibilities for significant expenditures.

Related Government Programs

Federal Building Maintenance Contracts
National Park Service Facility Management
Smithsonian Institution Operations Support
General Services Administration (GSA) Building Operations

Risk Flags

Potential for service quality variations over contract duration.
Reliance on contractor's internal quality control mechanisms.
Limited public data on specific performance metrics.

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $1.5 million to KROESCHELL ENGINEERING CO. INC.. THIS TASK ORDER PROVIDES OPERATION MAINTENANCE AND JANITORIAL (OM&J) SERVICES FOR THE RICHARD NIXON PRESIDENTIAL LIBRARY AND MUSEUM LOCATED IN YORBA LINDA, CALIFORNIA WITH A PERIOD OF PERFORMANCE OF APRIL 1, 2025 THROUGH MARCH 31, 2030 PLUS FOUR

Who is the contractor on this award?

The obligated recipient is KROESCHELL ENGINEERING CO. INC..

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $1.5 million.

What is the period of performance?

Start: 2025-04-01. End: 2027-03-31.

What is the historical spending pattern for janitorial and facility maintenance services at the Richard Nixon Presidential Library and Museum?

Historical spending data for janitorial and facility maintenance at the Richard Nixon Presidential Library and Museum prior to this award is not detailed in the provided information. However, understanding past expenditures would be crucial for a comprehensive value assessment. If previous contracts were significantly lower or higher, it would warrant further investigation into the scope of services, inflation, and market changes. Analyzing trends over time allows for better budget forecasting and identification of potential cost efficiencies or escalations. Without this historical context, it's difficult to definitively state if the current $1.46 million award represents an increase or decrease in real terms compared to prior periods.

How does the per-year cost of this contract compare to similar presidential libraries or federal museums?

A direct per-year cost comparison of approximately $291,765 for janitorial and facility support at the Nixon Library to other presidential libraries or federal museums is difficult without standardized data on facility size, complexity, and service scope. However, this figure appears reasonable for a facility of significant historical and public importance. For instance, larger institutions might incur higher costs due to scale, while smaller ones might have lower operational budgets. Factors like the age of the building, specific preservation requirements, and visitor traffic volume significantly influence maintenance needs and associated costs. A detailed benchmark would require analyzing contracts for facilities with comparable square footage, visitor numbers, and the breadth of maintenance services required.

What is Kroeschell Engineering Co. Inc.'s track record with federal contracts, particularly for facility maintenance?

Kroeschell Engineering Co. Inc. has a history of performing federal contracts, including those related to facility operations and maintenance. While specific details of their past performance on similar contracts are not provided here, their ability to win this award under full and open competition suggests they met the government's requirements and demonstrated capability. Federal procurement systems often track contractor performance, and agencies typically conduct pre-award reviews to assess a company's past performance record. A deeper dive into their contract history within databases like SAM.gov or FPDS would reveal the types, values, and durations of previous federal awards, providing a clearer picture of their experience and reliability in this sector.

What are the key performance indicators (KPIs) used to evaluate the success of this contract?

The provided data does not specify the Key Performance Indicators (KPIs) for this contract. However, for facility support and janitorial services, typical KPIs often include cleanliness standards (e.g., adherence to specific cleaning schedules and quality checklists), response times for maintenance requests, preventative maintenance completion rates, energy efficiency targets, and overall facility uptime. NARA would likely have established performance standards within the contract's statement of work. Regular performance evaluations, potentially including site inspections and user feedback, would be used to assess Kroeschell Engineering's adherence to these KPIs and ensure the effective delivery of services.

Are there any identified risks associated with this contract, such as contractor performance or cost overruns?

The primary risks associated with this contract are generally related to contractor performance and potential unforeseen issues. Given it's a firm-fixed-price contract, the risk of cost overruns for NARA is minimized, as the contractor assumes the financial risk if costs exceed the agreed price. However, risks related to service quality, timeliness, or adherence to specific maintenance protocols exist. Contractor performance issues could lead to disruptions in facility operations or impact the visitor experience. Additionally, unexpected facility issues (e.g., major system failures) not fully anticipated in the scope could pose challenges, although the 'operation and maintenance' aspect implies coverage for routine and some non-routine issues. Robust oversight and clear performance metrics are key to mitigating these risks.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 3222 N KENNICOTT AVE, ARLINGTON HEIGHTS, IL, 60004

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $6,052,148

Exercised Options: $2,561,306

Current Obligation: $1,458,829

Actual Outlays: $845,800

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 47QSHA21D000D

IDV Type: FSS

Timeline