National Archives awards $1.4M contract for security guards at Jimmy Carter Presidential Library

Contract Overview

Contract Amount: $1,399,388 ($1.4M)

Contractor: Alliance Detective & Security Service, Inc.

Awarding Agency: National Archives and Records Administration

Start Date: 2024-09-01

End Date: 2027-02-28

Contract Duration: 910 days

Daily Burn Rate: $1.5K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THIS TASK ORDER FOR SECURITY GUARD SERVICES AT THE JIMMY CARTER PRESIDENTIAL LIBRARY AND MUSEUM IS HEREBY ISSUED WITH A PERIOD OF PERFORMANCE OF SEPTEMBER 1, 2024 THROUGH AUGUST 31, 2025 PLUS FOUR (4) OPTION YEARS.

Place of Performance

Location: DORCHESTER, SUFFOLK County, MASSACHUSETTS, 02125

State: Massachusetts Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $1.4 million to ALLIANCE DETECTIVE & SECURITY SERVICE, INC. for work described as: THIS TASK ORDER FOR SECURITY GUARD SERVICES AT THE JIMMY CARTER PRESIDENTIAL LIBRARY AND MUSEUM IS HEREBY ISSUED WITH A PERIOD OF PERFORMANCE OF SEPTEMBER 1, 2024 THROUGH AUGUST 31, 2025 PLUS FOUR (4) OPTION YEARS. Key points: 1. Contract provides essential security services for a significant national landmark. 2. The contract was awarded through full and open competition, suggesting a competitive bidding process. 3. The period of performance spans over three years, indicating a need for sustained security. 4. The fixed-price contract type helps manage cost certainty for the government. 5. The awardee has experience in providing security guard services.

Value Assessment

Rating: good

The contract value of approximately $1.4 million over 910 days (roughly 3 years including options) for security guard services at a presidential library appears reasonable. Benchmarking against similar contracts for security services at federal facilities of comparable size and scope would provide a more precise value-for-money assessment. The firm-fixed-price structure offers cost predictability. Without specific details on the number of guards, hours, and specific security requirements, a definitive per-unit cost comparison is challenging, but the overall value seems aligned with the service provided.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit a bid. The presence of multiple bidders (3 noted) suggests a healthy level of competition, which typically drives down prices and encourages better service offerings. The agency sought proposals from a wide range of qualified vendors, ensuring that the government received competitive offers.

Taxpayer Impact: Taxpayers benefit from full and open competition as it generally leads to more cost-effective solutions and a wider selection of qualified providers, ensuring the best value for public funds.

Public Impact

The public benefits from the preservation and accessibility of historical artifacts and records housed at the Jimmy Carter Presidential Library and Museum. Essential security guard services are delivered to protect the facility and its contents. The geographic impact is localized to Atlanta, Georgia, where the library is situated. The contract supports jobs within the private security sector.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if performance issues arise with the incumbent.
Reliance on a single vendor for critical security functions requires robust oversight.

Positive Signals

Awarded through full and open competition, indicating a competitive process.
Firm-fixed-price contract provides cost certainty.
Awardee has experience in the security services sector.

Sector Analysis

The security guard services sector is a mature and competitive market. Federal agencies frequently contract for these services to protect government facilities, archives, and personnel. The National Archives and Records Administration (NARA) is a regular purchaser of such services. The market size for federal security guard contracts is substantial, with numerous small, medium, and large businesses vying for these opportunities. This contract fits within the broader category of facility support services.

Small Business Impact

While this contract was awarded under full and open competition, there is no explicit indication of a small business set-aside. The awardee, ALLIANCE DETECTIVE & SECURITY SERVICE, INC., is a small business according to SAM.gov. This means the contract directly supports a small business. However, the potential for subcontracting opportunities for other small businesses was not detailed in the provided data.

Oversight & Accountability

Oversight for this contract would typically be managed by the National Archives and Records Administration's contracting officers and program managers. Accountability measures are inherent in the firm-fixed-price contract, requiring the vendor to deliver specified services. Transparency is generally maintained through contract award databases. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Presidential Library Security Contracts
Federal Archives Security
National Archives and Records Administration Contracts
Security Guard Services

Risk Flags

Potential for performance issues with the awarded contractor.
Need for diligent oversight to ensure service quality and adherence to post orders.
Reliance on security personnel requires continuous monitoring of guard performance.

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $1.4 million to ALLIANCE DETECTIVE & SECURITY SERVICE, INC.. THIS TASK ORDER FOR SECURITY GUARD SERVICES AT THE JIMMY CARTER PRESIDENTIAL LIBRARY AND MUSEUM IS HEREBY ISSUED WITH A PERIOD OF PERFORMANCE OF SEPTEMBER 1, 2024 THROUGH AUGUST 31, 2025 PLUS FOUR (4) OPTION YEARS.

Who is the contractor on this award?

The obligated recipient is ALLIANCE DETECTIVE & SECURITY SERVICE, INC..

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $1.4 million.

What is the period of performance?

Start: 2024-09-01. End: 2027-02-28.

What is the historical spending pattern for security services at the Jimmy Carter Presidential Library and Museum?

Historical spending data for security services at the Jimmy Carter Presidential Library and Museum prior to this award is not directly available in the provided data. However, the National Archives and Records Administration (NARA) consistently procures security guard services for its various facilities, including presidential libraries. Analyzing NARA's broader contract history for similar services across its portfolio could reveal trends in pricing, contract duration, and vendor selection. The current award, with a period of performance extending through February 2027 and a value of approximately $1.4 million, suggests a sustained need for these services, likely building upon previous requirements. Further investigation into NARA's procurement records would be necessary to establish a precise historical spending baseline for this specific library.

How does the per-guard cost of this contract compare to similar federal contracts?

A precise per-guard cost comparison is not feasible with the provided data, as it lacks specifics on the number of guards, hours worked, and the exact scope of services. The total contract value is approximately $1.4 million over a period of 910 days. To benchmark, one would need to know the average number of guards on duty per shift, the number of shifts per day, and the hourly rate. For instance, if the contract averaged 5 guards working 24/7 at a blended rate of $50/hour, the annual cost would be around $1.8 million, suggesting this contract might be on the lower end or have fewer personnel. Without these details, comparing it to market rates or similar federal contracts for security personnel at presidential libraries or comparable federal buildings remains speculative.

What is the track record of ALLIANCE DETECTIVE & SECURITY SERVICE, INC. with federal contracts?

ALLIANCE DETECTIVE & SECURITY SERVICE, INC. has a history of performing federal contracts, primarily within the security services domain. As a small business, its federal contract awards are often concentrated in specific service categories. A review of its contract history would reveal the types of agencies it has served, the value and duration of past contracts, and any performance ratings or past performance information available in federal databases like the Federal Procurement Data System (FPDS) or SAM.gov. While the provided data indicates this is a new award for security at the Jimmy Carter Presidential Library, the company's broader federal contracting experience suggests it has met the necessary qualifications and demonstrated capability to be awarded this delivery order.

What are the key performance indicators (KPIs) for this security guard contract?

Key Performance Indicators (KPIs) for this security guard contract are not explicitly detailed in the provided data. However, typical KPIs for such services include response times to incidents, adherence to post orders, guard presence and punctuality, incident reporting accuracy and timeliness, and overall effectiveness in preventing unauthorized access or loss. The contract likely includes performance standards that the vendor must meet, with potential for incentives or penalties based on performance outcomes. The National Archives and Records Administration would establish these KPIs to ensure the security of the presidential library and its valuable collections.

What is the risk associated with the duration and value of this contract?

The risk associated with the duration and value of this contract is generally considered moderate. The contract spans over three years (including options), which is a standard duration for sustained service requirements like security. The value of approximately $1.4 million is also typical for such services at a facility of this nature. Key risks include potential service disruptions if the contractor underperforms, cost overruns if the fixed-price structure is not well-defined against actual needs, or security breaches if guard performance is inadequate. However, the full and open competition process and the firm-fixed-price nature of the contract help mitigate some of these risks by ensuring competitive pricing and cost certainty. Robust government oversight and clear performance standards are crucial for managing these risks effectively.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Investigation and Security Services › Security Guards and Patrol Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 930 BROADWAY, EVERETT, MA, 02149

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $4,609,485

Exercised Options: $1,829,016

Current Obligation: $1,399,388

Actual Outlays: $783,687

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSWA20D006C

IDV Type: FSS

Timeline