NARA Awards $3.7M Firm-Fixed-Price Contract for Presidential Library O&M Services

Contract Overview

Contract Amount: $3,746,334 ($3.7M)

Contractor: A-Action Facility Services, Inc.

Awarding Agency: National Archives and Records Administration

Start Date: 2022-09-27

End Date: 2026-09-26

Contract Duration: 1,460 days

Daily Burn Rate: $2.6K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THIS IS AN 8(A) CONTRACT FOR O&M SERVICES AT THE FRANKLIN D. ROOSEVELT PRESIDENTIAL LIBRARY WITH A PERIOD OF PERFORMANCE OF 9/27/22 - 9/26/26

Place of Performance

Location: HYDE PARK, DUTCHESS County, NEW YORK, 12538

State: New York Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $3.7 million to A-ACTION FACILITY SERVICES, INC. for work described as: THIS IS AN 8(A) CONTRACT FOR O&M SERVICES AT THE FRANKLIN D. ROOSEVELT PRESIDENTIAL LIBRARY WITH A PERIOD OF PERFORMANCE OF 9/27/22 - 9/26/26 Key points: 1. Contract awarded to A-Action Facility Services, Inc. for janitorial services. 2. The contract is for Operations & Maintenance (O&M) at the Franklin D. Roosevelt Presidential Library. 3. Competition method was Simplified Acquisition Procedures (SAP), indicating potential for limited competition. 4. The sector is primarily facilities management and government services.

Value Assessment

Rating: fair

The contract's firm-fixed-price structure provides cost certainty. However, without a clear benchmark for janitorial services at similar facilities, assessing value is difficult. The total award value of $3.7M over four years suggests a moderate annual spend.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under Simplified Acquisition Procedures (SAP), which typically allows for more streamlined procurement but may limit the pool of potential bidders compared to full and open competition. This can impact price discovery and potentially lead to higher costs.

Taxpayer Impact: Taxpayer funds are being used for essential maintenance of a national historical site. The efficiency of the procurement process and the final price will determine the overall taxpayer impact.

Public Impact

Ensures the upkeep and preservation of the Franklin D. Roosevelt Presidential Library. Supports a private company providing essential government services. The contract's duration allows for stable service provision. Potential for limited competition may impact cost-effectiveness for taxpayers.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition due to SAP.
Lack of clear cost benchmarks for similar services.

Positive Signals

Firm-fixed-price contract provides cost certainty.
Long-term contract ensures service continuity.

Sector Analysis

This contract falls within the facilities management and government services sector. Spending benchmarks for janitorial and O&M services can vary widely based on location, facility size, and specific requirements. The $3.7M award over four years is a moderate investment for maintaining a significant national asset.

Small Business Impact

The contract was awarded to A-Action Facility Services, Inc. Information regarding whether this is a small business or specifically an 8(a) award is not explicitly detailed in the provided data, beyond the mention of '8(a) contract' in the raw data description. Further investigation would be needed to confirm small business status and its impact.

Oversight & Accountability

The National Archives and Records Administration (NARA) is the contracting agency. Oversight would involve monitoring contract performance, ensuring compliance with terms, and verifying service delivery quality. The firm-fixed-price nature simplifies some aspects of financial oversight.

Related Government Programs

Janitorial Services
National Archives and Records Administration Contracting
National Archives and Records Administration Programs

Risk Flags

Potential for limited competition under SAP.
Lack of readily available cost benchmarks.
Need for clear performance metrics.
Uncertainty regarding small business participation.

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $3.7 million to A-ACTION FACILITY SERVICES, INC.. THIS IS AN 8(A) CONTRACT FOR O&M SERVICES AT THE FRANKLIN D. ROOSEVELT PRESIDENTIAL LIBRARY WITH A PERIOD OF PERFORMANCE OF 9/27/22 - 9/26/26

Who is the contractor on this award?

The obligated recipient is A-ACTION FACILITY SERVICES, INC..

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $3.7 million.

What is the period of performance?

Start: 2022-09-27. End: 2026-09-26.

What is the average cost per square foot for janitorial services at comparable federal facilities in New York?

Determining the average cost per square foot for janitorial services at comparable federal facilities in New York requires access to detailed contract databases and market analysis reports. Without specific data points on facility size, service intensity, and prevailing wage rates in the region, a precise benchmark is difficult to establish. However, general industry data suggests a wide range, and comparing this contract's total value against the library's square footage would be a starting point for a more granular assessment.

How did the Simplified Acquisition Procedures (SAP) impact the competitiveness and final pricing of this contract?

SAP is designed for procurements under the simplified acquisition threshold, allowing for more streamlined processes and potentially faster award. While efficient, SAP can limit the number of potential bidders compared to full and open competition. This reduced competition may have influenced the final pricing, potentially leading to a less competitive outcome than if a broader solicitation had been used. Further analysis of the bidding process would be needed to confirm the extent of this impact.

What specific performance metrics are in place to ensure the effectiveness of the janitorial services provided?

The provided data does not detail specific performance metrics or quality assurance surveillance plans (QASP) for this contract. Effective oversight would typically involve clearly defined standards for cleanliness, response times for issues, and regular inspections. The agency's ability to track and enforce these metrics is crucial for ensuring the value and effectiveness of the services rendered and justifying the $3.7M expenditure over the contract's life.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 6607 TRIBBLE STREET, LITHONIA, GA, 30058

Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Not Designated a Small Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $4,265,836

Exercised Options: $4,265,836

Current Obligation: $3,746,334

Actual Outlays: $3,385,865

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline