National Archives awards $1.17M contract for Gerald R. Ford Museum maintenance, highlighting facilities support services

Contract Overview

Contract Amount: $1,170,398 ($1.2M)

Contractor: Correct Mechanical Services Inc

Awarding Agency: National Archives and Records Administration

Start Date: 2021-12-01

End Date: 2026-11-30

Contract Duration: 1,825 days

Daily Burn Rate: $641/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: NEW O&M CONTRACT FOR GERALD R FORD MUSEUM.

Place of Performance

Location: GRAND RAPIDS, KENT County, MICHIGAN, 49504

State: Michigan Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $1.2 million to CORRECT MECHANICAL SERVICES INC for work described as: NEW O&M CONTRACT FOR GERALD R FORD MUSEUM. Key points: 1. Contract awarded to Correct Mechanical Services Inc. for facilities support. 2. The contract duration is 5 years, aligning with long-term facility needs. 3. Awarded under a firm-fixed-price structure, indicating predictable costs for the agency. 4. The contract was competed fully and openly, suggesting a competitive bidding process. 5. The National Archives and Records Administration is the awarding and servicing agency. 6. The North American Industry Classification System (NAICS) code is 561210 for Facilities Support Services.

Value Assessment

Rating: good

The contract value of $1.17 million over five years for facilities support services at the Gerald R. Ford Museum appears reasonable. Benchmarking against similar contracts for museum maintenance and general facilities support services would provide a more precise value-for-money assessment. However, the firm-fixed-price structure suggests cost certainty for the agency, which is a positive indicator. The absence of specific performance metrics in the provided data makes a detailed assessment of service quality challenging, but the duration implies a need for consistent, reliable support.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded through a full and open competition, indicating that all responsible sources were permitted to submit a bid. The number of bidders is not specified, but the open competition suggests a healthy market for facilities support services. This process is designed to foster price discovery and ensure the government receives competitive pricing by allowing multiple companies to vie for the contract.

Taxpayer Impact: A full and open competition generally benefits taxpayers by driving down costs through competitive bidding, ensuring that public funds are used efficiently for essential services like museum maintenance.

Public Impact

The Gerald R. Ford Museum benefits from consistent and reliable facilities maintenance. Visitors and staff at the museum will experience a well-maintained and safe environment. The contract supports jobs within the facilities support services sector in Michigan. Preservation of a significant historical site is indirectly supported through proper upkeep.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for cost overruns if scope creep occurs without adequate change order management.
Dependence on a single contractor for critical facility operations could pose a risk if performance falters.

Positive Signals

Firm-fixed-price contract provides cost certainty and predictability.
Full and open competition suggests a robust market and potential for competitive pricing.
Long-term contract (5 years) allows for stable service delivery and relationship building.

Sector Analysis

The Facilities Support Services sector (NAICS 561210) encompasses a broad range of services essential for the operation and maintenance of buildings and grounds. This contract for the Gerald R. Ford Museum fits within this sector, focusing on the upkeep of a public facility. The market for such services is generally competitive, with numerous providers ranging from small local businesses to large national corporations. Spending in this category is consistent across various federal agencies responsible for maintaining government-owned or leased properties, including museums, archives, and administrative buildings.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, the primary contractor, Correct Mechanical Services Inc., is likely a larger entity or the competition did not yield sufficient small business bids. There is no explicit information on subcontracting plans for small businesses. This means the direct impact on the small business ecosystem for this specific contract is likely minimal unless the prime contractor voluntarily engages small businesses for specialized services.

Oversight & Accountability

Oversight for this contract would typically fall under the National Archives and Records Administration's contracting officers and program managers. Accountability measures are inherent in the firm-fixed-price contract type, which obligates the contractor to deliver specified services within the agreed-upon price. Transparency is facilitated by the contract's award through full and open competition, with details often available through federal procurement databases. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Federal Building Maintenance Contracts
Museum Operations and Maintenance
National Archives and Records Administration Facilities Management
Historic Preservation Maintenance Contracts

Risk Flags

Potential for service disruption if contractor performance issues arise.
Need for robust oversight to ensure adherence to maintenance schedules and quality standards.

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $1.2 million to CORRECT MECHANICAL SERVICES INC. NEW O&M CONTRACT FOR GERALD R FORD MUSEUM.

Who is the contractor on this award?

The obligated recipient is CORRECT MECHANICAL SERVICES INC.

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $1.2 million.

What is the period of performance?

Start: 2021-12-01. End: 2026-11-30.

What is the track record of Correct Mechanical Services Inc. with federal contracts, particularly in facilities support?

A review of federal procurement data would be necessary to fully assess Correct Mechanical Services Inc.'s track record. Key indicators to examine include the number of previous federal contracts awarded, their value, the agencies they served, and the types of services provided. Performance history, including any past performance evaluations, contract modifications, or disputes, would offer further insight into their reliability and capability. Understanding their experience with similar facilities, such as museums or historic sites, would also be crucial for evaluating their suitability for this specific contract.

How does the awarded amount compare to the estimated cost or budget for this facilities support contract?

The provided data shows an awarded amount of $1,170,397.56. To assess value for money, this figure should be compared against the government's initial cost estimate or allocated budget for these services. If the awarded amount is significantly lower than the estimate, it suggests successful competition and potential savings for taxpayers. Conversely, if it aligns closely with or exceeds the estimate, further scrutiny of the estimate's accuracy and the necessity of all contract line items would be warranted. Without the agency's estimate, a definitive comparison is not possible.

What are the specific performance standards and metrics outlined in the contract for Correct Mechanical Services Inc.?

The provided summary data does not detail the specific performance standards or metrics. A firm-fixed-price contract typically requires the contractor to meet defined service levels and quality standards. These would usually be elaborated in the contract's Statement of Work (SOW) or Performance Work Statement (PWS). Key metrics might include response times for maintenance requests, preventative maintenance completion rates, energy efficiency targets, and overall facility condition assessments. The effectiveness of oversight by the National Archives and Records Administration would depend on how rigorously these metrics are monitored and enforced.

What is the historical spending pattern for facilities support services at the Gerald R. Ford Museum?

To understand historical spending patterns, one would need to examine previous contracts awarded for facilities support at the Gerald R. Ford Museum. This would involve querying federal procurement databases for contracts issued by the National Archives and Records Administration (NARA) or other relevant entities for this specific location over several fiscal years. Analyzing these past expenditures would reveal trends in contract values, durations, and awarded vendors, helping to contextualize the current $1.17 million award. It could indicate whether spending has increased, decreased, or remained stable, and whether the same contractors have consistently been awarded work.

Are there any identified risks associated with Correct Mechanical Services Inc. as a contractor for this type of facility?

Without access to detailed past performance reviews or specific risk assessments conducted by the National Archives and Records Administration, it is difficult to identify concrete risks associated with Correct Mechanical Services Inc. for this contract. General risks for facilities support contracts include potential service disruptions, quality control issues, or cost overruns if not managed properly. Given the museum context, risks might also include specialized requirements for preserving artifacts or maintaining sensitive environmental controls. A thorough review of the contractor's history, including any reported issues on prior contracts, would be necessary to pinpoint specific risks.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 88310321Q00055

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 3075 BROADWAY AVE SW, GRANDVILLE, MI, 49418

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $1,361,820

Exercised Options: $1,361,820

Current Obligation: $1,170,398

Actual Outlays: $1,126,114

Contract Characteristics

Commercial Item: SERVICES PURSUANT TO FAR 12.102(G)

Cost or Pricing Data: YES

Timeline