National Archives awards $516,774 contract for security services at FDR Presidential Library to Paragon Systems Inc

Contract Overview

Contract Amount: $5,167,746 ($5.2M)

Contractor: Paragon Systems Inc

Awarding Agency: National Archives and Records Administration

Start Date: 2021-06-01

End Date: 2026-05-31

Contract Duration: 1,825 days

Daily Burn Rate: $2.8K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: PROVIDE SECURITY GUARD SERVICES AT THE FRANKLIN D. ROOSEVELT PRESIDENTIAL LIBRARY AND WALLACE VISITOR CENTER

Place of Performance

Location: HYDE PARK, DUTCHESS County, NEW YORK, 12538

State: New York Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $5.2 million to PARAGON SYSTEMS INC for work described as: PROVIDE SECURITY GUARD SERVICES AT THE FRANKLIN D. ROOSEVELT PRESIDENTIAL LIBRARY AND WALLACE VISITOR CENTER Key points: 1. Contract awarded to Paragon Systems Inc. for security guard services. 2. The contract spans five years, from June 2021 to May 2026. 3. Services are for the Franklin D. Roosevelt Presidential Library and Wallace Visitor Center. 4. The total award value is $516,774. 5. The contract was awarded under full and open competition.

Value Assessment

Rating: good

The contract's firm fixed price structure suggests a clear understanding of service costs. Benchmarking against similar government contracts for security services at historical sites would provide a more precise value assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded through full and open competition, indicating a robust price discovery process. This method generally leads to competitive pricing as multiple vendors had the opportunity to bid.

Taxpayer Impact: The competitive bidding process likely ensured taxpayer funds were used efficiently for essential security services.

Public Impact

Ensures the security and preservation of historical artifacts and facilities at the FDR Presidential Library. Supports the operational continuity of the Wallace Visitor Center, allowing public access. Provides employment opportunities within the security services sector. Maintains a safe environment for visitors and staff at a significant national landmark.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases in future contract renewals due to inflation or increased security needs.
Dependence on a single contractor for critical security functions.
Geographic concentration of services in New York.

Positive Signals

Awarded through full and open competition, suggesting competitive pricing.
Firm fixed price contract provides cost certainty.
Long-term contract (5 years) offers stability in security provision.

Sector Analysis

This contract falls within the professional, scientific, and technical services sector, specifically related to security and protective services. Government spending on security services is a consistent expenditure across various agencies to protect federal assets and personnel.

Small Business Impact

The data does not indicate whether small businesses were involved as prime contractors or subcontractors. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

The National Archives and Records Administration is responsible for overseeing this contract. Standard procurement regulations and contract management practices would apply to ensure performance and accountability.

Related Government Programs

Security Guards and Patrol Services
National Archives and Records Administration Contracting
National Archives and Records Administration Programs

Risk Flags

Contract duration of five years may not align with evolving security needs.
Potential for vendor lock-in if competition is limited in future solicitations.
Reliance on a single provider for critical security functions.
Geographic concentration of services could pose logistical challenges if issues arise.

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $5.2 million to PARAGON SYSTEMS INC. PROVIDE SECURITY GUARD SERVICES AT THE FRANKLIN D. ROOSEVELT PRESIDENTIAL LIBRARY AND WALLACE VISITOR CENTER

Who is the contractor on this award?

The obligated recipient is PARAGON SYSTEMS INC.

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $5.2 million.

What is the period of performance?

Start: 2021-06-01. End: 2026-05-31.

What is the average cost per year for security guard services at comparable presidential libraries or national landmarks?

Benchmarking against similar contracts for presidential libraries or national landmarks is crucial for a comprehensive value assessment. While the total award is $516,774 over five years, averaging approximately $103,355 annually, the specific scope of services, geographic location, and security threat levels can vary significantly, impacting cost comparisons. A detailed analysis of comparable contracts would reveal if this rate is competitive or if there are opportunities for cost savings.

What are the key performance indicators (KPIs) used to evaluate the effectiveness of Paragon Systems Inc.'s security services?

Effective oversight requires clearly defined Key Performance Indicators (KPIs) to measure the contractor's performance. These might include response times to incidents, adherence to post orders, visitor screening efficiency, and incident reporting accuracy. Regular performance reviews by the National Archives and Records Administration against these KPIs are essential to ensure the security of the facilities and the value for taxpayer money.

Are there any provisions in the contract for escalation or de-escalation of services based on changing security threat levels?

The contract's firm fixed price nature might limit flexibility in adjusting services without formal modifications. It is important to understand if the contract includes mechanisms for modifying the scope or cost of services in response to evolving security threats or changes in facility usage. Such provisions are critical for ensuring the security posture remains adequate without incurring unnecessary costs.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Investigation and Security Services › Security Guards and Patrol Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 88310321Q00025

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Securitas AB

Address: 13900 LINCOLN PARK DR STE 300, HERNDON, VA, 20171

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Foreign Owned, Foreign-Owned and U.S.-Incorporated Business, Not Designated a Small Business, Special Designations

Financial Breakdown

Contract Ceiling: $5,461,684

Exercised Options: $5,461,684

Current Obligation: $5,167,746

Actual Outlays: $4,863,616

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSWA20D0010

IDV Type: FSS

Timeline