NARA awards $3.79M task order for PERL O&M Support to ZOLON PCS, LLC under full and open competition

Contract Overview

Contract Amount: $3,794,433 ($3.8M)

Contractor: Zolon PCS, LLC

Awarding Agency: National Archives and Records Administration

Start Date: 2020-01-06

End Date: 2025-01-05

Contract Duration: 1,826 days

Daily Burn Rate: $2.1K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 6

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: PERL O&M SUPPORT SERVICE TASK ORDER

Place of Performance

Location: ASHBURN, LOUDOUN County, VIRGINIA, 20147

State: Virginia Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $3.8 million to ZOLON PCS, LLC for work described as: PERL O&M SUPPORT SERVICE TASK ORDER Key points: 1. The contract value is $3.79 million over 5 years. 2. Competition was full and open, suggesting a competitive bidding process. 3. The contract is for 'Other Computer Related Services' (NAICS 541519). 4. The award type is a Delivery Order under an existing contract. 5. The contract is Firm Fixed Price, providing cost certainty.

Value Assessment

Rating: good

The contract is a Firm Fixed Price award, which typically provides good value by locking in costs. Benchmarking against similar IT O&M support contracts would be necessary for a definitive value assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. This method generally promotes competitive pricing and allows the government to select the best value.

Taxpayer Impact: Full and open competition is expected to yield a fair market price, maximizing taxpayer value by leveraging market forces.

Public Impact

Ensures continued operation and maintenance of PERL systems for the National Archives and Records Administration. Supports critical IT infrastructure for a federal agency. The duration of the contract (5 years) suggests a long-term need for these services.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics or KPIs in the provided data.
Potential for cost overruns if scope creeps beyond initial expectations.
Dependence on a single vendor for critical O&M support.

Positive Signals

Awarded under full and open competition.
Firm Fixed Price contract type.
Long-term contract duration (5 years) indicates stable support.
Supports a vital government function (National Archives).

Sector Analysis

This contract falls within the IT services sector, specifically focusing on operations and maintenance. Spending benchmarks for IT O&M services vary widely based on system complexity and criticality, but this award appears to be a moderate size for a 5-year task order.

Small Business Impact

The data indicates that small business participation was not a factor in this specific award (ss: false, sb: false). Further analysis would be needed to determine if this contract could have been structured to include small business set-asides.

Oversight & Accountability

The award is a task order under an existing contract, suggesting that initial oversight and vetting have occurred. However, ongoing monitoring of performance and adherence to the firm fixed price will be crucial for accountability.

Related Government Programs

Other Computer Related Services
National Archives and Records Administration Contracting
National Archives and Records Administration Programs

Risk Flags

Potential for vendor lock-in if PERL expertise is highly specialized.
Reliance on a single task order for critical system maintenance.
Lack of transparency on specific system criticality and performance metrics.
Long contract duration may not adapt well to rapidly changing technology.

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $3.8 million to ZOLON PCS, LLC. PERL O&M SUPPORT SERVICE TASK ORDER

Who is the contractor on this award?

The obligated recipient is ZOLON PCS, LLC.

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $3.8 million.

What is the period of performance?

Start: 2020-01-06. End: 2025-01-05.

What specific PERL systems are covered by this O&M support, and what is their criticality to NARA's mission?

The provided data does not specify the exact PERL systems requiring O&M support. Understanding the criticality of these systems to the National Archives and Records Administration's mission is essential for assessing the true value and risk associated with this contract. Without this information, it's difficult to gauge the impact of potential disruptions or the necessity of the awarded services.

How does the awarded price compare to industry benchmarks for similar PERL O&M support services, considering the contract duration and scope?

A direct comparison to industry benchmarks is challenging without detailed scope of work and specific service level agreements. However, the $3.79 million total value over five years ($758,000 annually) for 'Other Computer Related Services' under a firm-fixed-price contract awarded via full and open competition suggests a potentially competitive rate. Further analysis would require detailed market research on IT O&M costs for comparable federal agencies or private sector entities.

What mechanisms are in place to ensure effective service delivery and manage potential scope creep over the 5-year contract period?

The firm-fixed-price structure provides a baseline for cost control, but effective service delivery relies on robust contract management. NARA should have established performance metrics and regular reviews to monitor ZOLON PCS, LLC's performance against the Statement of Work. Proactive oversight is crucial to prevent scope creep, which could lead to cost increases or reduced value, despite the fixed-price nature of the award.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 6

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 44345 PREMIER PLZ STE 120, ASHBURN, VA, 20147

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, SBA Certified 8 a Joint Venture, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Indian (Subcontinent) American Owned Business, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $5,773,617

Exercised Options: $4,351,321

Current Obligation: $3,794,433

Actual Outlays: $3,794,433

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QTCA19D00F2

IDV Type: FSS

Timeline