HUD Awards $2.1M for ERMA Bridge Application to Peniel Solutions, LLC
Contract Overview
Contract Amount: $2,113,258 ($2.1M)
Contractor: Peniel Solutions, LLC
Awarding Agency: Department of Housing and Urban Development
Start Date: 2023-03-15
End Date: 2024-03-14
Contract Duration: 365 days
Daily Burn Rate: $5.8K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: ELECTRONIC RECORD MANAGEMENT APPLICATION (ERMA) BRIDGE
Place of Performance
Location: DULUTH, GWINNETT County, GEORGIA, 30096
State: Georgia Government Spending
Plain-Language Summary
Department of Housing and Urban Development obligated $2.1 million to PENIEL SOLUTIONS, LLC for work described as: ELECTRONIC RECORD MANAGEMENT APPLICATION (ERMA) BRIDGE Key points: 1. Contract awarded for an Electronic Record Management Application (ERMA) Bridge. 2. Peniel Solutions, LLC is the contractor for this $2.1M award. 3. The contract falls under the Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services NAICS code. 4. This is a delivery order under a larger contract, indicating ongoing needs. 5. The contract duration is one year.
Value Assessment
Rating: fair
The contract value of $2.1M for a one-year duration for an Electronic Record Management Application appears within a reasonable range for specialized software and services. Benchmarking against similar government contracts for ERM systems of comparable scope and complexity would provide a more precise assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, suggesting a robust price discovery process. This method typically leads to more competitive pricing as multiple vendors have the opportunity to bid.
Taxpayer Impact: The use of full and open competition aims to ensure taxpayer funds are used efficiently by securing the best value through a competitive bidding process.
Public Impact
Improved electronic record management for HUD operations. Potential for enhanced data accessibility and security. Supports the agency's digital transformation efforts. Ensures continuity of essential record-keeping functions. Impact on departmental efficiency and compliance.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of specific performance metrics in provided data.
- Potential for vendor lock-in if ERMA becomes critical infrastructure.
- Reliance on a single delivery order may not reflect long-term cost-effectiveness.
Positive Signals
- Awarded through full and open competition.
- Firm Fixed Price contract type helps control costs.
- Clear contract duration of one year.
Sector Analysis
The IT sector, particularly data management and hosting services, sees significant government spending. This contract aligns with the trend of agencies modernizing their IT infrastructure and record-keeping systems to improve efficiency and security.
Small Business Impact
The data indicates the contract was awarded to Peniel Solutions, LLC, a specific company. Further analysis would be needed to determine if this company qualifies as a small business and if subcontracting opportunities were mandated or utilized.
Oversight & Accountability
Oversight would typically involve regular performance reviews by HUD contracting officers to ensure the ERMA application meets requirements and stays within budget. Accountability rests with Peniel Solutions for delivery and HUD for contract management.
Related Government Programs
- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Department of Housing and Urban Development Contracting
- Department of Housing and Urban Development Programs
Risk Flags
- Potential for vendor lock-in.
- Limited duration may require future re-competition.
- Specific performance metrics not detailed.
- Reliance on a single delivery order.
Tags
computing-infrastructure-providers-data-, department-of-housing-and-urban-developm, ga, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Housing and Urban Development awarded $2.1 million to PENIEL SOLUTIONS, LLC. ELECTRONIC RECORD MANAGEMENT APPLICATION (ERMA) BRIDGE
Who is the contractor on this award?
The obligated recipient is PENIEL SOLUTIONS, LLC.
Which agency awarded this contract?
Awarding agency: Department of Housing and Urban Development (Department of Housing and Urban Development).
What is the total obligated amount?
The obligated amount is $2.1 million.
What is the period of performance?
Start: 2023-03-15. End: 2024-03-14.
What specific functionalities does the ERMA Bridge application provide, and how do they align with HUD's core mission objectives?
The ERMA Bridge application likely facilitates the digitization, organization, storage, and retrieval of electronic records critical to HUD's housing and urban development programs. Its alignment with mission objectives would involve streamlining processes, improving data accuracy for policy decisions, ensuring regulatory compliance, and enhancing citizen service delivery through better information management.
What are the potential risks associated with relying on a single vendor for this critical electronic record management system?
Risks include vendor lock-in, where switching providers becomes costly and complex. There's also a dependency on the vendor's financial stability and continued support. If the vendor experiences service disruptions or goes out of business, HUD's record management could be severely impacted, leading to operational and compliance issues.
How will the effectiveness of the ERMA Bridge application be measured to ensure it delivers value for taxpayer money?
Effectiveness will be measured through key performance indicators (KPIs) defined in the contract, such as system uptime, data retrieval speed, user satisfaction, reduction in manual processing time, and compliance audit success rates. Regular performance reviews and user feedback sessions will gauge the application's impact on operational efficiency and mission accomplishment.
Industry Classification
NAICS: Information › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 3473 SATELLITE BLVD STE 221N, DULUTH, GA, 30096
Business Categories: Black American Owned Business, Category Business, DoT Certified Disadvantaged Business Enterprise, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $2,113,258
Exercised Options: $2,113,258
Current Obligation: $2,113,258
Actual Outlays: $2,113,258
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 47QSMA19D08PC
IDV Type: FSS
Timeline
Start Date: 2023-03-15
Current End Date: 2024-03-14
Potential End Date: 2024-03-14 00:00:00
Last Modified: 2026-03-25
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