HHS Awards $15M for Simpler Grants Management via SWIFT BPA Call

Contract Overview

Contract Amount: $15,075,759 ($15.1M)

Contractor: Nava PBC

Awarding Agency: Department of Health and Human Services

Start Date: 2025-09-26

End Date: 2027-03-25

Contract Duration: 545 days

Daily Burn Rate: $27.7K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: SWIFT BPA CALL #4 - SIMPLER GRANTS MANAGEMENT

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20201

State: District of Columbia Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $15.1 million to NAVA PBC for work described as: SWIFT BPA CALL #4 - SIMPLER GRANTS MANAGEMENT Key points: 1. Contract value of $15.08M over 545 days. 2. Awarded under a full and open competition. 3. Focuses on custom computer programming services. 4. Potential for improved grants management efficiency.

Value Assessment

Rating: fair

The contract value of $15.08M for custom computer programming services is within a reasonable range for similar federal IT projects. Benchmarking against comparable contracts for grants management software development is necessary for a precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded using full and open competition, suggesting a robust price discovery process. This method allows multiple vendors to bid, potentially leading to competitive pricing.

Taxpayer Impact: The use of full and open competition aims to ensure taxpayer funds are used efficiently by securing the best value.

Public Impact

Streamlines federal grants management processes. Enhances efficiency for grant recipients and administrators. Potential for cost savings through improved system functionality.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics.
Potential for scope creep in custom development.
Dependency on vendor for ongoing support.

Positive Signals

Clear contract type (Firm Fixed Price).
Defined period of performance.
Awarded under an existing BPA.

Sector Analysis

This contract falls within the IT sector, specifically custom computer programming services. Federal spending on IT modernization and grants management systems has been significant, with a trend towards cloud-based solutions and agile development.

Small Business Impact

While awarded under full and open competition, the data does not indicate if small businesses participated or benefited from subcontracting opportunities. Further analysis is needed to assess small business inclusion.

Oversight & Accountability

The contract is managed by the Department of Health and Human Services, Office of the Assistant Secretary for Administration. Oversight will involve monitoring performance against contract requirements and ensuring adherence to the firm fixed price.

Related Government Programs

Custom Computer Programming Services
Department of Health and Human Services Contracting
Office of the Assistant Secretary for Administration Programs

Risk Flags

Potential for vendor lock-in.
Integration complexity with legacy systems.
User adoption challenges.
Cybersecurity vulnerabilities in new software.

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $15.1 million to NAVA PBC. SWIFT BPA CALL #4 - SIMPLER GRANTS MANAGEMENT

Who is the contractor on this award?

The obligated recipient is NAVA PBC.

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (Office of the Assistant Secretary for Administration).

What is the total obligated amount?

The obligated amount is $15.1 million.

What is the period of performance?

Start: 2025-09-26. End: 2027-03-25.

What is the expected return on investment for this grants management system upgrade?

The return on investment is anticipated through reduced administrative overhead, faster grant processing times, and improved compliance monitoring. Quantifying this requires tracking key performance indicators related to efficiency gains and error reduction post-implementation.

What are the primary risks associated with the custom development of this grants management system?

Key risks include potential delays in development, budget overruns if scope is not tightly managed, and integration challenges with existing HHS systems. Ensuring clear requirements, regular progress reviews, and robust testing protocols will mitigate these risks.

How will the effectiveness of the 'Simpler Grants Management' system be measured post-deployment?

Effectiveness will be measured through user satisfaction surveys, reduction in processing times for grant applications and awards, decrease in error rates, and improved reporting capabilities. Establishing baseline metrics before deployment is crucial for demonstrating impact.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Custom Computer Programming Services

Product/Service Code: IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1445 NEW YORK AVE NW, WASHINGTON, DC, 20005

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $35,990,494

Exercised Options: $15,075,759

Current Obligation: $15,075,759

Actual Outlays: $1,902,907

Subaward Activity

Number of Subawards: 4

Total Subaward Amount: $1,347,591

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 75P00124A00012

IDV Type: BPA

Timeline