HHS awards $221,641 for clinician documentation system to Provation Software, Inc

Contract Overview

Contract Amount: $221,642 ($221.6K)

Contractor: Provation Software, Inc.

Awarding Agency: Department of Health and Human Services

Start Date: 2023-05-04

End Date: 2027-04-30

Contract Duration: 1,457 days

Daily Burn Rate: $152/day

Competition Type: NOT COMPETED

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: PROVATION MEDICAL, INC.:1169208 [23-000968] CLINICIANS TO DOCUMENT ENDOSCOPY PROCEDURES FOR TRANSFER TO THE CRIS SYSTEM

Place of Performance

Location: MINNEAPOLIS, HENNEPIN County, MINNESOTA, 55415

State: Minnesota Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $221,641.85 to PROVATION SOFTWARE, INC. for work described as: PROVATION MEDICAL, INC.:1169208 [23-000968] CLINICIANS TO DOCUMENT ENDOSCOPY PROCEDURES FOR TRANSFER TO THE CRIS SYSTEM Key points: 1. Contract awarded to Provation Software, Inc. for custom computer programming. 2. The contract value is $221,641.85. 3. The period of performance is from May 4, 2023, to April 30, 2027. 4. This is a firm fixed-price contract. 5. The contract was not competed.

Value Assessment

Rating: fair

The contract value of $221,641.85 for custom computer programming services appears moderate. Benchmarking against similar contracts for clinical documentation systems is difficult without more specific details on the scope of work and system integration.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

The contract was not competed, indicating a sole-source or limited competition award. This approach may limit price discovery and potentially lead to higher costs compared to a fully competitive process.

Taxpayer Impact: Taxpayer funds are being used for this contract. The lack of competition raises concerns about whether the government received the best possible price.

Public Impact

Enhances documentation for endoscopy procedures. Improves data transfer to the CRIS system. Supports clinical decision-making and record-keeping.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition
Potential for overpricing due to sole-source award

Positive Signals

Addresses a specific clinical documentation need
Long-term contract provides stability

Sector Analysis

The IT services sector, particularly custom computer programming, is vast. This contract falls within the health IT sub-sector, focusing on clinical documentation improvement. Spending benchmarks for such niche systems are highly variable.

Small Business Impact

The awardee is Provation Software, Inc. There is no indication that small businesses were involved in this specific procurement, either as prime contractors or subcontractors.

Oversight & Accountability

The Department of Health and Human Services is responsible for oversight. The contract type (firm fixed-price) generally provides cost certainty, but the lack of competition warrants scrutiny to ensure value for money.

Related Government Programs

Custom Computer Programming Services
Department of Health and Human Services Contracting
National Institutes of Health Programs

Risk Flags

Sole-source award
Limited transparency on justification
Potential for non-competitive pricing
No small business participation noted

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $221,641.85 to PROVATION SOFTWARE, INC.. PROVATION MEDICAL, INC.:1169208 [23-000968] CLINICIANS TO DOCUMENT ENDOSCOPY PROCEDURES FOR TRANSFER TO THE CRIS SYSTEM

Who is the contractor on this award?

The obligated recipient is PROVATION SOFTWARE, INC..

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (National Institutes of Health).

What is the total obligated amount?

The obligated amount is $221,641.85.

What is the period of performance?

Start: 2023-05-04. End: 2027-04-30.

What was the justification for not competing this contract?

The provided data does not specify the justification for not competing this contract. Typically, sole-source awards are made when only one responsible source can provide the required supplies or services, or in cases of urgent and compelling need. Further investigation into the contract file would be required to determine the specific rationale.

How does the pricing compare to similar systems in the market?

Without detailed specifications of the 'CRIS system' integration and the exact functionalities provided by Provation's documentation tools, a direct price comparison is challenging. The $221,641.85 value over nearly four years suggests a moderate annual cost, but its competitiveness hinges on the scope and uniqueness of the solution.

What is the potential impact on data accuracy and system interoperability?

The contract aims to improve data transfer to the CRIS system, suggesting a focus on enhancing data accuracy and interoperability. Successful implementation should lead to more reliable clinical documentation and better integration with existing health information systems, ultimately supporting better patient care and research.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Custom Computer Programming Services

Product/Service Code: IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: NOT COMPETED

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: 23-000968

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Netdocuments Software, Inc.

Address: 533 S 3RD ST STE 300, MINNEAPOLIS, MN, 55415

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $221,642

Exercised Options: $221,642

Current Obligation: $221,642

Actual Outlays: $162,113

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline