HHS Awards $18.25M for Meeting Management Tech Services to Chenega Enterprise Systems & Solutions
Contract Overview
Contract Amount: $18,253,341 ($18.3M)
Contractor: Chenega Enterprise Systems & Solutions, LLC
Awarding Agency: Department of Health and Human Services
Start Date: 2024-01-01
End Date: 2026-12-31
Contract Duration: 1,095 days
Daily Burn Rate: $16.7K/day
Competition Type: NOT COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: TIME AND MATERIALS
Sector: IT
Official Description: MEETING MANAGEMENT TECHNOLOGY SERVICES SUPPORT
Place of Performance
Location: ATLANTA, DEKALB County, GEORGIA, 30341
State: Georgia Government Spending
Plain-Language Summary
Department of Health and Human Services obligated $18.3 million to CHENEGA ENTERPRISE SYSTEMS & SOLUTIONS, LLC for work described as: MEETING MANAGEMENT TECHNOLOGY SERVICES SUPPORT Key points: 1. Contract awarded to Chenega Enterprise Systems & Solutions, LLC for $18.25M. 2. Services include meeting management technology and support. 3. The contract was not competed under Simplified Acquisition Procedures (SAP). 4. This is a definitive contract with a Time and Materials pricing structure. 5. The contract duration is 1095 days, ending December 31, 2026.
Value Assessment
Rating: fair
The contract's Time and Materials pricing structure can lead to cost overruns if not closely monitored. Benchmarking against similar meeting management technology services contracts is difficult without more detailed scope information.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was not competed under SAP, suggesting it may have been awarded through a limited competition or sole-source justification not detailed here. This limits price discovery and potentially increases costs.
Taxpayer Impact: Taxpayer funds are being used for meeting management technology services. The lack of robust competition raises concerns about achieving the best possible value for taxpayer dollars.
Public Impact
Ensures operational continuity for meeting management functions within the CDC. Supports federal agency communication and collaboration efforts. Potential for increased efficiency in meeting scheduling and execution.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of competition
- Time and Materials pricing
- Potential for cost overruns
Positive Signals
- Supports critical agency functions
- Long-term contract provides stability
Sector Analysis
The IT services sector, particularly support functions like meeting management technology, is a significant area of federal spending. Benchmarks vary widely based on scope and complexity, but $18.25M for a three-year period suggests a substantial service requirement.
Small Business Impact
There is no indication that small businesses were involved in this contract award, either as prime contractors or subcontractors. Further analysis would be needed to determine if small business participation goals were considered.
Oversight & Accountability
Oversight will be crucial to manage the Time and Materials contract effectively and ensure the government receives fair value. The contracting officer's representative (COR) will play a key role in monitoring performance and costs.
Related Government Programs
- Facilities Support Services
- Department of Health and Human Services Contracting
- Centers for Disease Control and Prevention Programs
Risk Flags
- Lack of competitive bidding
- Potential for cost overruns due to T&M pricing
- Limited transparency on procurement justification
- Unclear small business participation
Tags
facilities-support-services, department-of-health-and-human-services, ga, definitive-contract, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Health and Human Services awarded $18.3 million to CHENEGA ENTERPRISE SYSTEMS & SOLUTIONS, LLC. MEETING MANAGEMENT TECHNOLOGY SERVICES SUPPORT
Who is the contractor on this award?
The obligated recipient is CHENEGA ENTERPRISE SYSTEMS & SOLUTIONS, LLC.
Which agency awarded this contract?
Awarding agency: Department of Health and Human Services (Centers for Disease Control and Prevention).
What is the total obligated amount?
The obligated amount is $18.3 million.
What is the period of performance?
Start: 2024-01-01. End: 2026-12-31.
What specific meeting management technologies and support services are included in this $18.25M contract?
The provided data lacks specifics on the exact technologies and support services. A detailed statement of work (SOW) would be necessary to understand the scope, which could range from software licenses and maintenance to comprehensive support and integration services for virtual and in-person meetings.
What was the justification for not competing this contract under SAP, and what was the estimated cost savings or benefit of the chosen procurement method?
The justification for not competing under SAP is not provided. Typically, this occurs when the value exceeds SAP thresholds or specific circumstances necessitate a different approach. Without this justification, it's impossible to assess the impact on price discovery or potential cost savings for taxpayers.
How will the CDC ensure cost control and value for money with a Time and Materials contract of this magnitude?
The CDC will need robust oversight mechanisms, including a dedicated COR, to monitor labor hours, material costs, and contractor performance closely. Establishing clear performance metrics and milestones, along with regular reviews and audits, will be essential to manage costs and ensure the contractor delivers the expected value.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: NOT COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 1
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 609 INDEPENDENCE PKWY, CHESAPEAKE, VA, 23320
Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $24,873,668
Exercised Options: $18,253,341
Current Obligation: $18,253,341
Actual Outlays: $9,874,831
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Cost or Pricing Data: NO
Timeline
Start Date: 2024-01-01
Current End Date: 2026-12-31
Potential End Date: 2027-12-31 00:00:00
Last Modified: 2026-01-28
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