DOT Awards $209K for FY26 Maintenance & Regulatory Fees to TOTE Services, LLC
Contract Overview
Contract Amount: $209,406 ($209.4K)
Contractor: Tote Services, LLC
Awarding Agency: Department of Transportation
Start Date: 2025-11-07
End Date: 2026-11-30
Contract Duration: 388 days
Daily Burn Rate: $540/day
Competition Type: FULL AND OPEN COMPETITION
Pricing Type: COST NO FEE
Sector: Transportation
Official Description: CAPE TRINITY-TOTE SERVICES INCORPORATED-TRINITY26-1003A- FISCAL YEAR 26 MAINTENANCE & REPAIRS REGULATORY FEES & SUPPORT A IS AWARDED TO COVER REGULATOR FEES.
Place of Performance
Location: BEAUMONT, JEFFERSON County, TEXAS, 77701
State: Texas Government Spending
Plain-Language Summary
Department of Transportation obligated $209,406 to TOTE SERVICES, LLC for work described as: CAPE TRINITY-TOTE SERVICES INCORPORATED-TRINITY26-1003A- FISCAL YEAR 26 MAINTENANCE & REPAIRS REGULATORY FEES & SUPPORT A IS AWARDED TO COVER REGULATOR FEES. Key points: 1. Spending focuses on essential regulatory fees and support for maritime operations. 2. Competition was full and open, suggesting a competitive bidding process. 3. The contract value is relatively small, indicating a low financial risk. 4. The sector is Deep Sea Freight Transportation, vital for national commerce.
Value Assessment
Rating: good
The contract value of $209,406 for a one-year period appears reasonable for regulatory fees and support services. Benchmarking against similar contracts for maritime regulatory compliance and maintenance support would provide a more precise assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, which typically leads to better price discovery and potentially lower costs for the government. The use of a delivery order suggests it's part of a larger indefinite-delivery contract vehicle.
Taxpayer Impact: The direct taxpayer impact is minimal given the relatively small contract value, primarily covering necessary operational fees.
Public Impact
Ensures compliance with maritime regulations, supporting safe and legal operations. Supports the operational continuity of deep-sea freight transportation services. Maintains the integrity of regulatory fee collection and processing. Contributes to the overall efficiency of the Maritime Administration's oversight functions.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for scope creep if 'support' is broadly interpreted.
- Reliance on a single delivery order may limit long-term strategic flexibility.
Positive Signals
- Clear objective: covering regulatory fees.
- Competitive award process.
- Defined contract period.
Sector Analysis
This contract falls within the Deep Sea Freight Transportation sector, a critical component of the US economy. Spending benchmarks for regulatory fees and support services in this sector are typically tied to operational volume and regulatory requirements.
Small Business Impact
The data indicates this contract was awarded to TOTE SERVICES, LLC, and does not specify any small business participation. Further analysis would be needed to determine if small businesses were involved as subcontractors or if opportunities were missed.
Oversight & Accountability
The Department of Transportation, specifically the Maritime Administration, is responsible for oversight. The use of a delivery order under a potential IDIQ contract implies established oversight mechanisms are in place.
Related Government Programs
- Deep Sea Freight Transportation
- Department of Transportation Contracting
- Maritime Administration Programs
Risk Flags
- Potential for undefined scope in 'support' services.
- Lack of detail on specific regulatory fees.
- No explicit mention of small business subcontracting.
- Reliance on a single delivery order.
Tags
deep-sea-freight-transportation, department-of-transportation, tx, delivery-order, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Transportation awarded $209,406 to TOTE SERVICES, LLC. CAPE TRINITY-TOTE SERVICES INCORPORATED-TRINITY26-1003A- FISCAL YEAR 26 MAINTENANCE & REPAIRS REGULATORY FEES & SUPPORT A IS AWARDED TO COVER REGULATOR FEES.
Who is the contractor on this award?
The obligated recipient is TOTE SERVICES, LLC.
Which agency awarded this contract?
Awarding agency: Department of Transportation (Maritime Administration).
What is the total obligated amount?
The obligated amount is $209,406.
What is the period of performance?
Start: 2025-11-07. End: 2026-11-30.
What specific regulatory fees are covered under this contract, and how were they determined?
The contract specifies 'REGULATORY FEES & SUPPORT'. Without further detail, it's unclear which specific fees are included (e.g., vessel registration, environmental compliance, safety inspections). The determination of these fees likely stems from federal statutes and agency regulations governing maritime operations. A breakdown would clarify the exact nature of the spending.
What is the risk associated with the 'SUPPORT' component of this contract, given its open-ended nature?
The 'SUPPORT' aspect carries a risk of scope creep if not clearly defined. If it includes technical assistance, consulting, or operational support beyond basic administrative functions, the cost could escalate beyond the initial $209,406. Clear deliverables and performance metrics are crucial to mitigate this risk and ensure value for money.
How effective is the full and open competition process in ensuring cost-effectiveness for these types of regulatory fee contracts?
Full and open competition is generally effective in driving down costs for standard services. However, for contracts primarily covering mandated regulatory fees, the 'cost' component is often fixed by external regulations. Competition here likely focuses more on the efficiency and quality of the 'support' services provided, rather than negotiating the fee amounts themselves.
Industry Classification
NAICS: Transportation and Warehousing › Deep Sea, Coastal, and Great Lakes Water Transportation › Deep Sea Freight Transportation
Product/Service Code: OPERATION OF GOVT OWNED FACILITY › OPERATE GOVT OWNED BUILDINGS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Pricing Type: COST NO FEE (S)
Evaluated Preference: NONE
Contractor Details
Address: 10401 DEERWOOD PARK BLVD, JACKSONVILLE, FL, 32256
Business Categories: Category Business, Limited Liability Corporation, Not Designated a Small Business, Partnership or Limited Liability Partnership, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $209,406
Exercised Options: $209,406
Current Obligation: $209,406
Actual Outlays: $5,081
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 693JF725D000037
IDV Type: IDC
Timeline
Start Date: 2025-11-07
Current End Date: 2026-11-30
Potential End Date: 2026-11-30 00:00:00
Last Modified: 2026-04-06
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