Transportation awards $5.4M for facilities support services to TBP&JJ WORLDWIDE SERVICES LLC

Contract Overview

Contract Amount: $5,436,336 ($5.4M)

Contractor: Tbp&jj Worldwide Services LLC

Awarding Agency: Department of Transportation

Start Date: 2023-02-06

End Date: 2027-01-23

Contract Duration: 1,447 days

Daily Burn Rate: $3.8K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THE PURPOSE OF THIS TASK ORDER 1 IS TO ESTABLISH AND MAINTAIN A CONTRACTOR PROGRAM MANAGEMENT OFFICE (PMO) TO SUPPORT ALL CONTRACTOR ACTIVITIES UNDER THE CAMPUS MAINTENANCE CONTRACT (CMC). THE PMO WILL SERVE AS A CENTRALIZED SOURCE OF CURRENT AND H

Place of Performance

Location: GREAT NECK, NASSAU County, NEW YORK, 11024

State: New York Government Spending

Plain-Language Summary

Department of Transportation obligated $5.4 million to TBP&JJ WORLDWIDE SERVICES LLC for work described as: THE PURPOSE OF THIS TASK ORDER 1 IS TO ESTABLISH AND MAINTAIN A CONTRACTOR PROGRAM MANAGEMENT OFFICE (PMO) TO SUPPORT ALL CONTRACTOR ACTIVITIES UNDER THE CAMPUS MAINTENANCE CONTRACT (CMC). THE PMO WILL SERVE AS A CENTRALIZED SOURCE OF CURRENT AND H Key points: 1. Contract focuses on establishing and maintaining a Program Management Office (PMO) for broader Campus Maintenance Contract activities. 2. The PMO aims to centralize contractor activities and information flow. 3. Services are categorized under Facilities Support Services, indicating a focus on operational and maintenance aspects. 4. The contract is a Delivery Order under a larger contract, suggesting a phased or specific task-based approach. 5. The duration of the task order is approximately 4 years, aligning with long-term facility needs. 6. The contract type is Firm Fixed Price, which shifts cost risk to the contractor.

Value Assessment

Rating: fair

Benchmarking the value of this specific task order is challenging without knowing the scope of the broader Campus Maintenance Contract it supports. However, the award amount of $5.4 million over nearly four years for a PMO suggests a significant operational overhead. Without details on the PMO's specific functions and deliverables, it's difficult to assess if this represents good value for money compared to internal government management or alternative contracting approaches. The firm fixed-price nature provides cost certainty but requires careful scope definition to avoid change orders.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES.' This indicates that while full and open competition was intended, certain sources were excluded, potentially limiting the bidder pool. The specific reasons for exclusion are not detailed, making it difficult to assess the impact on competition. A limited competition can sometimes lead to higher prices if the pool of qualified bidders is small.

Taxpayer Impact: The exclusion of sources, even if justified, may have reduced competitive pressure, potentially leading to a less favorable price for taxpayers compared to a truly open competition.

Public Impact

The primary beneficiaries are the Department of Transportation's Maritime Administration, which will receive centralized program management support. The services delivered will ensure the effective management and coordination of contractor activities under the Campus Maintenance Contract. The geographic impact is likely focused on the facilities managed under the Campus Maintenance Contract, primarily in New York. Workforce implications include the personnel employed by TBP&JJ WORLDWIDE SERVICES LLC to staff the PMO, as well as potential impacts on government personnel overseeing the contract.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for increased administrative costs due to the establishment of a dedicated PMO.
Risk of scope creep if the PMO's responsibilities are not clearly defined and managed.
Dependence on a single contractor for critical program management functions.

Positive Signals

Centralized PMO can improve efficiency and coordination of maintenance activities.
Firm Fixed Price contract provides cost predictability for the government.
Long-term duration allows for stability in program management.

Sector Analysis

Facilities Support Services is a broad category encompassing a range of services related to the operation and maintenance of buildings and grounds. This contract, specifically for a Program Management Office (PMO), fits within the professional services segment of this sector. The market for facilities management is competitive, with many firms offering specialized services. The value of this specific task order, $5.4 million, is moderate within the context of large federal contracts, but its significance lies in its role supporting a larger maintenance effort.

Small Business Impact

The data indicates that small business participation (ss and sb fields) is false for this contract. This suggests that small businesses were not specifically targeted through set-asides for this particular task order. Therefore, there are no direct subcontracting implications for small businesses stemming from this award, nor is there an immediate positive impact on the small business ecosystem related to this specific contract.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of Transportation's Maritime Administration contracting officers and program managers. Accountability measures are inherent in the Firm Fixed Price contract type, requiring the contractor to deliver defined services within the agreed price. Transparency is generally facilitated through contract award databases like FPDS, though detailed operational performance data may not always be publicly available. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Campus Maintenance Contract
Facilities Management Services
Program Management Support
Federal Building Operations

Risk Flags

Limited Competition
Unclear PMO Scope
Lack of Performance Benchmarks

Frequently Asked Questions

What is this federal contract paying for?

Department of Transportation awarded $5.4 million to TBP&JJ WORLDWIDE SERVICES LLC. THE PURPOSE OF THIS TASK ORDER 1 IS TO ESTABLISH AND MAINTAIN A CONTRACTOR PROGRAM MANAGEMENT OFFICE (PMO) TO SUPPORT ALL CONTRACTOR ACTIVITIES UNDER THE CAMPUS MAINTENANCE CONTRACT (CMC). THE PMO WILL SERVE AS A CENTRALIZED SOURCE OF CURRENT AND H

Who is the contractor on this award?

The obligated recipient is TBP&JJ WORLDWIDE SERVICES LLC.

Which agency awarded this contract?

Awarding agency: Department of Transportation (Maritime Administration).

What is the total obligated amount?

The obligated amount is $5.4 million.

What is the period of performance?

Start: 2023-02-06. End: 2027-01-23.

What is the specific scope of work for the Program Management Office (PMO) under this task order?

The provided data indicates the PMO's purpose is to 'establish and maintain a contractor program management office (PMO) to support all contractor activities under the Campus Maintenance Contract (CMC).' It will 'serve as a centralized source of current and historical information.' However, the specific deliverables, reporting requirements, team size, and detailed responsibilities of the PMO are not elaborated in the summary data. A deeper dive into the Statement of Work (SOW) for this task order would be necessary to fully understand the PMO's functions, such as budget tracking, schedule management, risk assessment, quality assurance, and communication facilitation for the broader CMC.

How does the $5.4 million cost compare to similar PMO contracts for facilities support services?

Directly comparing the $5.4 million cost for this PMO task order to similar contracts is difficult without more specific benchmarking data. The cost of a PMO is highly dependent on the size and complexity of the contract it supports, the number of personnel required, and the specific services rendered. For a contract spanning nearly four years (1447 days), $5.4 million translates to approximately $1.4 million per year, or roughly $117,000 per month. This figure needs to be evaluated against the total value and scope of the underlying Campus Maintenance Contract. If the CMC is a multi-hundred-million-dollar effort, this PMO cost might be considered reasonable. Conversely, if the CMC is smaller, this cost could be on the higher side. Industry standards for PMO overhead often range from 5% to 15% of the total contract value, but this can vary significantly.

What are the key performance indicators (KPIs) used to measure the success of the PMO?

The provided data does not specify the Key Performance Indicators (KPIs) for this task order. Typically, for a PMO supporting a facilities maintenance contract, KPIs would focus on aspects like the efficiency of contractor operations, adherence to schedules and budgets for maintenance tasks, response times for service requests, quality of completed work, and effective communication and reporting. Success would also be measured by the PMO's ability to proactively identify and mitigate risks, manage resources effectively, and ensure compliance with contract terms. The specific KPIs would be detailed in the Performance Work Statement (PWS) or Statement of Work (SOW) associated with the task order.

What is the track record of TBP&JJ WORLDWIDE SERVICES LLC in managing similar federal contracts?

Information regarding the specific track record of TBP&JJ WORLDWIDE SERVICES LLC in managing similar federal contracts is not detailed in the provided summary data. To assess their capabilities, one would need to examine their past performance on federal contracts, particularly those involving facilities support services and program management. This would involve reviewing past performance evaluations, checking for any contract disputes or terminations, and understanding the scale and complexity of projects they have successfully managed. Agencies often use past performance information as a key factor in source selection, so understanding this contractor's history is crucial for evaluating the risk associated with this award.

How does the 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES' approach impact potential cost savings for the government?

The 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES' approach implies that while the initial intent was open competition, certain potential bidders were disqualified or excluded based on specific criteria. This exclusion, if not carefully justified and narrowly applied, can limit the number of competitive bids received. A smaller pool of bidders may lead to reduced price competition, potentially resulting in higher costs for the government compared to a scenario where all qualified sources could participate. The extent of cost savings impact depends heavily on the reasons for exclusion and the remaining number of viable, competitive bidders.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 693JF722R000007

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 215 DEPOT CT, 3RD FL, LEESBURG, VA, 20175

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Hispanic American Owned Business, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $6,778,519

Exercised Options: $6,778,519

Current Obligation: $5,436,336

Actual Outlays: $4,018,881

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 693JF723D000002

IDV Type: IDC

Timeline