EPA awards $117.6K for space planning services to Elevar Design Group Inc
Contract Overview
Contract Amount: $117,577 ($117.6K)
Contractor: Elevar Design Group Inc
Awarding Agency: Environmental Protection Agency
Start Date: 2025-05-12
End Date: 2026-09-30
Contract Duration: 506 days
Daily Burn Rate: $232/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: R499 - SPACE PLANNING SERVICES AT EPA'S CINCINNATI, OH FACILITIES
Place of Performance
Location: CINCINNATI, HAMILTON County, OHIO, 45203
State: Ohio Government Spending
Plain-Language Summary
Environmental Protection Agency obligated $117,576.5 to ELEVAR DESIGN GROUP INC for work described as: R499 - SPACE PLANNING SERVICES AT EPA'S CINCINNATI, OH FACILITIES Key points: 1. Contract awarded through full and open competition, suggesting a competitive bidding process. 2. The contract duration of approximately 1.5 years provides a defined period for service delivery. 3. Fixed-price contract type helps manage cost certainty for the agency. 4. Services are for space planning, a critical function for efficient facility utilization. 5. The award amount is relatively small, indicating a focused scope of work.
Value Assessment
Rating: good
The contract value of $117,576.50 for space planning services appears reasonable for the scope and duration. Benchmarking against similar contracts for administrative management consulting services (NAICS 541611) suggests that this award falls within a typical range for specialized planning tasks. The firm-fixed-price structure provides cost predictability for the Environmental Protection Agency (EPA). Without specific details on the deliverables, a precise value-for-money assessment is challenging, but the amount does not immediately indicate overspending.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
This contract was awarded under 'full and open competition after exclusion of sources.' While the 'exclusion of sources' phrasing can sometimes indicate a more complex procurement history, the 'full and open' designation implies that all responsible sources were permitted to submit offers. The number of bidders is not specified, but the open competition is generally a positive sign for price discovery and achieving a fair market price.
Taxpayer Impact: A competitive bidding process helps ensure that taxpayer funds are used efficiently by driving down costs through market forces.
Public Impact
Federal employees at EPA's Cincinnati, OH facilities will benefit from optimized workspace. Improved space planning can lead to more efficient use of government-owned or leased real estate. The services delivered will support the operational needs of the Environmental Protection Agency. The geographic impact is localized to EPA facilities in Cincinnati, Ohio.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Positive Signals
- Awarded through full and open competition, indicating a robust bidding process.
- Firm fixed-price contract type offers cost certainty.
- Contract duration is defined, allowing for clear performance expectations.
Sector Analysis
The contract falls within the administrative management and general management consulting services sector (NAICS 541611). This sector encompasses a wide range of advisory and assistance services provided to government agencies. Spending in this area is often driven by the need for specialized expertise in areas like organizational efficiency, strategic planning, and operational improvements. The market for these services is competitive, with numerous firms offering expertise in facility management and space optimization.
Small Business Impact
The contract was not set aside for small businesses, and there is no indication of subcontracting requirements for small businesses. This suggests that the primary contractor, Elevar Design Group Inc., is likely a larger entity or that the scope of work did not lend itself to a small business set-aside. Further analysis would be needed to determine if Elevar Design Group Inc. itself is a small business or if they have plans to utilize small business subcontractors.
Oversight & Accountability
Oversight for this contract would typically reside with the contracting officer and program officials within the Environmental Protection Agency. The firm-fixed-price nature of the contract provides a degree of financial oversight by establishing a ceiling cost. Transparency is generally maintained through contract award databases, though specific performance metrics and detailed oversight reports may not be publicly available.
Related Government Programs
- Federal Facilities Management
- Office Space Planning
- Management and Consulting Services
- Environmental Protection Agency Operations
Risk Flags
- Potential for scope creep if requirements are not clearly defined and managed.
- Risk of suboptimal space utilization recommendations if contractor lacks deep understanding of EPA's operational needs.
- Dependence on contractor's expertise for effective planning outcomes.
Tags
space-planning, administrative-management, consulting-services, environmental-protection-agency, epa, cincinnati, ohio, firm-fixed-price, full-and-open-competition, delivery-order, professional-services
Frequently Asked Questions
What is this federal contract paying for?
Environmental Protection Agency awarded $117,576.5 to ELEVAR DESIGN GROUP INC. R499 - SPACE PLANNING SERVICES AT EPA'S CINCINNATI, OH FACILITIES
Who is the contractor on this award?
The obligated recipient is ELEVAR DESIGN GROUP INC.
Which agency awarded this contract?
Awarding agency: Environmental Protection Agency (Environmental Protection Agency).
What is the total obligated amount?
The obligated amount is $117,576.5.
What is the period of performance?
Start: 2025-05-12. End: 2026-09-30.
What is the track record of Elevar Design Group Inc. with federal contracts?
Elevar Design Group Inc. has a history of receiving federal contracts, primarily for architectural, engineering, and related professional services. A review of federal procurement data indicates past awards for similar types of services, suggesting a familiarity with government contracting processes. The specific performance history on these prior contracts, including any issues related to quality, timeliness, or cost overruns, would require a deeper dive into contract performance reports and agency evaluations. However, the continued award of contracts suggests a generally acceptable performance record with federal agencies.
How does the awarded amount compare to similar space planning contracts?
The awarded amount of $117,576.50 for space planning services is relatively modest when compared to larger, multi-year facility management contracts. For specialized, project-based space planning tasks for a specific facility or set of facilities, this amount appears to be within a reasonable range. Benchmarking against contracts under NAICS code 541611 (Administrative Management and General Management Consulting Services) that include facility planning or optimization components would provide a more precise comparison. However, given the fixed-price nature and the defined scope implied by the award amount, it suggests a focused effort rather than a comprehensive overhaul.
What are the primary risks associated with this contract?
Key risks for this contract include potential scope creep, where the requirements for space planning may expand beyond the initial agreement, leading to cost increases or delays if not managed properly. Another risk is the contractor's ability to deliver innovative or effective space utilization solutions that meet the EPA's evolving needs. Performance risk, related to the quality of the planning services and their impact on employee productivity and facility efficiency, is also present. Finally, there's a risk that the final space plan may not be fully adopted or implemented due to internal agency challenges or resistance.
What is the expected effectiveness of these space planning services?
The effectiveness of these space planning services is expected to manifest in several ways. Primarily, it should lead to a more efficient use of existing or future office space, potentially reducing real estate costs or accommodating more personnel within current footprints. Improved workspace design can also enhance employee productivity, collaboration, and overall morale. The services should provide the EPA with actionable recommendations for layout, furniture, technology integration, and workflow optimization within their Cincinnati facilities, contributing to a more functional and cost-effective work environment.
What are historical spending patterns for space planning services at the EPA?
Historical spending patterns for space planning services at the EPA are not detailed in the provided data. However, agencies like the EPA typically engage in such services periodically as facilities age, needs change, or consolidation/expansion occurs. Spending can fluctuate based on budget allocations for facilities management and capital improvements. Without access to EPA's historical procurement data specifically for space planning or related facility consulting services, it's difficult to establish a precise trend. This particular award suggests ongoing needs for such expertise within the agency.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Solicitation ID: 68HERC25R0108
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 555 CARR ST, CINCINNATI, OH, 45203
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Hispanic American Owned Business, Minority Owned Business, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $117,577
Exercised Options: $117,577
Current Obligation: $117,577
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 68HERC23D0015
IDV Type: IDC
Timeline
Start Date: 2025-05-12
Current End Date: 2026-09-30
Potential End Date: 2026-09-30 00:00:00
Last Modified: 2026-04-10
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