GSA awards $14,274 contract for chiller valve rebuild, highlighting facilities support services

Contract Overview

Contract Amount: $14,274 ($14.3K)

Contractor: South Dade AIR Conditioning & Refrigeration Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-07

End Date: 2026-06-06

Contract Duration: 60 days

Daily Burn Rate: $238/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: CHILLER SLIDE VALVE REBUILD AT THE HANLEY FEDERAL BUILDING

Place of Performance

Location: SYRACUSE, ONONDAGA County, NEW YORK, 13202

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $14,274.19 to SOUTH DADE AIR CONDITIONING & REFRIGERATION INC for work described as: CHILLER SLIDE VALVE REBUILD AT THE HANLEY FEDERAL BUILDING Key points: 1. Contract value appears reasonable for specialized maintenance services. 2. Full and open competition suggests a competitive bidding process. 3. Fixed-price contract type mitigates cost overrun risks. 4. Contract duration is short, indicating a focused scope of work. 5. Services fall under facilities support, a critical operational category. 6. Awardee has experience in HVAC and refrigeration services.

Value Assessment

Rating: good

The contract value of $14,274 for a chiller slide valve rebuild is within a reasonable range for specialized mechanical services. Benchmarking against similar HVAC maintenance contracts for federal facilities suggests this price is competitive, especially considering the fixed-price nature which caps potential overruns. The General Services Administration (GSA) typically manages a large portfolio of buildings, and such maintenance is essential for operational continuity and energy efficiency.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. While the specific number of bidders is not provided, this method generally fosters a competitive environment, leading to better price discovery and potentially lower costs for the government. The GSA's standard procurement practices aim to maximize competition for services like facilities maintenance.

Taxpayer Impact: Full and open competition ensures that taxpayer dollars are used efficiently by encouraging multiple vendors to offer their best pricing and service, leading to a more cost-effective outcome for this essential building maintenance.

Public Impact

Federal building occupants in New York benefit from reliable HVAC system performance. The contract ensures the continued operation of critical cooling infrastructure. Maintenance services support the General Services Administration's mission to manage federal property. Local skilled technicians specializing in HVAC repair are likely engaged for the service.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific bidder count prevents a full assessment of competitive intensity.
No detailed performance metrics provided to gauge service quality beyond completion.

Positive Signals

Fixed-price contract limits financial risk for the government.
Awardee's specialization in refrigeration suggests relevant expertise.
Full and open competition is a positive indicator of market engagement.

Sector Analysis

This contract falls within the Facilities Support Services sector, a broad category encompassing maintenance, repair, and operational services for commercial and institutional buildings. The market for these services is substantial, driven by the ongoing need to maintain aging infrastructure and ensure operational efficiency. Comparable spending benchmarks for HVAC maintenance in federal buildings vary widely based on building size, complexity, and geographic location, but specialized component repairs like this are a routine part of asset management.

Small Business Impact

The contract was not set aside for small businesses, and the awardee, SOUTH DADE AIR CONDITIONING & REFRIGERATION INC, is not explicitly identified as a small business in the provided data. There is no information on subcontracting requirements. This suggests that the competition was open to all business sizes, and the primary focus was on securing the most competitive offer for the required specialized service.

Oversight & Accountability

The General Services Administration (GSA) generally has robust oversight mechanisms for its contracts, including performance monitoring and payment verification. As a fixed-price contract, the primary accountability lies in the successful completion of the specified work within the agreed-upon price. Transparency is typically maintained through contract award databases, although specific details on the bidding process and evaluation criteria may not always be publicly accessible.

Related Government Programs

Federal Building Maintenance Contracts
HVAC System Repair and Maintenance
Facilities Support Services
General Services Administration Procurement

Risk Flags

Limited information on bidder count
No specific performance metrics provided

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $14,274.19 to SOUTH DADE AIR CONDITIONING & REFRIGERATION INC. CHILLER SLIDE VALVE REBUILD AT THE HANLEY FEDERAL BUILDING

Who is the contractor on this award?

The obligated recipient is SOUTH DADE AIR CONDITIONING & REFRIGERATION INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $14,274.19.

What is the period of performance?

Start: 2026-04-07. End: 2026-06-06.

What is the typical cost range for a chiller slide valve rebuild in federal facilities?

The typical cost range for a chiller slide valve rebuild in federal facilities can vary significantly based on factors such as the size and type of chiller, the complexity of the valve assembly, the specific location of the facility, and prevailing labor rates. However, for a specialized service like this, a contract value around $14,000, as seen in this GSA award, is generally considered within a reasonable and competitive range. This price point reflects the specialized skills, parts, and time required for such a repair, aiming to restore optimal functionality and efficiency to a critical component of the building's cooling system.

How does the 'Full and Open Competition' impact the value for taxpayers on this contract?

Full and open competition is designed to maximize the number of potential bidders, thereby fostering a competitive environment. For taxpayers, this typically translates into better value because multiple companies vie for the contract, driving down prices and encouraging innovation in service delivery. When a contract is competed openly, the government is more likely to receive bids that reflect fair market value, reducing the risk of overpayment. This approach ensures that the selected contractor offers the best combination of price and quality, ultimately conserving taxpayer funds.

What are the potential risks associated with a fixed-price contract for HVAC maintenance?

While fixed-price contracts are generally favored for controlling costs, potential risks for HVAC maintenance can include the contractor cutting corners on quality to maintain profitability if unforeseen issues arise or if the initial scope was underestimated. However, for a well-defined task like a chiller slide valve rebuild, the risk is relatively low. The primary risk is that the contractor may not have the necessary expertise to complete the job efficiently, leading to delays or subpar repairs, though the fixed price limits the financial exposure for the government. Robust inspection and acceptance criteria are crucial to mitigate these risks.

What is the significance of the contract being for 'Facilities Support Services'?

The classification of this contract under 'Facilities Support Services' (NAICS code 561210) signifies its role in the essential upkeep and operational management of federal buildings. This broad category encompasses a wide range of activities, including maintenance, repair, cleaning, and security, all crucial for ensuring that government facilities are safe, functional, and efficient. Contracts within this sector represent a significant portion of federal spending, reflecting the government's commitment to maintaining its vast real estate portfolio and providing a conducive environment for federal operations.

How does the short contract duration (60 days) affect the assessment of this award?

The short contract duration of 60 days suggests that this award is for a specific, time-bound task – the rebuild of a chiller slide valve – rather than ongoing maintenance. This focused scope is typical for repair and replacement projects. For taxpayers, a shorter duration generally means less overall financial commitment and a quicker resolution of the specific issue, minimizing disruption. It also allows the agency to re-evaluate needs and potentially re-compete the service if required, ensuring continued cost-effectiveness and access to current market rates.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 14510 SW 284TH ST, HOMESTEAD, FL, 33033

Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, HUBZone Firm, Minority Owned Business, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $14,274

Exercised Options: $14,274

Current Obligation: $14,274

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PC0823A0001

IDV Type: BPA

Timeline