VA awards $1.4M HVAC maintenance contract to J3 Enterprise LLC for Saratoga National Cemetery

Contract Overview

Contract Amount: $14,051 ($14.1K)

Contractor: J3 Enterprise LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-06

End Date: 2027-04-05

Contract Duration: 364 days

Daily Burn Rate: $39/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THE SARATOGA NATIONAL CEMETERY IS IN NEED OF HVAC PREVENTATIVE MAINTENANCE SERVICES FOR A PERIOD OF A BASE PLUS FOUR OPTION YEARS. THE POP: 4/6/2026 - 4/5/2027. SEE SCHEDULE. WAGE DETERMINATION: 2015-4143, REV 33, DATED: 12-03-2026.

Place of Performance

Location: SCHUYLERVILLE, SARATOGA County, NEW YORK, 12871

State: New York Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $14,050.8 to J3 ENTERPRISE LLC for work described as: THE SARATOGA NATIONAL CEMETERY IS IN NEED OF HVAC PREVENTATIVE MAINTENANCE SERVICES FOR A PERIOD OF A BASE PLUS FOUR OPTION YEARS. THE POP: 4/6/2026 - 4/5/2027. SEE SCHEDULE. WAGE DETERMINATION: 2015-4143, REV 33, DATED: 12-03-2026. Key points: 1. Contract focuses on essential preventative maintenance for HVAC systems, ensuring operational readiness. 2. Awarded under Simplified Acquisition Procedures (SAP), suggesting a focus on cost-effectiveness for smaller procurements. 3. The contract duration of one base year with potential for four option years allows for flexibility and sustained service. 4. Wage determination is tied to a specific SCA wage determination, ensuring fair labor practices. 5. The contract is a Firm Fixed Price type, providing cost certainty for the government. 6. Geographic focus on Saratoga, NY, indicates localized service delivery.

Value Assessment

Rating: good

The contract value of approximately $1.4 million over one year appears reasonable for HVAC preventative maintenance services at a national cemetery. Benchmarking against similar contracts for facilities of comparable size and complexity would provide a more precise value assessment. The firm fixed-price structure helps manage cost predictability.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under Simplified Acquisition Procedures (SAP), which typically allows for a broader range of competition than micro-purchases but is streamlined compared to full and open competition for larger contracts. The number of bidders (3) indicates a moderate level of competition for this type of service and contract value.

Taxpayer Impact: The use of SAP and moderate competition suggests a balance between achieving a competitive price and efficient procurement for a service valued under the SAP threshold.

Public Impact

Veterans and visitors to Saratoga National Cemetery will benefit from a well-maintained and comfortable environment due to reliable HVAC operations. Essential services include preventative maintenance, inspections, and necessary repairs to ensure the continuous functioning of heating, ventilation, and air conditioning systems. The geographic impact is localized to Saratoga, New York, where the national cemetery is situated. The contract supports skilled labor in the HVAC trade within the local region.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if unforeseen major repairs are required beyond preventative maintenance.
Dependence on a single contractor for critical infrastructure maintenance could pose a risk if performance issues arise.

Positive Signals

Firm Fixed Price contract provides cost certainty.
Clear definition of services through preventative maintenance schedule.
Contract duration allows for stable service provision.
Use of a specific wage determination ensures fair labor standards.

Sector Analysis

The HVAC services market is a significant sector supporting government facilities. This contract falls within the broader construction and facilities maintenance industry. Spending on preventative maintenance for critical infrastructure like national cemeteries is a standard government practice to ensure longevity and operational efficiency of assets. Comparable spending can vary widely based on facility size and system complexity.

Small Business Impact

This contract was not specifically set aside for small businesses, and the data indicates the awardee is J3 Enterprise LLC. Further analysis would be needed to determine if J3 Enterprise LLC qualifies as a small business. There is no explicit information on subcontracting plans for small businesses within this data.

Oversight & Accountability

Oversight for this contract would typically reside with the Department of Veterans Affairs contracting officer and program managers. Accountability is ensured through the firm fixed-price contract terms and performance expectations. Transparency is facilitated by the public nature of federal contract awards, though detailed performance metrics are not publicly disclosed.

Related Government Programs

National Cemetery Administration Operations
Federal Facilities Maintenance Contracts
HVAC Services Procurement
Department of Veterans Affairs Contracts

Risk Flags

Potential for price increase in option years.
Dependence on contractor performance for critical infrastructure.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $14,050.8 to J3 ENTERPRISE LLC. THE SARATOGA NATIONAL CEMETERY IS IN NEED OF HVAC PREVENTATIVE MAINTENANCE SERVICES FOR A PERIOD OF A BASE PLUS FOUR OPTION YEARS. THE POP: 4/6/2026 - 4/5/2027. SEE SCHEDULE. WAGE DETERMINATION: 2015-4143, REV 33, DATED: 12-03-2026.

Who is the contractor on this award?

The obligated recipient is J3 ENTERPRISE LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $14,050.8.

What is the period of performance?

Start: 2026-04-06. End: 2027-04-05.

What is the historical spending pattern for HVAC maintenance at Saratoga National Cemetery?

Historical spending data for HVAC maintenance specifically at Saratoga National Cemetery is not provided in the current data extract. To assess historical patterns, one would need to query federal procurement databases (like FPDS or USASpending) for previous contracts awarded to this cemetery or the VA for similar services. Analyzing past award values, contract durations, and the number of bidders over several fiscal years would reveal trends in cost, competition, and contractor performance, providing context for the current award's value and terms.

How does the awarded price compare to market rates for similar HVAC preventative maintenance services?

A precise comparison to market rates requires detailed knowledge of the specific HVAC systems at Saratoga National Cemetery, the scope of preventative maintenance tasks, and prevailing labor/material costs in the Saratoga, NY region. However, the contract value of approximately $1.4 million for a one-year period (base year) for a national cemetery suggests a potentially moderate to high cost, depending on the complexity and age of the systems. Benchmarking against industry cost guides (e.g., RSMeans) or analyzing recent solicitations and awards for similar facilities managed by other agencies (like GSA or Army Corps of Engineers) would be necessary for a robust market rate assessment.

What is J3 Enterprise LLC's track record with the Department of Veterans Affairs or other federal agencies?

The provided data indicates J3 Enterprise LLC is the awardee. To assess their track record, a review of their past performance on federal contracts, particularly with the Department of Veterans Affairs (VA), is crucial. This would involve searching federal procurement databases for previous awards to J3 Enterprise LLC, examining past performance evaluations (if available), and looking for any history of contract disputes, terminations, or significant performance issues. A strong performance history with the VA or similar agencies would indicate lower risk for this current contract.

What are the key performance indicators (KPIs) for this HVAC maintenance contract?

Key Performance Indicators (KPIs) for this HVAC preventative maintenance contract are not explicitly detailed in the provided data. However, typical KPIs for such services often include response times for emergency service calls, adherence to preventative maintenance schedules, system uptime percentages, energy efficiency metrics, and customer satisfaction ratings from facility management. The contract likely includes a Performance Work Statement (PWS) that outlines specific deliverables and standards, against which J3 Enterprise LLC's performance would be measured.

What is the potential risk associated with the duration and option years of this contract?

The contract includes a base period of one year with four option years, totaling up to five years. The primary risk associated with option years is that the government may not exercise them, leading to a need for re-competition and potential service disruption. Conversely, if the contractor's performance is unsatisfactory, the government is not obligated to exercise the options. Risks also include potential price increases in option years if not adequately negotiated or capped in the base contract, and the possibility of contractor performance degradation over a longer period if oversight is lax.

Industry Classification

NAICS: Construction › Building Equipment Contractors › Plumbing, Heating, and Air-Conditioning Contractors

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C78626Q50085

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1235 JUSTIN AVE, GLENDALE, CA, 91201

Business Categories: Asian Pacific American Owned Business, Category Business, Minority Owned Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $77,640

Exercised Options: $14,051

Current Obligation: $14,051

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline