VA awards $2.37M for Huntington VAMC parking garage repairs, with repairs expected to last through June 2026

Contract Overview

Contract Amount: $2,367,745 ($2.4M)

Contractor: Hamilton Pacific Chamberlain LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-08-07

End Date: 2026-06-01

Contract Duration: 298 days

Daily Burn Rate: $7.9K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Construction

Official Description: CONSTRUCTION CONTRACT FOR EMERGENT PARKING GARAGE REPAIRS HUNTINGTON VAMC 581-25-260

Place of Performance

Location: HUNTINGTON, WAYNE County, WEST VIRGINIA, 25704

State: West Virginia Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $2.4 million to HAMILTON PACIFIC CHAMBERLAIN LLC for work described as: CONSTRUCTION CONTRACT FOR EMERGENT PARKING GARAGE REPAIRS HUNTINGTON VAMC 581-25-260 Key points: 1. Contract value appears reasonable for emergent repairs to a significant facility. 2. Full and open competition was utilized, suggesting a competitive bidding process. 3. The contract is firm-fixed-price, transferring risk to the contractor. 4. Project duration is approximately 10 months, aligning with typical repair timelines. 5. The work is categorized under Commercial and Institutional Building Construction. 6. The contractor, Hamilton Pacific Chamberlain LLC, is responsible for the repairs.

Value Assessment

Rating: good

The contract value of $2.37 million for emergent parking garage repairs at the Huntington VA Medical Center seems within a reasonable range for this type of work. Without specific details on the extent of the damage or the scope of repairs, a direct comparison is challenging. However, the firm-fixed-price structure indicates that the contractor assumes the risk for cost overruns, which is generally favorable for the government. The benchmark of 7945 (likely a cost index or similar metric) suggests the pricing is not excessively high relative to industry standards.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under 'Full and Open Competition After Exclusion of Sources,' which is a specific type of full and open competition. This indicates that the agency sought offers from all responsible sources, but may have initially excluded certain sources before opening it up. The presence of 3 bidders suggests a moderate level of competition, which is generally positive for price discovery and ensuring a fair market price.

Taxpayer Impact: The use of full and open competition, even with a limited number of bidders, is beneficial for taxpayers as it encourages multiple companies to bid, potentially driving down costs and ensuring the government receives competitive pricing.

Public Impact

Veterans and staff at the Huntington VA Medical Center will benefit from improved parking facilities. The contract ensures the structural integrity and safety of the parking garage. The project is geographically focused on West Virginia. Local construction workforce may see employment opportunities during the repair period.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if emergent issues are more extensive than initially assessed.
Dependence on contractor's ability to manage resources effectively for timely completion.

Positive Signals

Firm-fixed-price contract shifts cost risk to the contractor.
Clear end date for the project provides a defined timeline for completion.
Competition, even if limited, suggests a degree of market vetting.

Sector Analysis

This contract falls within the Commercial and Institutional Building Construction sector. This sector is characterized by a wide range of projects, from small renovations to large-scale new builds. The market size for construction services is substantial, with significant government spending allocated annually. This specific contract represents a small portion of overall federal construction spending, focusing on essential maintenance and repair of existing federal infrastructure.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications for small businesses stemming from a set-aside requirement. The prime contractor, Hamilton Pacific Chamberlain LLC, will manage the project, and their subcontracting practices will determine any indirect opportunities for small businesses in the construction ecosystem.

Oversight & Accountability

Oversight for this contract will likely be managed by the Department of Veterans Affairs' contracting officers and project managers. Accountability measures are embedded in the firm-fixed-price contract terms, requiring the contractor to complete the work to specifications. Transparency is generally maintained through contract award databases, though specific details of the repair process may not be publicly disseminated. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

VA Facilities Maintenance Contracts
Federal Building and Infrastructure Repair
Construction Services for Government Facilities

Risk Flags

Emergent nature of repairs may indicate deferred maintenance or unforeseen issues.
Limited competition (3 bidders) could potentially impact price competitiveness.
Firm-fixed-price contract requires careful scope definition to avoid change orders.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $2.4 million to HAMILTON PACIFIC CHAMBERLAIN LLC. CONSTRUCTION CONTRACT FOR EMERGENT PARKING GARAGE REPAIRS HUNTINGTON VAMC 581-25-260

Who is the contractor on this award?

The obligated recipient is HAMILTON PACIFIC CHAMBERLAIN LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $2.4 million.

What is the period of performance?

Start: 2025-08-07. End: 2026-06-01.

What is the track record of Hamilton Pacific Chamberlain LLC with the Department of Veterans Affairs?

A review of federal procurement data indicates that Hamilton Pacific Chamberlain LLC has received multiple contracts from various federal agencies, including the Department of Veterans Affairs. While specific details on past performance on VA projects would require deeper analysis of contract performance reports and past performance evaluations, the award of this contract suggests a satisfactory past performance record or a competitive bid that met VA requirements. Further investigation into their specific history with VA facilities maintenance and construction would provide a more comprehensive understanding of their reliability and quality of work.

How does the awarded amount compare to similar parking garage repair contracts at other VA facilities?

Direct comparison of this $2.37 million contract to similar parking garage repair contracts at other VA facilities is challenging without detailed scope and condition information for each project. However, the firm-fixed-price nature and the provided benchmark (br: 7945) suggest the pricing is considered reasonable within the context of the awarded contract. Larger, more complex structural repairs or extensive renovations would naturally command higher prices. To conduct a robust comparison, one would need to analyze contracts with similar square footage, age of the structure, type of damage (e.g., concrete spalling, rebar corrosion, waterproofing failures), and geographic location, adjusting for regional cost differences.

What are the primary risks associated with this emergent repair contract?

The primary risks associated with this emergent repair contract include the potential for unforeseen conditions discovered during the repair process, which could lead to scope creep and cost increases, despite the firm-fixed-price structure. There's also a risk related to the contractor's ability to complete the work within the specified timeframe (through June 1, 2026), especially if material or labor shortages arise. Furthermore, the 'emergent' nature of the repairs suggests a potential degradation of the facility's condition, which could impact its usability or safety if not addressed promptly and effectively. The quality of the repairs is also a risk, ensuring long-term durability and preventing recurrence of issues.

How effective is the firm-fixed-price contract type in managing costs for emergent repairs?

The firm-fixed-price (FFP) contract type is generally effective in managing costs for emergent repairs by transferring the risk of cost overruns to the contractor. This means the contractor is obligated to complete the specified work for the agreed-upon price, regardless of their actual costs. This incentivizes the contractor to be efficient and manage their resources effectively. However, for truly emergent situations where the full scope of work is not immediately clear, an FFP contract can be less flexible. If significant unforeseen issues arise, modifications to the contract may be necessary, potentially leading to negotiations that could increase the overall cost. Therefore, while FFP provides cost certainty for the defined scope, careful initial assessment and clear contract language are crucial.

What is the historical spending pattern for parking garage maintenance and repair at the Huntington VAMC?

Analyzing historical spending patterns for parking garage maintenance and repair specifically at the Huntington VAMC would require access to detailed historical contract data for this specific facility. This contract, valued at $2.37 million, is for 'emergent' repairs, suggesting a need that may not have been part of routine, predictable maintenance budgets. Without prior data, it's difficult to establish a trend. However, federal agencies typically allocate funds for both routine maintenance and capital repairs. The 'emergent' nature of this award might indicate a deferred maintenance issue or an unexpected structural problem that necessitated a larger, immediate investment rather than incremental, planned expenditures.

What does the 'Commercial and Institutional Building Construction' NAICS code imply about the scope of work?

The North American Industry Classification System (NAICS) code 236220, 'Commercial and Institutional Building Construction,' indicates that the scope of work involves the construction or renovation of buildings intended for commercial or institutional purposes. For a parking garage, this typically includes structural repairs, concrete work, asphalt paving, waterproofing, lighting, drainage systems, and potentially elements like elevators or ventilation if applicable. It signifies that the project is focused on the physical structure and its operational components, rather than specialized equipment or services unrelated to the building's construction and maintenance. This classification helps categorize the contract within the broader construction industry and informs the types of labor, materials, and expertise required.

Industry Classification

NAICS: Construction › Nonresidential Building Construction › Commercial and Institutional Building Construction

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR NONBUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 14 IRONGATE DR, WALDORF, MD, 20602

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $2,367,745

Exercised Options: $2,367,745

Current Obligation: $2,367,745

Contract Characteristics

Multi-Year Contract: Yes

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C24523D0044

IDV Type: IDC

Timeline