National Gallery of Art Awards $334K Canon BPA Call for Copiers Under Full and Open Competition
Contract Overview
Contract Amount: $334,540 ($334.5K)
Contractor: Canon U.S.A., Inc.
Awarding Agency: National Gallery of Art
Start Date: 2026-04-01
End Date: 2027-03-31
Contract Duration: 364 days
Daily Burn Rate: $919/day
Competition Type: FULL AND OPEN COMPETITION
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: OY3 PHOTOCOPIER CONTRACT
Place of Performance
Location: ARLINGTON, ARLINGTON County, VIRGINIA, 22203
State: Virginia Government Spending
Plain-Language Summary
National Gallery of Art obligated $334,540.08 to CANON U.S.A., INC. for work described as: OY3 PHOTOCOPIER CONTRACT Key points: 1. Contract Value: $334,540.08 for a 364-day period. 2. Competition: Awarded via BPA Call under full and open competition. 3. Risk: Firm Fixed Price contract mitigates cost escalation risk. 4. Sector: Primarily IT hardware procurement, supporting administrative functions.
Value Assessment
Rating: good
The contract value appears reasonable for a one-year period for photocopier equipment, especially considering it's a BPA call which often leverages pre-negotiated pricing. Benchmarking against similar government-wide contracts for office equipment would provide a more precise assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, indicating a robust price discovery process. The use of a BPA call suggests that multiple vendors likely competed for this specific task order, driving competitive pricing.
Taxpayer Impact: The use of full and open competition and a BPA call structure likely ensures taxpayer funds are used efficiently for necessary equipment.
Public Impact
Ensures operational continuity for the National Gallery of Art's administrative and potentially public-facing services. Provides access to modern photocopying technology for document reproduction and dissemination. Supports the agency's mission by facilitating efficient information management.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for vendor lock-in if not managed proactively.
- Reliance on a single vendor for critical equipment.
Positive Signals
- Full and open competition ensures best value.
- Firm Fixed Price contract provides cost certainty.
- BPA Call mechanism allows for streamlined procurement.
Sector Analysis
This contract falls within the IT hardware and services sector, specifically for office equipment. Government spending on photocopiers and related services is common across agencies to support daily operations, with significant market competition among major manufacturers.
Small Business Impact
While the contract was awarded to Canon U.S.A., Inc., a large business, the use of a BPA call could potentially allow for subcontracting opportunities for small businesses, though this is not explicitly stated. Further analysis would be needed to determine any direct small business participation.
Oversight & Accountability
The National Gallery of Art's contracting office is responsible for oversight. The BPA call structure, awarded under full and open competition, suggests adherence to procurement regulations. Post-award monitoring would ensure performance and compliance.
Related Government Programs
- Photographic and Photocopying Equipment Manufacturing
- National Gallery of Art Contracting
- National Gallery of Art Programs
Risk Flags
- Potential for vendor lock-in.
- Reliance on a single vendor for critical equipment.
- Lack of specific detail on equipment models and quantities.
- No explicit mention of small business subcontracting.
Tags
photographic-and-photocopying-equipment-, national-gallery-of-art, va, bpa-call, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
National Gallery of Art awarded $334,540.08 to CANON U.S.A., INC.. OY3 PHOTOCOPIER CONTRACT
Who is the contractor on this award?
The obligated recipient is CANON U.S.A., INC..
Which agency awarded this contract?
Awarding agency: National Gallery of Art (National Gallery of Art).
What is the total obligated amount?
The obligated amount is $334,540.08.
What is the period of performance?
Start: 2026-04-01. End: 2027-03-31.
What is the specific model and quantity of photocopiers being procured under this BPA call, and how does their cost compare to market rates for similar equipment?
The provided data does not specify the exact models or quantities of photocopiers. To assess value, a comparison of the per-unit cost against GSA schedules or other agency contracts for comparable Canon models would be necessary. This would reveal if the negotiated price reflects competitive market conditions or if there's an opportunity for cost savings.
What are the potential risks associated with relying on a single vendor, even under a competitive BPA call, for essential office equipment?
The primary risk is vendor lock-in, where the agency becomes dependent on Canon for maintenance, supplies, and future upgrades, potentially limiting future competitive options. While the current contract is competitive, long-term reliance could reduce leverage. Proactive contract management and planning for future procurements are crucial to mitigate this.
How effectively does this procurement method (BPA Call under Full and Open Competition) ensure the National Gallery of Art receives the best value for its investment in photocopier technology?
This method is generally effective. Full and open competition ensures multiple vendors can bid, driving down prices. A BPA call allows for a streamlined process for specific needs, leveraging pre-negotiated terms. This combination typically leads to good value by balancing cost, quality, and timely acquisition of necessary equipment.
Industry Classification
NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing
Product/Service Code: LEASE/RENT EQUIPMENT › LEASE OR RENTAL OF EQUIPMENT
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 4100 N. FAIRFAX DRIVE, SUITE 200, ARLINGTON, VA, 22203
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $1,708,890
Exercised Options: $1,338,160
Current Obligation: $334,540
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 33301123AFB0001
IDV Type: BPA
Timeline
Start Date: 2026-04-01
Current End Date: 2027-03-31
Potential End Date: 2027-03-31 00:00:00
Last Modified: 2026-04-09
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