State Department Awards $11.3M Administrative Support Task Order to Kaiva Tech, LLC
Contract Overview
Contract Amount: $11,285,457 ($11.3M)
Contractor: Kaiva Tech, LLC
Awarding Agency: Department of State
Start Date: 2023-11-01
End Date: 2026-11-30
Contract Duration: 1,125 days
Daily Burn Rate: $10.0K/day
Competition Type: NOT AVAILABLE FOR COMPETITION
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: ---------- COMMENTS: PURPOSE: REQUEST TO ISSUE TASK ORDER AGAINST IDIQ CONTRACT 19AQMM23D0023 FOR ADMINISTRATIVE SUPPORT SERVICES AT THE NATIONAL PASSPORT CENTER. PLEASE ASSIGN TO CO: SCHAEFFER, WILLIAM T, SCHAEFFERWT@STATE.GOV POC: REDMOND, SHEILA A
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20520
Plain-Language Summary
Department of State obligated $11.3 million to KAIVA TECH, LLC for work described as: ---------- COMMENTS: PURPOSE: REQUEST TO ISSUE TASK ORDER AGAINST IDIQ CONTRACT 19AQMM23D0023 FOR ADMINISTRATIVE SUPPORT SERVICES AT THE NATIONAL PASSPORT CENTER. PLEASE ASSIGN TO CO: SCHAEFFER, WILLIAM T, SCHAEFFERWT@STATE.GOV POC: REDMOND, SHEILA A Key points: 1. Contract awarded for administrative support services at the National Passport Center. 2. The contract is a firm-fixed-price delivery order against an existing IDIQ. 3. Kaiva Tech, LLC is the awardee, with William T. Schaeffer as the assigned contracting officer. 4. The period of performance runs from November 1, 2023, to November 30, 2026. 5. The NAICS code is 541611 for Administrative Management and General Management Consulting Services.
Value Assessment
Rating: fair
The total award amount is $11,285,457.41. Without comparable contract data or a detailed breakdown of services, it is difficult to assess if this pricing is competitive. The firm-fixed-price structure provides cost certainty.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract is listed as 'NOT AVAILABLE FOR COMPETITION', indicating a limited competition approach. This suggests that only specific vendors were considered, potentially impacting price discovery and overall value for taxpayer dollars.
Taxpayer Impact: The limited competition may result in a higher cost than if the contract were fully competed, potentially impacting taxpayer value.
Public Impact
Ensures continued administrative support for the National Passport Center operations. Supports the Department of State's mission in processing passports. Provides employment opportunities through Kaiva Tech, LLC. The contract duration of nearly three years offers stability for service delivery.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition raises concerns about potential overpricing.
- Lack of detailed service breakdown hinders value assessment.
- No small business participation noted.
Positive Signals
- Firm-fixed-price contract provides budget certainty.
- Task order against existing IDIQ leverages pre-negotiated terms.
- Clear period of performance ensures continuity of services.
Sector Analysis
This contract falls under administrative management and general management consulting services. Spending in this sector can vary widely based on the complexity and scope of services required. Benchmarks are difficult to establish without more specific service details.
Small Business Impact
The data indicates that small business participation was not a factor in this award (ss: false, sb: false). Further analysis would be needed to determine if this contract was suitable for small business set-aside.
Oversight & Accountability
The award is a delivery order against an IDIQ contract, suggesting some level of pre-award oversight. However, the limited competition aspect warrants further scrutiny regarding the justification for not opening it to broader competition.
Related Government Programs
- Administrative Management and General Management Consulting Services
- Department of State Contracting
- Department of State Programs
Risk Flags
- Limited competition may lead to suboptimal pricing.
- Lack of transparency regarding the justification for limited competition.
- No indication of small business participation.
- Absence of detailed service scope hinders value assessment.
Tags
administrative-management-and-general-ma, department-of-state, dc, delivery-order, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $11.3 million to KAIVA TECH, LLC. ---------- COMMENTS: PURPOSE: REQUEST TO ISSUE TASK ORDER AGAINST IDIQ CONTRACT 19AQMM23D0023 FOR ADMINISTRATIVE SUPPORT SERVICES AT THE NATIONAL PASSPORT CENTER. PLEASE ASSIGN TO CO: SCHAEFFER, WILLIAM T, SCHAEFFERWT@STATE.GOV POC: REDMOND, SHEILA A
Who is the contractor on this award?
The obligated recipient is KAIVA TECH, LLC.
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $11.3 million.
What is the period of performance?
Start: 2023-11-01. End: 2026-11-30.
What is the specific justification for limiting competition on this task order, and how does it align with federal procurement regulations?
The provided data states 'NOT AVAILABLE FOR COMPETITION' without further explanation. Federal regulations typically allow for limited competition under specific circumstances, such as when only one source is capable of providing the required services or when urgency dictates. A thorough review of the justification documentation would be necessary to confirm compliance and assess if alternative, more competitive approaches were feasible.
How does the per-unit cost or labor hour rate for the services provided by Kaiva Tech, LLC compare to industry benchmarks for similar administrative support contracts?
Without a detailed breakdown of labor categories, hours, and rates, or access to comparable contract data, it is impossible to establish a per-unit cost benchmark. A comprehensive analysis would require comparing the proposed rates against market research data for administrative support services of similar scope and complexity within the government contracting space.
What mechanisms are in place to ensure the quality and effectiveness of the administrative support services delivered by Kaiva Tech, LLC throughout the contract period?
The contract is firm-fixed-price, which incentivizes the contractor to deliver services efficiently. However, specific quality assurance surveillance plans (QASP) or performance metrics are not detailed in the provided data. The Department of State's contracting officer and program managers would be responsible for monitoring performance and ensuring adherence to service level agreements.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: NOT AVAILABLE FOR COMPETITION
Solicitation Procedures: ONLY ONE SOURCE
Solicitation ID: 19AQMM22R0305
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 6060 W 3650 N STE 500, IVINS, UT, 84738
Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Tax Exempt, HUBZone Firm, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Tribally Owned Firm, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $11,285,457
Exercised Options: $11,285,457
Current Obligation: $11,285,457
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 19AQMM23D0023
IDV Type: IDC
Timeline
Start Date: 2023-11-01
Current End Date: 2026-11-30
Potential End Date: 2026-11-30 00:00:00
Last Modified: 2026-04-07
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