DOJ awards $5.1M T&M BPA Call for financial training to ICF Inc., competing fully
Contract Overview
Contract Amount: $5,123,765 ($5.1M)
Contractor: ICF Incorporated, L.L.C.
Awarding Agency: Department of Justice
Start Date: 2023-09-01
End Date: 2026-05-01
Contract Duration: 973 days
Daily Burn Rate: $5.3K/day
Competition Type: FULL AND OPEN COMPETITION
Pricing Type: TIME AND MATERIALS
Sector: Other
Official Description: OCFO FINANCIAL MANAGEMENT TRAINING AND TECHNICAL ASSISTANCE FOR US TERRITORY GRANTEES SUPPORT SERVICES - T&M BPA CALL UNDER THE FINANCIAL TTA BPA
Place of Performance
Location: RESTON, FAIRFAX County, VIRGINIA, 20190
State: Virginia Government Spending
Plain-Language Summary
Department of Justice obligated $5.1 million to ICF INCORPORATED, L.L.C. for work described as: OCFO FINANCIAL MANAGEMENT TRAINING AND TECHNICAL ASSISTANCE FOR US TERRITORY GRANTEES SUPPORT SERVICES - T&M BPA CALL UNDER THE FINANCIAL TTA BPA Key points: 1. Contract awarded via a Time and Materials (T&M) vehicle, which can pose cost control challenges. 2. Full and open competition suggests a robust market for these services, potentially leading to better pricing. 3. The contract duration of nearly three years provides stability for service delivery. 4. Services focus on administrative management and general management consulting, specifically for US territory grantees. 5. The North American Industry Classification System (NAICS) code 541611 indicates a focus on management consulting services. 6. The award is a BPA Call under a larger Financial TTA BPA, suggesting a framework for ongoing support.
Value Assessment
Rating: good
The contract value of $5.1M over approximately 32 months (September 2023 to May 2026) averages around $159K per month. Without specific benchmarks for 'Financial TTA BPA' services for US territory grantees, a direct value-for-money assessment is challenging. However, the T&M pricing structure requires careful monitoring to ensure costs remain within expectations and do not escalate beyond the anticipated scope. The contract is a call against an existing BPA, implying some level of pre-negotiated rates.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. This approach generally fosters a competitive environment, allowing the agency to select the best value offering. The specific number of bidders is not provided, but the method of competition suggests a healthy market for these specialized consulting services.
Taxpayer Impact: Full and open competition is generally favorable for taxpayers as it encourages multiple vendors to offer competitive pricing, potentially driving down costs and increasing the likelihood of receiving high-quality services at a reasonable price.
Public Impact
US territory grantees will benefit from enhanced financial management training and technical assistance. The services aim to improve the financial oversight and operational capacity of grant recipients in US territories. This contract supports the Department of Justice's mission to ensure effective use of federal funds by grantees. Workforce implications are likely within ICF Incorporated, L.L.C., providing specialized consulting expertise.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Time and Materials (T&M) contract type can lead to cost overruns if not closely managed.
- Lack of specific performance metrics or detailed scope of work in the provided data makes assessing performance difficult.
- The geographic focus on US territories may present unique logistical or cultural challenges for service delivery.
Positive Signals
- Awarded under full and open competition, suggesting a competitive pricing environment.
- The contract is a call against an existing BPA, indicating a pre-established framework and potentially pre-vetted vendor.
- The duration of nearly three years allows for sustained support and relationship building with grantees.
Sector Analysis
This contract falls within the professional, scientific, and technical services sector, specifically management consulting. The market for such services is broad, encompassing firms that provide expertise in financial management, administrative operations, and program support. Benchmarking is difficult without more specific details on the nature of the training and technical assistance, but consulting services for government agencies represent a significant portion of this sector's spending.
Small Business Impact
The provided data indicates that small business participation (sb) is false and the contract was not a small business set-aside (ss) is false. This suggests that the primary award was not specifically targeted towards small businesses, and there is no explicit indication of subcontracting requirements for small businesses within this BPA Call. Further investigation into the parent BPA might reveal subcontracting plans or opportunities.
Oversight & Accountability
Oversight for this contract would typically fall under the Department of Justice's Office of Justice Programs (OJP). As a BPA Call, the oversight is likely managed through the terms and conditions of the parent BPA. Accountability measures would be tied to performance against the Statement of Work and adherence to the T&M pricing structure. Transparency is generally facilitated through contract award databases, though detailed performance reports may not be publicly available.
Related Government Programs
- Financial Management Training and Technical Assistance (TTA)
- Grant Management Support Services
- Department of Justice Grant Programs
- Administrative Management Consulting
- US Territories Assistance Programs
Risk Flags
- Cost Control Risk (T&M)
- Scope Creep Potential
- Geographic/Cultural Challenges
Tags
department-of-justice, office-of-justice-programs, financial-training, technical-assistance, grantee-support, administrative-management, general-management-consulting, time-and-materials, full-and-open-competition, bpa-call, icf-incorporated, virginia
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $5.1 million to ICF INCORPORATED, L.L.C.. OCFO FINANCIAL MANAGEMENT TRAINING AND TECHNICAL ASSISTANCE FOR US TERRITORY GRANTEES SUPPORT SERVICES - T&M BPA CALL UNDER THE FINANCIAL TTA BPA
Who is the contractor on this award?
The obligated recipient is ICF INCORPORATED, L.L.C..
Which agency awarded this contract?
Awarding agency: Department of Justice (Office of Justice Programs).
What is the total obligated amount?
The obligated amount is $5.1 million.
What is the period of performance?
Start: 2023-09-01. End: 2026-05-01.
What is the typical hourly rate for consultants performing similar administrative management and general management consulting services under T&M contracts with the federal government?
Hourly rates for consultants under Time and Materials (T&M) contracts can vary significantly based on the level of expertise, specific skills required, and the agency. For administrative management and general management consulting services (NAICS 541611), rates can range from $75-$150 per hour for junior consultants to $250-$500+ per hour for senior subject matter experts or specialized consultants. Factors such as location, overhead costs, and profit margins also influence these rates. Without knowing the specific labor categories and experience levels involved in this DOJ contract, it's difficult to provide a precise benchmark. However, agencies typically negotiate these rates during the BPA or contract formation process to ensure they are fair and reasonable for the services provided.
How does the T&M contract type compare to Firm-Fixed-Price (FFP) for this type of service in terms of cost predictability and risk?
Time and Materials (T&M) contracts, like the one awarded to ICF Incorporated, L.L.C., offer flexibility by allowing the government to pay for actual labor hours and materials used. This can be advantageous when the scope of work is not well-defined or is expected to change. However, T&M contracts carry a higher risk of cost overruns for the government, as the final price is not fixed. Firm-Fixed-Price (FFP) contracts, conversely, provide greater cost certainty for the government, as the contractor assumes the risk of cost overruns. FFP is generally preferred when the scope of work is clearly defined. For training and technical assistance, T&M might be suitable if the needs of the grantees are highly variable, but it necessitates robust oversight to manage costs effectively. FFP would be more appropriate if the training modules and assistance protocols were standardized.
What is the historical spending pattern for financial training and technical assistance support services by the Department of Justice, specifically for US territory grantees?
Analyzing historical spending patterns for financial training and technical assistance (TTA) specifically for US territory grantees by the Department of Justice (DOJ) requires access to detailed federal procurement data. While the provided data shows a current award of $5.1M, it doesn't offer a historical context. Generally, federal agencies like the DOJ allocate funds for TTA to ensure grant recipients effectively manage funds and achieve program objectives. Spending in this area can fluctuate based on the number of grants awarded, the complexity of grant programs, and specific agency priorities. To understand historical patterns, one would typically look at aggregated spending data for relevant NAICS codes (like 541611) and contract types (BPA calls, T&M) awarded by the DOJ's Office of Justice Programs (OJP) or other relevant sub-agencies over several fiscal years, potentially filtering for geographic scope if possible.
What are the potential risks associated with providing management consulting services to US territory grantees, and how might ICF Incorporated, L.L.C. mitigate them?
Providing management consulting services to US territory grantees can present several risks. These include potential challenges related to geographic distance, cultural differences, varying levels of technological infrastructure, and unique regulatory environments within each territory. Grantees may also have diverse needs and varying capacities for adopting new financial management practices. ICF Incorporated, L.L.C. can mitigate these risks by employing consultants with experience in international or territorial development, conducting thorough needs assessments for each territory or grantee group, developing culturally sensitive training materials, and utilizing flexible delivery methods (e.g., virtual and in-person). Building strong relationships with grantees and maintaining open communication channels are also crucial for addressing challenges proactively and ensuring the effective transfer of knowledge and skills.
How does the 'Administrative Management and General Management Consulting Services' category (NAICS 541611) typically align with the objectives of federal grant programs?
The 'Administrative Management and General Management Consulting Services' category (NAICS 541611) aligns closely with the objectives of federal grant programs by providing expertise to enhance the efficiency, effectiveness, and accountability of grant recipients. This can include advising on organizational structure, improving operational processes, developing strategic plans, implementing performance management systems, and ensuring compliance with federal regulations. For financial TTA, consultants under this NAICS code can help grantees establish robust financial controls, improve budgeting and forecasting, streamline reporting procedures, and optimize resource allocation. Ultimately, these services aim to strengthen the capacity of grantees to achieve the intended outcomes of their federal awards and manage taxpayer funds responsibly.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Parent Company: ICF International, Inc.
Address: 9300 LEE HWY, FAIRFAX, VA, 22031
Business Categories: Category Business, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $7,562,179
Exercised Options: $5,700,642
Current Obligation: $5,123,765
Actual Outlays: $3,486,957
Subaward Activity
Number of Subawards: 4
Total Subaward Amount: $310,576
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 15PCFD18A00000500
IDV Type: BPA
Timeline
Start Date: 2023-09-01
Current End Date: 2026-05-01
Potential End Date: 2027-05-01 00:00:00
Last Modified: 2026-04-10
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