DOJ awards $699K for Transcription Services to Diaz Data Services LLC, a sole-source contract
Contract Overview
Contract Amount: $699,324 ($699.3K)
Contractor: Diaz Data Services LLC
Awarding Agency: Department of Justice
Start Date: 2026-01-01
End Date: 2026-04-30
Contract Duration: 119 days
Daily Burn Rate: $5.9K/day
Competition Type: NOT COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: TIME AND MATERIALS
Sector: Other
Official Description: TRANSCRIPTION SERVICES
Place of Performance
Location: HARRISBURG, DAUPHIN County, PENNSYLVANIA, 17110
Plain-Language Summary
Department of Justice obligated $699,324.4 to DIAZ DATA SERVICES LLC for work described as: TRANSCRIPTION SERVICES Key points: 1. Contract Value: $699,324.40 for transcription services. 2. Contractor: Diaz Data Services LLC. 3. Agency: Department of Justice (DOJ). 4. Contract Type: Time and Materials, Definitive Contract. 5. Period of Performance: January 1, 2026 - April 30, 2026.
Value Assessment
Rating: fair
The contract is Time and Materials, which can lead to cost overruns if not managed carefully. Benchmarking against similar transcription service contracts is difficult without more detailed service descriptions and performance metrics.
Cost Per Unit: N/A
Competition Analysis
Competition Level: sole-source
The contract was not competed under Simplified Acquisition Procedures (SAP) and is listed as 'NOT COMPETED UNDER SAP'. This suggests a sole-source or limited competition approach, potentially impacting price discovery and value for money.
Taxpayer Impact: Without competitive bidding, taxpayers may not be receiving the best possible price for these transcription services.
Public Impact
Essential administrative support for DOJ offices. Potential for increased costs due to sole-source nature. Limited transparency on contractor selection process. Short performance period may indicate a specific, immediate need.
Waste & Efficiency Indicators
Waste Risk Score: 58 / 10
Warning Flags
- Sole-source award
- Time and Materials pricing
- Lack of competition
Positive Signals
- Specific agency need addressed
- Defined period of performance
Sector Analysis
Transcription services fall under professional, scientific, and technical services. Benchmarks for this sector vary widely based on the complexity and volume of transcription required.
Small Business Impact
Information on whether Diaz Data Services LLC is a small business is not provided. The contract was not competed under SAP, which often includes provisions for small business set-asides.
Oversight & Accountability
The 'NOT COMPETED UNDER SAP' designation warrants further review to ensure proper justification for the lack of competition and adherence to procurement regulations.
Related Government Programs
- Document Preparation Services
- Department of Justice Contracting
- Offices, Boards and Divisions Programs
Risk Flags
- Sole-source award lacks competition.
- Time and Materials pricing increases cost risk.
- No clear indication of small business participation.
- Limited data on service scope and performance metrics.
- Short contract duration may indicate reactive procurement.
Tags
document-preparation-services, department-of-justice, pa, definitive-contract, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $699,324.4 to DIAZ DATA SERVICES LLC. TRANSCRIPTION SERVICES
Who is the contractor on this award?
The obligated recipient is DIAZ DATA SERVICES LLC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Offices, Boards and Divisions).
What is the total obligated amount?
The obligated amount is $699,324.4.
What is the period of performance?
Start: 2026-01-01. End: 2026-04-30.
What is the justification for awarding this contract on a sole-source basis?
The provided data does not specify the justification for the sole-source award. Typically, sole-source contracts are used when only one responsible source can provide the required supplies or services. A thorough review of the contract file would be necessary to understand the specific reasons and ensure compliance with federal acquisition regulations.
How does the Time and Materials pricing structure mitigate risks of cost overruns for transcription services?
Time and Materials (T&M) contracts, by nature, carry a higher risk of cost overruns as they reimburse the contractor for direct labor hours and costs, plus a fee. For transcription services, effective risk mitigation would rely on stringent oversight, clear task orders, defined labor categories with capped rates, and regular performance reviews to ensure efficiency and prevent scope creep.
What is the expected impact of this sole-source award on the overall efficiency and cost-effectiveness of DOJ's transcription needs?
A sole-source award bypasses the competitive process, which typically drives down prices and encourages innovation. Without competition, there's a risk that the DOJ may not be achieving the most cost-effective solution or the highest level of service quality. The efficiency and cost-effectiveness will heavily depend on the contractor's performance and the agency's contract management.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › Document Preparation Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: NOT COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 1
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 3601 GREEN ST, HARRISBURG, PA, 17110
Business Categories: Asian Pacific American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $1,099,324
Exercised Options: $699,324
Current Obligation: $699,324
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NOT OBTAINED - WAIVED
Timeline
Start Date: 2026-01-01
Current End Date: 2026-04-30
Potential End Date: 2026-08-31 00:00:00
Last Modified: 2026-04-07
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