DOJ Awards $2.8M for Transcription Services to Diaz Data Services LLC
Contract Overview
Contract Amount: $2,845,849 ($2.8M)
Contractor: Diaz Data Services LLC
Awarding Agency: Department of Justice
Start Date: 2023-08-01
End Date: 2024-07-31
Contract Duration: 365 days
Daily Burn Rate: $7.8K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 1
Pricing Type: TIME AND MATERIALS
Sector: Other
Official Description: TRANSCRIPTION SERVICES FOR EOIR
Place of Performance
Location: HARRISBURG, DAUPHIN County, PENNSYLVANIA, 17110
Plain-Language Summary
Department of Justice obligated $2.8 million to DIAZ DATA SERVICES LLC for work described as: TRANSCRIPTION SERVICES FOR EOIR Key points: 1. Contract awarded to Diaz Data Services LLC for $2.8M. 2. Service category is Document Preparation Services (NAICS 561410). 3. Procurement method was Full and Open Competition after Exclusion of Sources. 4. Contract type is Time and Materials. 5. Contract duration is 365 days.
Value Assessment
Rating: fair
The Time and Materials contract type can lead to cost overruns if not closely monitored. The awarded amount of $2.8M for 365 days suggests a significant need for transcription services.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under Full and Open Competition after Exclusion of Sources, indicating a competitive process. However, the 'Exclusion of Sources' aspect warrants further investigation to understand why specific sources were excluded.
Taxpayer Impact: Taxpayer funds are being used for essential transcription services. The competitive nature of the award aims to ensure reasonable pricing, but the T&M structure requires diligent oversight to prevent waste.
Public Impact
Ensures timely and accurate transcription of legal proceedings for EOIR. Supports the Department of Justice's mission in adjudicating immigration cases. Potential for increased efficiency in case processing due to reliable transcription.
Waste & Efficiency Indicators
Waste Risk Score: 77 / 10
Warning Flags
- Time and Materials contract type can lead to cost escalation.
- Need to verify the rationale behind 'Exclusion of Sources'.
Positive Signals
- Awarded through full and open competition.
- Supports critical government function.
Sector Analysis
This contract falls under administrative and support services, specifically document preparation. Benchmarks for similar transcription services can vary widely based on volume, complexity, and turnaround time.
Small Business Impact
The data does not indicate if small businesses were involved in this procurement, either as prime contractors or subcontractors. Further analysis would be needed to determine small business participation.
Oversight & Accountability
Oversight will be crucial to manage the Time and Materials contract effectively, ensuring that hours and materials billed are reasonable and necessary for the services provided. The contracting officer's representative will play a key role.
Related Government Programs
- Document Preparation Services
- Department of Justice Contracting
- Offices, Boards and Divisions Programs
Risk Flags
- Potential for cost overruns due to T&M contract.
- Lack of clarity on 'Exclusion of Sources'.
- No indication of small business participation.
- Need for robust quality assurance.
Tags
document-preparation-services, department-of-justice, pa, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $2.8 million to DIAZ DATA SERVICES LLC. TRANSCRIPTION SERVICES FOR EOIR
Who is the contractor on this award?
The obligated recipient is DIAZ DATA SERVICES LLC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Offices, Boards and Divisions).
What is the total obligated amount?
The obligated amount is $2.8 million.
What is the period of performance?
Start: 2023-08-01. End: 2024-07-31.
What was the specific justification for excluding certain sources in the 'Full and Open Competition after Exclusion of Sources' process?
The justification for excluding specific sources typically relates to factors such as prior performance, technical capabilities, or specific requirements that only certain vendors could meet. Without further details from the solicitation or award documents, it's difficult to ascertain the exact reasons. Agencies often use this method to ensure best value while still allowing for broad competition among qualified offerors.
How does the per-hour or per-minute transcription rate compare to industry benchmarks for similar services?
A precise per-unit cost benchmark is not available without knowing the specific rates for transcription hours or minutes within the Time and Materials contract. However, given the total award of $2.8M for one year, the agency should have conducted a cost analysis to ensure the rates were fair and reasonable compared to market data for transcription services.
What measures are in place to ensure the quality and accuracy of the transcribed documents?
Quality assurance measures for transcription services typically involve defined accuracy standards, review processes, and potentially penalties for non-compliance. The contract likely includes specific performance work statement (PWS) requirements detailing expected quality levels and procedures for addressing any deficiencies in the transcribed output.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › Document Preparation Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 1
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 3601 GREEN ST, HARRISBURG, PA, 17110
Business Categories: Asian Pacific American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business
Financial Breakdown
Contract Ceiling: $3,010,849
Exercised Options: $3,010,849
Current Obligation: $2,845,849
Actual Outlays: $2,845,858
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 15JPSS18D00000099
IDV Type: IDC
Timeline
Start Date: 2023-08-01
Current End Date: 2024-07-31
Potential End Date: 2024-07-31 00:00:00
Last Modified: 2026-02-25
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