DOJ Awards $3.6M Contract for Document Management Solution Integrator to Kroll, LLC

Contract Overview

Contract Amount: $3,607,911 ($3.6M)

Contractor: Kroll, LLC

Awarding Agency: Department of Justice

Start Date: 2021-09-30

End Date: 2026-09-29

Contract Duration: 1,825 days

Daily Burn Rate: $2.0K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: DOCUMENT MANAGEMENT SOLUTION (DMS) INTEGRATOR

Place of Performance

Location: NEW YORK, NEW YORK County, NEW YORK, 10007

State: New York Government Spending

Plain-Language Summary

Department of Justice obligated $3.6 million to KROLL, LLC for work described as: DOCUMENT MANAGEMENT SOLUTION (DMS) INTEGRATOR Key points: 1. Contract awarded to Kroll, LLC for a Document Management Solution (DMS) Integrator. 2. The contract has a total value of $3,607,911.25 and a duration of 1825 days. 3. Competition method was 'Competed Under SAP', indicating a potentially limited competition. 4. The sector is IT, specifically Software Publishers (NAICS 511210).

Value Assessment

Rating: fair

The contract value of $3.6M over 5 years for a DMS integrator appears reasonable, but without specific performance metrics or comparable contract data, a precise value assessment is difficult. The fixed-price nature suggests a defined scope.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was 'Competed Under SAP', which typically implies a limited competition scenario, potentially excluding a broader range of vendors. This method may impact price discovery and lead to less competitive pricing than a full and open competition.

Taxpayer Impact: The use of limited competition may result in higher costs for taxpayers compared to a fully competitive process, though the specific impact is not quantifiable without further data.

Public Impact

Enhances document management capabilities within the Department of Justice. Supports critical functions for various offices, boards, and divisions. Potential for improved efficiency and accessibility of legal and administrative documents. Impacts federal record-keeping and information management practices.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition may not yield the best value.
Lack of detailed performance metrics for value assessment.
Potential for scope creep in complex integration projects.

Positive Signals

Definitive contract provides long-term stability.
Firm Fixed Price contract offers cost certainty.
Supports a critical government function (document management).

Sector Analysis

The IT sector, particularly software publishers and integrators, sees significant government spending. This contract falls within the typical range for specialized software integration services, aiming to improve operational efficiency for a large agency like the DOJ.

Small Business Impact

The data does not indicate whether small businesses were involved in this procurement, either as prime contractors or subcontractors. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

The contract is a definitive contract, suggesting it has undergone standard procurement processes. Oversight would typically involve contract officers and program managers within the DOJ to ensure performance and adherence to terms.

Related Government Programs

Software Publishers
Department of Justice Contracting
Offices, Boards and Divisions Programs

Risk Flags

Limited competition may lead to suboptimal pricing.
Potential for vendor lock-in with specialized integration.
Scope definition and management are critical for success.
Dependence on a single vendor for a critical system.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $3.6 million to KROLL, LLC. DOCUMENT MANAGEMENT SOLUTION (DMS) INTEGRATOR

Who is the contractor on this award?

The obligated recipient is KROLL, LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Offices, Boards and Divisions).

What is the total obligated amount?

The obligated amount is $3.6 million.

What is the period of performance?

Start: 2021-09-30. End: 2026-09-29.

What specific functionalities does the DMS integrator provide, and how do they align with DOJ's strategic goals for information management?

The provided data lacks specifics on the DMS integrator's functionalities. A comprehensive answer would require reviewing the Statement of Work (SOW) to understand if it supports DOJ's objectives like enhanced searchability, secure storage, workflow automation, and compliance with records management regulations. Without this, alignment with strategic goals remains speculative.

What is the benchmark pricing for similar DMS integration contracts within the federal government, and how does this contract compare?

Benchmarking this $3.6M contract requires access to a database of similar federal DMS integration contracts, considering factors like agency size, complexity of integration, and duration. Without such data, a direct comparison is difficult. However, the 5-year duration and firm-fixed-price structure suggest a potentially competitive, albeit limited, pricing strategy.

How will the effectiveness of the DMS integrator be measured, and what are the key performance indicators (KPIs) for this contract?

The effectiveness measurement and KPIs are not detailed in the provided data. Typically, for DMS integration, KPIs might include system uptime, user adoption rates, reduction in document retrieval times, and successful data migration. The contract's success hinges on clearly defined and measurable KPIs agreed upon by the DOJ and Kroll, LLC.

Industry Classification

NAICS: Information › Software Publishers › Software Publishers

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 15JA0521Q00000053

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 55 E 52ND ST FL 17, NEW YORK, NY, 10055

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $3,607,911

Exercised Options: $3,607,911

Current Obligation: $3,607,911

Actual Outlays: $3,066,918

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NOT OBTAINED - WAIVED

Timeline