DOJ's $13.5M PTASS contract to Eagle Harbor, LLC, awarded via full and open competition

Contract Overview

Contract Amount: $13,545,854 ($13.5M)

Contractor: Eagle Harbor, LLC

Awarding Agency: Department of Justice

Start Date: 2022-01-17

End Date: 2027-02-22

Contract Duration: 1,862 days

Daily Burn Rate: $7.3K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: FACA/FACD - PROFESSIONAL, TECHNICAL AND ADMINISTRATIVE SUPPORT SERVICES (PTASS)

Place of Performance

Location: SPRINGFIELD, FAIRFAX County, VIRGINIA, 22152

State: Virginia Government Spending

Plain-Language Summary

Department of Justice obligated $13.5 million to EAGLE HARBOR, LLC for work described as: FACA/FACD - PROFESSIONAL, TECHNICAL AND ADMINISTRATIVE SUPPORT SERVICES (PTASS) Key points: 1. Contract awarded for professional, technical, and administrative support services. 2. Eagle Harbor, LLC, a contractor with a significant presence in Virginia, secured this award. 3. The contract duration extends over 1800 days, indicating a long-term need for services. 4. The award was made under full and open competition, suggesting a robust bidding process. 5. The use of Time and Materials pricing may warrant close monitoring for cost control. 6. The contract is categorized under Engineering Services, aligning with NAICS code 541330.

Value Assessment

Rating: good

The contract's value of $13.5 million over approximately five years suggests a moderate investment in professional services. Benchmarking against similar contracts for PTASS is challenging without more specific service details. However, the duration and scope indicate a substantial requirement. The Time and Materials (T&M) pricing structure, while flexible, can sometimes lead to higher costs if not managed diligently. Further analysis of the specific labor categories and rates would be needed for a precise value-for-money assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' which is a specific type of full and open competition. This indicates that the agency sought proposals from all responsible sources, but may have initially excluded certain sources before opening it up. The presence of 3 bids suggests a reasonable level of competition, which generally benefits price discovery and can lead to more competitive pricing for the government.

Taxpayer Impact: The full and open competition process is favorable for taxpayers as it maximizes the pool of potential bidders, increasing the likelihood of receiving competitive offers and potentially lower prices.

Public Impact

The Drug Enforcement Administration (DEA) is the primary beneficiary, receiving essential professional, technical, and administrative support. Services delivered are crucial for the operational effectiveness of the DEA's mission. The contract's impact is primarily concentrated in Virginia, where the contractor is located. The contract supports a workforce involved in providing specialized administrative and technical expertise.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Time and Materials (T&M) pricing can lead to cost overruns if not closely monitored and managed.
The specific nature of 'professional, technical, and administrative support services' is broad and may require detailed performance metrics to ensure value.
The contract duration of over 1800 days necessitates ongoing performance evaluation to ensure continued alignment with agency needs.

Positive Signals

Awarded through full and open competition, indicating a competitive bidding process.
The contractor, Eagle Harbor, LLC, is based in Virginia, potentially supporting local economic activity.
The contract addresses a clear need for support services within the Department of Justice.

Sector Analysis

The Professional, Technical, and Administrative Support Services (PTASS) sector is a significant component of federal contracting, encompassing a wide range of services essential for agency operations. This contract, valued at $13.5 million, falls within this broad category, specifically under Engineering Services (NAICS 541330). The market for such services is competitive, with numerous firms vying for government contracts. Comparable spending benchmarks would depend on the specific sub-services rendered, but this award represents a moderate-sized contract within the broader PTASS landscape.

Small Business Impact

This contract was not set aside for small businesses, as indicated by 'ss': false and 'sb': false. Therefore, there are no direct subcontracting implications or specific benefits to the small business ecosystem stemming from a set-aside provision. The primary focus of competition was likely on larger or more specialized firms capable of meeting the contract's requirements.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of Justice's internal procurement and program management offices. The Drug Enforcement Administration (DEA) would be responsible for day-to-day performance monitoring and ensuring compliance with contract terms. Transparency is facilitated through contract databases like FPDS. While no specific Inspector General jurisdiction is mentioned, the DOJ's Office of the Inspector General has broad authority to investigate fraud, waste, and abuse within the department.

Related Government Programs

Professional and Technical Services
Administrative Support Services
Engineering Services
Department of Justice Contracts
Drug Enforcement Administration Support

Risk Flags

Potential for cost overruns due to Time and Materials pricing.
Need for robust performance monitoring given the broad service category.
Limited information on contractor's past performance.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $13.5 million to EAGLE HARBOR, LLC. FACA/FACD - PROFESSIONAL, TECHNICAL AND ADMINISTRATIVE SUPPORT SERVICES (PTASS)

Who is the contractor on this award?

The obligated recipient is EAGLE HARBOR, LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Drug Enforcement Administration).

What is the total obligated amount?

The obligated amount is $13.5 million.

What is the period of performance?

Start: 2022-01-17. End: 2027-02-22.

What is the specific nature of the professional, technical, and administrative support services being provided under this contract?

The provided data indicates the contract falls under NAICS code 541330 (Engineering Services) and is categorized as PTASS (Professional, Technical, and Administrative Support Services). While the specific tasks are not detailed, this suggests services could range from engineering consulting and design to project management, technical analysis, and general administrative functions supporting the DEA's operations. The Time and Materials (T&M) pricing structure implies that the government is paying for the direct labor hours and materials used, rather than a fixed price for a defined outcome. This necessitates close monitoring of labor hours, rates, and material costs to ensure efficiency and prevent cost overruns.

How does the $13.5 million contract value compare to similar PTASS contracts awarded by the DEA or other law enforcement agencies?

Without access to a detailed database of comparable contracts with specific service descriptions, a precise comparison is difficult. However, $13.5 million over approximately five years ($2.7 million annually) is a moderate-sized contract for specialized support services. Larger agencies or those with more complex operational needs might award significantly larger contracts for similar broad categories. Smaller, more focused contracts would be in the sub-million dollar range. The value suggests a sustained, but not massive, requirement for the services provided by Eagle Harbor, LLC.

What are the key performance indicators (KPIs) or metrics used to evaluate Eagle Harbor, LLC's performance on this contract?

The provided data does not specify the Key Performance Indicators (KPIs) or metrics for this contract. However, for a contract involving professional, technical, and administrative support services, typical KPIs would likely include timeliness of deliverables, quality of work (e.g., accuracy, completeness), adherence to budget (especially relevant for T&M), responsiveness to requests, and overall client satisfaction. The DEA's contracting officers and program managers would be responsible for establishing and monitoring these metrics throughout the contract's duration to ensure satisfactory performance.

What is Eagle Harbor, LLC's track record with federal contracts, particularly with the Department of Justice or DEA?

The provided data identifies Eagle Harbor, LLC as the contractor but does not offer details on their past performance or track record with federal agencies. A comprehensive assessment would require reviewing their contract history in the Federal Procurement Data System (FPDS) or similar databases to identify previous awards, performance ratings, and any past issues or commendations. Their location in Virginia (st) is noted, suggesting a potential focus on East Coast contracts.

What are the potential risks associated with the Time and Materials (T&M) pricing structure used in this contract?

The primary risk associated with Time and Materials (T&M) contracts is the potential for cost escalation if not managed effectively. Unlike fixed-price contracts, T&M agreements reimburse the contractor for the actual cost of labor hours and materials, plus a fee. This can lead to higher overall costs for the government if the contractor is inefficient, if the scope of work expands significantly without proper controls, or if labor rates are excessively high. Robust oversight, detailed tracking of hours and expenses, and clear definition of 'materials' are crucial to mitigate these risks.

How does the 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES' award type differ from standard full and open competition?

The award type 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES' (FACES) is a specific subset of full and open competition. It implies that the agency initially intended to exclude certain sources (perhaps due to specific requirements or prior relationships) but then decided to open the competition more broadly. This is distinct from a standard 'full and open competition' where all responsible sources are solicited from the outset without initial exclusions. The FACES approach might be used when an agency has a very specific need that initially points to a limited set of vendors, but they want to ensure no other capable vendors are overlooked.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Architectural, Engineering, and Related Services › Engineering Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 3

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 2702 DENALI ST, ANCHORAGE, AK, 99503

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $24,380,511

Exercised Options: $19,219,138

Current Obligation: $13,545,854

Actual Outlays: $8,043,626

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 47QRAD20D8111

IDV Type: IDC

Timeline