HHS Awards $254K for Qualtrics Licenses via Full and Open Competition

Contract Overview

Contract Amount: $254,210 ($254.2K)

Contractor: Advanced Computer Concepts, Inc.

Awarding Agency: Department of the Interior

Start Date: 2025-09-30

End Date: 2026-09-29

Contract Duration: 364 days

Daily Burn Rate: $698/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 10

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: THIS A DELIVERY ORDER BRAND-NAME ACQUISITION FOR RENEWAL OF ENTERPRISE QUALTRICS LICENSES ON BEHALF OF HEALTH AND HUMAN SERVICES (HHS), ADMINISTRATION FOR CHILDREN AND FAMILY (ACF).

Place of Performance

Location: HERNDON, FAIRFAX County, VIRGINIA, 20170

State: Virginia Government Spending

Plain-Language Summary

Department of the Interior obligated $254,210.02 to ADVANCED COMPUTER CONCEPTS, INC. for work described as: THIS A DELIVERY ORDER BRAND-NAME ACQUISITION FOR RENEWAL OF ENTERPRISE QUALTRICS LICENSES ON BEHALF OF HEALTH AND HUMAN SERVICES (HHS), ADMINISTRATION FOR CHILDREN AND FAMILY (ACF). Key points: 1. The acquisition is for enterprise Qualtrics licenses, a common software need for government agencies. 2. Advanced Computer Concepts, Inc. is the awardee under a full and open competition. 3. The contract value is $254,210.02 for a 364-day period. 4. This is a delivery order under an existing contract, indicating a potentially streamlined process.

Value Assessment

Rating: fair

The price of $254,210.02 for enterprise Qualtrics licenses appears reasonable given the duration and scope. Benchmarking against similar government software license renewals would provide a more definitive assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition after exclusion of sources, suggesting a competitive process was intended. This method aims to ensure fair pricing and access for eligible vendors.

Taxpayer Impact: Taxpayer funds are being used for essential software licenses, with competition aiming to secure the best value.

Public Impact

Ensures continued access to a critical data analysis and survey tool for HHS. Supports the operational needs of the Administration for Children and Families. The use of a delivery order suggests efficient procurement for an established need. Transparency in pricing is maintained through the competitive award process.

Waste & Efficiency Indicators

Waste Risk Score: 100 / 10

Warning Flags

Lack of specific performance metrics in the provided data.
Potential for vendor lock-in with enterprise software renewals.
Reliance on a single vendor for critical software functionality.

Positive Signals

Awarded through full and open competition.
Clear contract duration and end date.
Firm Fixed Price contract type provides cost certainty.

Sector Analysis

This IT acquisition falls under 'Other Computer Related Services'. Government spending in this sector is substantial, covering software licenses, IT support, and cloud services. Benchmarks for similar software renewals vary widely based on the software's criticality and user base.

Small Business Impact

The data does not indicate if small businesses were involved in this specific delivery order. While the contract vehicle itself might have small business considerations, this particular awardee is not identified as a small business.

Oversight & Accountability

The use of a delivery order under an existing contract suggests that initial oversight and vetting have occurred. Further oversight would involve monitoring contract performance and adherence to terms.

Related Government Programs

Other Computer Related Services
Department of the Interior Contracting
Departmental Offices Programs

Risk Flags

Potential for price increase in future renewals.
Dependence on a single software vendor.
Limited insight into specific usage and user base.
Lack of explicit comparison to alternative solutions in provided data.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $254,210.02 to ADVANCED COMPUTER CONCEPTS, INC.. THIS A DELIVERY ORDER BRAND-NAME ACQUISITION FOR RENEWAL OF ENTERPRISE QUALTRICS LICENSES ON BEHALF OF HEALTH AND HUMAN SERVICES (HHS), ADMINISTRATION FOR CHILDREN AND FAMILY (ACF).

Who is the contractor on this award?

The obligated recipient is ADVANCED COMPUTER CONCEPTS, INC..

Which agency awarded this contract?

Awarding agency: Department of the Interior (Departmental Offices).

What is the total obligated amount?

The obligated amount is $254,210.02.

What is the period of performance?

Start: 2025-09-30. End: 2026-09-29.

What is the specific functionality and user base for these Qualtrics licenses within ACF to justify the cost?

The provided data does not detail the specific functionalities or the exact number of users for the Qualtrics licenses. Understanding the scope of use within the Administration for Children and Families (ACF) is crucial for a thorough value assessment. This information would help determine if the $254,210.02 expenditure aligns with the operational needs and user demand, potentially revealing opportunities for cost optimization if usage is lower than anticipated or if tiered licensing could be more efficient.

How does the renewal pricing compare to previous Qualtrics license acquisitions by HHS or other federal agencies?

Benchmarking this renewal price against historical data for HHS or similar agencies is essential for assessing value. Without comparative pricing, it's difficult to determine if the $254,210.02 represents a fair market price or if there has been an escalation. Analyzing past contracts and market trends for enterprise software licenses would highlight any significant price deviations and inform future negotiation strategies.

Are there any alternative survey or data analysis platforms that were considered during the competition phase?

The data indicates 'Full and Open Competition after Exclusion of Sources,' which implies a competitive process. However, it doesn't specify if alternative platforms were evaluated against Qualtrics. Understanding the alternatives considered and the rationale for selecting Qualtrics is key to assessing effectiveness and potential risks of vendor lock-in. A comprehensive review would confirm if the chosen solution offers the best long-term value and meets evolving agency needs.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 140D0425Q0724

Offers Received: 10

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 7927 JONES BRANCH DR STE 600N, MC LEAN, VA, 22102

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $1,543,267

Exercised Options: $254,210

Current Obligation: $254,210

Actual Outlays: $254,210

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: NNG15SD60B

IDV Type: GWAC

Timeline