DOI awards $2.6M contract for audiovisual equipment maintenance to FUTRON, INC

Contract Overview

Contract Amount: $26,562 ($26.6K)

Contractor: Futron, Inc.

Awarding Agency: Department of the Interior

Start Date: 2023-03-20

End Date: 2026-03-19

Contract Duration: 1,095 days

Daily Burn Rate: $24/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: DOI OS OEM- AUDIOVISUAL EQUIPMENT MAINTENANCE SERVICES FOR IOC

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20240

State: District of Columbia Government Spending

Plain-Language Summary

Department of the Interior obligated $26,562 to FUTRON, INC. for work described as: DOI OS OEM- AUDIOVISUAL EQUIPMENT MAINTENANCE SERVICES FOR IOC Key points: 1. Contract awarded via full and open competition, suggesting a competitive bidding process. 2. The contract duration of 1095 days (3 years) provides a stable period for service delivery. 3. Fixed-price contract type helps manage cost certainty for the government. 4. The award is for audiovisual equipment maintenance, a critical support service. 5. The contractor, FUTRON, INC., is the sole awardee for this specific delivery order. 6. The contract is categorized under Computer Systems Design Services, though the service is maintenance-focused.

Value Assessment

Rating: fair

Benchmarking the value of this $2.6 million contract for audiovisual equipment maintenance is challenging without specific performance metrics or detailed service scope. However, the firm-fixed-price structure provides cost predictability. Comparing this to similar maintenance contracts across federal agencies would require a detailed analysis of the equipment covered, service level agreements, and geographic coverage. The absence of readily available per-unit cost data makes a precise value-for-money assessment difficult.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit a bid. The number of bidders is not specified in the provided data, which limits the assessment of the intensity of competition. A robust competitive process generally leads to better pricing and service offerings for the government.

Taxpayer Impact: Full and open competition is generally favorable for taxpayers as it encourages multiple vendors to offer their best prices and services, potentially driving down costs and improving quality.

Public Impact

The Department of the Interior benefits from the continued operational readiness of its audiovisual equipment. Essential services for maintaining audiovisual systems are delivered, supporting internal government operations. The primary geographic impact is within the District of Columbia. The contract supports the IT infrastructure and operational capabilities of the Department of the Interior.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics makes it difficult to assess service quality.
The categorization under 'Computer Systems Design Services' may not fully reflect the maintenance nature of the work.
Limited transparency on the number of bidders in the full and open competition.

Positive Signals

Awarded through full and open competition, suggesting a fair process.
Firm-fixed-price contract provides cost certainty.
Contract duration offers stability for service provision.

Sector Analysis

The IT services sector, particularly maintenance and support, is a significant area of federal spending. This contract falls under the broader category of IT services, specifically focusing on audiovisual equipment. The market for such services is competitive, with numerous companies offering specialized maintenance and support solutions. Federal agencies often rely on these contracts to ensure the longevity and functionality of their technology investments.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications or specific benefits for the small business ecosystem stemming from a set-aside. The award went to FUTRON, INC., and further analysis would be needed to determine if FUTRON, INC. itself is a small business and its subcontracting plans.

Oversight & Accountability

Oversight for this contract would typically be managed by the Department of the Interior's contracting officers and program managers. Accountability measures are inherent in the firm-fixed-price contract type, which obligates the contractor to deliver services at an agreed-upon price. Transparency is partially addressed through the contract award notice, but detailed performance reports or Inspector General involvement would depend on specific contract clauses and any identified issues.

Related Government Programs

IT Support Services
Audiovisual Equipment Maintenance
Departmental IT Contracts
Federal IT Services

Risk Flags

Potential for service quality issues if performance is not adequately monitored.
Risk of cost overruns if the scope of work is not precisely defined or if unforeseen issues arise.
Dependence on a single contractor for a critical support function.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $26,562 to FUTRON, INC.. DOI OS OEM- AUDIOVISUAL EQUIPMENT MAINTENANCE SERVICES FOR IOC

Who is the contractor on this award?

The obligated recipient is FUTRON, INC..

Which agency awarded this contract?

Awarding agency: Department of the Interior (Departmental Offices).

What is the total obligated amount?

The obligated amount is $26,562.

What is the period of performance?

Start: 2023-03-20. End: 2026-03-19.

What is the track record of FUTRON, INC. in performing federal contracts, particularly for audiovisual equipment maintenance?

A comprehensive review of FUTRON, INC.'s track record would involve examining their past performance on federal contracts, including any awards, terminations, or disputes. Specifically for audiovisual equipment maintenance, it would be beneficial to look at the scope and success of previous similar contracts. Data on contract performance ratings, customer feedback, and any instances of contract modifications or overruns would provide insight into their reliability and capability. Without access to a detailed contract performance database or specific past performance reviews for FUTRON, INC. on similar tasks, it is difficult to definitively assess their track record for this specific service.

How does the awarded price of $2.6 million compare to market rates for similar audiovisual equipment maintenance services?

To benchmark the $2.6 million award against market rates, one would need to compare it with similar contracts awarded by other federal agencies or even private sector entities for comparable audiovisual equipment maintenance. Key factors for comparison include the type and quantity of equipment covered, the scope of services (e.g., preventative maintenance, emergency repairs, software updates), response times, and geographic coverage. The provided data does not include a detailed breakdown of services or equipment, making a direct per-unit cost comparison or a comprehensive market rate analysis challenging. However, the firm-fixed-price nature suggests that the government has negotiated a set price for the defined scope of work.

What are the primary risks associated with this contract, and how are they being mitigated?

Potential risks for this contract include service quality issues, contractor performance failures, or unforeseen increases in maintenance needs not adequately covered by the fixed price. Mitigation strategies typically involve clear performance standards and service level agreements (SLAs) within the contract, regular performance monitoring by the contracting officer's representative (COR), and the contractor's own quality control processes. The firm-fixed-price structure inherently shifts some risk to the contractor, as they are responsible for delivering the service within the agreed budget. The Department of the Interior's oversight mechanisms, including contract surveillance, are crucial for identifying and addressing any emerging risks.

How effective is the current contract in ensuring the operational readiness of the Department of the Interior's audiovisual equipment?

The effectiveness of this contract in ensuring operational readiness hinges on the contractor's performance against the agreed-upon service levels and the actual condition of the audiovisual equipment. Without specific performance metrics, such as uptime percentages, response times for service calls, or successful preventative maintenance completion rates, it is difficult to quantify effectiveness. The Department of the Interior would typically track these metrics internally and through contractor reporting. The duration of the contract (3 years) suggests an expectation of sustained operational support, but ongoing monitoring is essential to confirm its effectiveness.

What are the historical spending patterns for audiovisual equipment maintenance services within the Department of the Interior?

Analyzing historical spending patterns for audiovisual equipment maintenance within the Department of the Interior would involve reviewing contract data over several fiscal years. This would reveal trends in contract values, the number of contracts awarded, the types of services procured, and the primary contractors. Understanding these patterns can help identify fluctuations in spending, potential areas for cost savings through consolidation or competition, and the overall investment in maintaining audiovisual technology. The current $2.6 million award should be viewed in the context of this historical spending to assess if it represents an increase, decrease, or stable level of investment.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - END USER

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Futron, Incorporated

Address: 14067 CROWN CT, WOODBRIDGE, VA, 22193

Business Categories: Category Business, Minority Owned Business, Small Business, Special Designations, Subchapter S Corporation, Indian (Subcontinent) American Owned Business, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $26,562

Exercised Options: $26,562

Current Obligation: $26,562

Actual Outlays: $26,562

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QTCA18D001T

IDV Type: FSS

Timeline