Interior's $4.7M IT Services Contract for Perkins System Awarded to Applied Enterprise Management Corp
Contract Overview
Contract Amount: $4,708,764 ($4.7M)
Contractor: Applied Enterprise Management Corporation
Awarding Agency: Department of the Interior
Start Date: 2021-05-24
End Date: 2026-05-23
Contract Duration: 1,825 days
Daily Burn Rate: $2.6K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 5
Pricing Type: TIME AND MATERIALS
Sector: IT
Official Description: NATIONAL PERKINS REPORTING SYSTEM (NPRS): INFORMATION TECHNOLOGY SERVICES FOR THE PERKINS INFORMATION MANAGEMENT SYSTEM (PIMS) ONLINE PORTAL AND PERKINS COLLABORATIVE RESOURCE NETWORK (PCRN)
Place of Performance
Location: HERNDON, FAIRFAX County, VIRGINIA, 20171
State: Virginia Government Spending
Plain-Language Summary
Department of the Interior obligated $4.7 million to APPLIED ENTERPRISE MANAGEMENT CORPORATION for work described as: NATIONAL PERKINS REPORTING SYSTEM (NPRS): INFORMATION TECHNOLOGY SERVICES FOR THE PERKINS INFORMATION MANAGEMENT SYSTEM (PIMS) ONLINE PORTAL AND PERKINS COLLABORATIVE RESOURCE NETWORK (PCRN) Key points: 1. Contract value of $4.7M for IT services supporting the Perkins Reporting System. 2. Competition was full and open, indicating a competitive bidding process. 3. Risk appears moderate given the contract type and duration. 4. IT services sector, specifically custom computer programming.
Value Assessment
Rating: good
The contract value of $4.7M for 5 years appears reasonable for custom computer programming services. Benchmarking against similar contracts for IT system development and maintenance is needed for a precise assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, suggesting a robust price discovery process. This method typically leads to more competitive pricing by allowing all eligible vendors to bid.
Taxpayer Impact: The use of full and open competition is generally favorable for taxpayers as it aims to secure the best value and price.
Public Impact
Supports critical reporting and resource network functions for the Perkins Act. Ensures continued operation and potential enhancements of the PIMS and PCRN. Impacts educational institutions and stakeholders relying on Perkins data.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Time and Materials pricing can lead to cost overruns if not closely managed.
- Contract duration of 5 years may not align with rapidly evolving IT needs.
- No small business participation noted.
Positive Signals
- Awarded under full and open competition.
- Supports essential federal reporting systems.
- Clear delivery order structure.
Sector Analysis
This contract falls within the IT services sector, specifically custom computer programming. Spending in this area is substantial across federal agencies, with benchmarks varying based on project complexity and duration.
Small Business Impact
The data indicates no small business participation in this contract. Further analysis would be needed to determine if opportunities were missed or if the contract scope was not suitable for small businesses.
Oversight & Accountability
Oversight will be crucial to manage the Time and Materials aspect of the contract and ensure adherence to scope and budget. The Department of the Interior's contracting office is responsible for oversight.
Related Government Programs
- Custom Computer Programming Services
- Department of the Interior Contracting
- Departmental Offices Programs
Risk Flags
- Time and Materials pricing structure.
- Long contract duration (5 years) for IT services.
- No small business participation.
- Lack of detailed performance metrics in provided data.
Tags
custom-computer-programming-services, department-of-the-interior, va, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of the Interior awarded $4.7 million to APPLIED ENTERPRISE MANAGEMENT CORPORATION. NATIONAL PERKINS REPORTING SYSTEM (NPRS): INFORMATION TECHNOLOGY SERVICES FOR THE PERKINS INFORMATION MANAGEMENT SYSTEM (PIMS) ONLINE PORTAL AND PERKINS COLLABORATIVE RESOURCE NETWORK (PCRN)
Who is the contractor on this award?
The obligated recipient is APPLIED ENTERPRISE MANAGEMENT CORPORATION.
Which agency awarded this contract?
Awarding agency: Department of the Interior (Departmental Offices).
What is the total obligated amount?
The obligated amount is $4.7 million.
What is the period of performance?
Start: 2021-05-24. End: 2026-05-23.
What is the estimated cost per hour or per deliverable under the Time and Materials pricing structure, and how does it compare to industry benchmarks?
The Time and Materials (T&M) pricing structure lacks a fixed cost per hour or deliverable, making direct comparison difficult without specific labor rates and estimated effort. However, agencies should benchmark proposed T&M rates against industry standards for similar IT services in the Virginia region to ensure fair pricing and prevent potential cost overruns. Close monitoring of hours and materials is essential.
What are the specific performance metrics and key performance indicators (KPIs) for this contract, and how will they be measured to ensure effectiveness?
The provided data does not detail specific performance metrics or KPIs for the PIMS and PCRN IT services. Effective oversight requires clearly defined, measurable KPIs related to system uptime, response times, bug resolution, and user satisfaction. The Department of the Interior should establish these metrics and a robust process for regular performance evaluation to ensure the contractor delivers effectively.
Given the 5-year duration, what is the plan for managing technological obsolescence and ensuring the Perkins systems remain current and secure?
A 5-year contract for IT services necessitates a proactive strategy for managing technological obsolescence. The Department of the Interior should have a clear roadmap for system upgrades, security patches, and potential technology refreshes. Regular reviews with the contractor to assess emerging technologies and adapt the system's architecture will be critical to maintaining its relevance and security over the contract's life.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Custom Computer Programming Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: 140D0421Q0148
Offers Received: 5
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 11951 FREEDOM DR STE 1100, RESTON, VA, 20190
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business
Financial Breakdown
Contract Ceiling: $4,850,706
Exercised Options: $4,850,706
Current Obligation: $4,708,764
Actual Outlays: $4,409,224
Subaward Activity
Number of Subawards: 1
Total Subaward Amount: $68,853
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 47QTCA18D00JV
IDV Type: FSS
Timeline
Start Date: 2021-05-24
Current End Date: 2026-05-23
Potential End Date: 2026-05-23 00:00:00
Last Modified: 2026-03-06
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